Ph.D. Ordinances - Guru Nanak Dev University

f) A student will have to submit original certificates to the office within four months of
issuance of the letter of registration, failing which his/her registration to Ph.D. may be
cancelled.
g) Meetings of the concerned Research Degree Committees of the subjects for which there is
no BOC, and for Departments for which there is no consensus on certain issue/s pertaining
to research, may preferably be held in the months of March/April and September/October.
h) At any point of time, a Professor, a Reader and a Lecturer will not register more than eight,
six and four candidates respectively, in the capacity of Supervisor/Co-Supervisor. For this
purpose a candidate whose viva-voce exam is not over, will be still counted as registered
candidate. College Principal and Lecturer will not register more than three and two
candidates respectively.
However, if any teacher leaves/resigns the job of this University at any stage during the
period of a student doing his/her Ph.D. under his/her Guidance then the same students
will be allotted to a new Supervisor /Co-Supervisor, to complete his/her Ph.D.
In case the new Supervisor/Co-Supervisor in the concerned department has full quota of
registered candidates, he/she shall be allowed to guide such additional number of Students
(Not more than Three for Professor, Two for Reader and one for Lecturer) for this purpose,
in addition to the number of students already Registered with him/her. Such cases will be
approved by the Vice-Chancellor on the recommendations of the Dean, Academic Affairs
Further that, those teachers who are sanctioned joint research projects by
UGC/CSIR/DST/ICSSR, or other funding agencies, and are jointly supervising a Ph.D
candidate, will share half the load for each jointly supervised candidate. Besides, a teacher
may be allowed to supervise an additional number of Ph.D. candidates, not exceeding two
for a Professor/Reader, and one for a Lecturer each, to accommodate new sanctioned
projects, additional number of fellowships awarded by UGC/DST etc. to Departments
under their research programmes, and the direct fellowship awardees and Foreign/NRI
Students.
i) The student registered for Ph.D. thesis shall submit report on the work done at the end of
each semester duly certified by the supervisor, to the Head of the Department.
j) The research student will deliver a departmental seminar after two years of his/her
registration, to apprises the teachers and research scholars of the Department of the
progress of the research done by him/her.
k) The Ph.D. student will maintain a complete record of research data and draft of the thesis.
l) Students admitted under the UGC (Minimum Standards and Procedure for Award of Ph.D.
degree) regulations, 2009, shall be treated to be registered as per the amended rules.
m) Cancellation of Registration: The registration of the student will be cancelled, if he/she,
i. does not register for course work in the ongoing/immediately following semester
(if admitted mid semester) on his/her admission to Ph.D.
ii. fails to maintain the required CGPA in the course work as per rules.
iii. if the progress of the student is found not satisfactory by the supervisor, the BOC
(or RDC if there is no BOC)
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