Request for Qualifications RC-006-Q-0910 Non ... - Richland County

Request for Qualifications
RC-006-Q-0910
Non-Profit Community Housing Development Organizations (CHDO)
Richland County South Carolina is seeking qualifications from Non-Profit tax exempt as a 501(C)(3) or (C)4
organizations that provide Affordable Housing as Developers, Owners and/or Sponsors and who desire to
become a Richland County designated Community Housing Development Organization (CHDO) with the intent
to compete for HOME Investment Partnership Program funds. Qualified applicants will be invited to submit
Qualifications for eligible activities that will provide affordable housing opportunities for low to moderate
income families in unincorporated Richland County.
The Office of Procurement, 2020 Hampton Street, Suite 3064, Columbia SC 29204 shall accept sealed
Qualifications in five (5) copies and one (1) original along with one (1) electronic copy clearly marked “RC-
006-Q-0910, Affordable Housing Development Team” until 2:00 p.m. Eastern Standard Time, Thursday
January 21, 2010. Qualifications shall not be accepted after the above date and time.
Solicitation packages may be obtained by contacting Christy Swofford at the above address, e-mail at
cswofford@rcgov.us , or accessing the Richland County website at www.richlandonline.com and clicking on
the Procurement tab .
The selected vendor is required to make a good faith effort to aid the county in accomplishing its goals of
fifteen (15%) percent by entering into subcontracts or joint ventures with minority businesses and twenty (20%)
percent local business participation.
The County reserves the right to negotiate, request additional information, to interview, to reject any and all
materials, and to make an award deemed in its own best interest. All Qualifications shall become property of
the County and are subject to the Freedom of Information Act (FOIA) regulations
For information about the Ridgewood Master Plan please visit www.richlandonline.com Community
Development Department, Home Ownership Opportunities.
Rodolfo Callwood, CPPB, CPPB
Director

Request for Qualifications
Non-Profit Community Housing Development Organizations (CHDO)
Richland County South Carolina
Richland County South Carolina is soliciting Request for Qualifications from Non-Profit Housing
Developers, Sponsors and Owners that are interested in becoming a Richland County Designated
Community Housing Development Organization – CHDO.
Qualified CHDO’s will be eligible to compete for funding through the HOME Investment Partnership Program.
SERVICES
Non-profit Housing Developers will create affordable housing opportunities in unincorporated Richland County
for low to moderate income families. Eligible activities are acquisition, rehabilitation, new construction for
rental or homeownership.
MINIMUM QUALIFICATIONS
Non-profit affordable housing developers must provide evidence of the following qualifications required by the
United States Housing and Urban Development HOME Program for CHDO and specific criteria set forth by the
County.
1. Evidence of tax exempt status under section 501 (C)(3) or (C)(4) of the Internal Revenue code;.
2. Clearly stated purpose of providing decent housing that is affordable for very low income and
moderate-income persons (should be found in the organization’s Charter, Articles of Incorporation, Bylaws
or Resolution certified by the State of South Carolina);
3. Evidence that the Board of Directors is at least comprised of one-third low-income, residents of lowincome
neighborhoods, other low-income community residents or elected representatives of low income
community;-
4. Formal procedures in place to assure low-income beneficiaries advise the organization regarding the
design, site, development and management of affordable housing;
5. Evidence of organizations capacity to develop, own and/or manage an affordable housing project (staff,
board of directors, partners)
6. Annual Budget showing dedicated resources and evidence of sound standards of financial accountability
that conform to OMB Circular No. A-110(Rev.) Standards for Financial Management Systems;
7. Demonstrated use of public and private funding for the development and management of affordable
housing;
8. Demonstrated history of serving the community where the project is proposed;

Form Section
Statement of Assurance, Compliance & Noncollusion
Drug Free Workplace
No Response Form

RC-006-Q-0910
Non-Profit Community Housing Development Organizations (CHDO)
Richland County, South Carolina
Statement of Assurance, Compliance and Noncollusion
State of )
County of )
, being first duly sworn, deposes and says that:
(1) The undersigned, as Offeror, certifies that every provision of this Qualification have been read and understood.
(2) The Offeror hereby provides assurance that the firm represented in this Qualification:
(a)
(b)
(c)
(d)
(e)
Shall comply with all requirements, stipulations, terms and conditions as stated in the
Qualification/Qualification document; and
Currently complies with all Federal, State, and local laws and regulations regarding employment
practices, equal opportunities, industry and safety standards, performance and any other requirements as
may be relevant to the requirements of this solicitation; did not participate in the development or drafting
specifications, requirements, statement of work, etc. relating to this solicitation; and
Is not guilty of collusion with other Offerors possibly interested in this Qualification in arriving at or
determining prices and conditions to be submitted; and
No person associated with Offeror’s firm is an employee of Richland County. Should Offeror, or
Offeror’s firm have any currently existing agreements with the County, Offeror must affirm that said
contractual arrangements do not constitute a conflict of interest in this solicitation; and
That such agent as indicated below, is officially authorized to represent the firm in whose name the
Qualification is submitted.
Name of Firm:
Name of Agent:
Signature & Title:
Address:
City, State & Zip:
Telephone:
Subscribed and sworn to me this day of , 20 .
(Title)
My commission expires:
NOTARY SEAL:

RC-006-Q-0910
Non-Profit Community Housing Development Organizations (CHDO)
Drug Free Workplace Act Statement
The undersigned hereby certifies that he/she understands and is in full compliance with the requirements set
forth in Title 44, Code of Laws of South Carolina, 1976, Chapter 107, Paragraph 47, as set forth in item 41 of
the general conditions of this solicitation.
Name of Company: __________________________________________
Agent of Company: __________________________________________
Signature of Agent: __________________________________________
Date: ___________________
Subscribed and sworn to me this day of , 20 .
(Title)
My commission expires:
NOTARY SEAL:

RC-006-Q-0910
Non-Profit Community Housing Development Organizations (CHDO)
No Response
If a “No Response” is to be submitted, please check the appropriate box(es) below and return this form, prior to
the due date, to:
Richland County Office of Procurement
2020 Hampton St, Suite 3064
Columbia, SC 29204
Cannot respond to this solicitation due to the following reason:
Do not sell or provide the requested goods or services
Cannot comply with specifications/statement of work
Specifications/statement of work is unclear
Cannot meet delivery or period of performance
Delivery/period of performance is unreasonable
Cannot meet the bond requirements
Not enough time to prepare Qualification
Plan to subcontract
Job is too large
Job is too small
Other(please specify) __________________________________
____________________________________________________
____________________________________________________
Company:
Phone/Fax:
Company Rep.:
Signature:
_______________________________________
_______________________________________
_______________________________________
_______________________________________

Special Conditions

Request for Qualifications
RC-006-Q-0910
Non-Profit Community Housing Development Organizations (CHDO)
1. Qualification shall be received and the names of the submitting parties shall be recorded at the place
indicated in Section A and in the advertisement of this solicitation.
2. Qualification shall be made in the official name of the firm or individual under which business is conducted
(showing official business address) and shall be signed in ink by a person duly authorized to legally bind the
person, partnership, company or corporation submitting the Qualification. In addition, the Federal Identification
Number (FEIN) or in its absence, the Social Security Number of the individual issuing the invoices must be
included.
3. Offeror is to include all applicable requested information.
4. Sealed Qualification clearly marked: “RC-006-Q-0910 Non-Profit Community Housing Development
Organizations (CHDO)” shall be submitted in a secured envelope/container. A decal must be affixed to the
lower left hand corner of the envelope/container with the name and address of the sender, and shall be addressed
to the Office of Procurement, 2020 Hampton Street, Suite 3064, Columbia, S.C. 29204.(5) Five hard copies
with (1) one original and (1) One CD are to be submitted for consideration
5. Qualification shall be accepted until 2:00pm Eastern Standard time Thursday January 21, 2010 at 2020
Hampton Street, Suite 3064 3 rd Floor.
6. In the event that a Qualification is unintentionally opened prior to the official time set for the opening, the
employee opening such a Qualification shall immediately sign the envelope, state his position/title and deliver it
to the Director of Procurement.
7. All prices and quotations shall be entered in ink or type written, and shall remain firm for not less than one
hundred-twenty (120) calendar days from the date of Qualification submission. Mistakes may be crossed out and
corrections inserted adjacent thereto, and shall be initialed in ink by the person signing the Qualification.
8. The County shall not accept responsibility for unidentified Qualification.
9. For additional information, please contact Christy Swofford at the address shown in Section A or at
swoffordc@rcgov.us
10. The County shall not be liable for any costs associated with the preparation of responses to this solicitation;
therefore, all costs shall be borne by the Offeror.
11. In case of non-appropriation of funds, the County may terminate the contract in whole or in part without further
obligation to the Offeror.
12. It is the intent and purpose of Richland County that this solicitation permits competition. It shall be the Offeror’s
responsibility to advise the Director of Procurement in writing if any language, requirements, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this solicitation to a single source.
Such notification shall be submitted in writing, and must be received by the Office of Procurement at least five
calendar (5) days prior to Qualification receipt date. A review of such notification shall be made.
13. Every effort has been made to ensure that all information needed is included in this document. If the Offeror
finds that he/she cannot complete his/her response without additional information, he/she may submit written

questions to the Office of Procurement at least five calendar (5) days prior to the Qualification receipt
date. No further questions will be accepted after this date.
14. Qualification preparation must follow the directions below:
a. All Qualification shall be complete and carefully worded, and must convey all
of the information requested by the County.
b. Qualification are to be prepared simply and in a manner designed to provide the County
with a straightforward presentation of the Offeror’s capability to satisfy the requirements
of this RFP. The Offeror must, therefore, follow the RFP format, utilizing the same
section titles and paragraphs.
c. Qualification may include any additional comments over and above the specific
information requested.
15. Qualification must be clearly marked “Confidential” for each part of the Qualification that is consider
to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South
Carolina, 1976 (1986 Cum Supp.) (Freedom of Information Act). If any part is designated as “Confidential”,
there must be attached to that part an explanation of how this information fits within one or more categories listed
in Section 30-4-40. The County reserves the right to determine whether this information should be exempt from
disclosure.
16. Contractual engagement and designation shall remain in force for a period of one (1) year, equivalent to
Three-hundred sixty five (365) calendar days, with the parties having the right to extend by mutual agreement, on
a year-to-year basis not to exceed four (4) additional years. The document that forms the contract shall include
this entire solicitation, all amendments and the successful offeror’s Qualification. Additional contracts for
maintenance support may be entered into between the customer and Vendor at the completion of the warranty
period
17. To maintain the integrity of the procurement process, all contacts and discussions shall be directed to the
Director of Procurement prior to the solicitation due date. The Director of Procurement may waive this provision
on a case-by-case basis, and such waiver shall be documented.
Verbal comments or discussions by county associated personnel relative to this solicitation shall not be
binding!
18. Insurance
Insurance shall be obtained and maintained as per the requirements outlined in the General Conditions – Item 34
19. Each Offeror shall fully acquaint themselves with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this solicitation. Failure to acquaint themselves with existing
conditions shall in no way relieve the Offeror of any obligation with respect to this solicitation or contract.
20. By responding to this solicitation, it is understood that each Offeror shall comply with all applicable federal, state
and local laws and shall meet all requirements imposed upon this service industry by regulatory agencies.
21. Richland County will award a contract to one vendor. The successful vendor may not subcontract the award
without prior written consent from the Richland County Procurement Department
22. Richland County does not authorize automatic price increases. A request for a price increase must be submitted
in writing sixty (60) days prior to the effective date to the Richland County Procurement Department. The request
will be subject for negotiations and approval

23. For the purpose of contract administration, the Contracting Officer will be the Assistant Director of
Procurement. A Contracting Officer’s Representative (COR) will be appointed in writing, who will
serve as the point of contact for the contract
24. Evaluation & Award Criteria
The County is not obligated to accept the lowest cost Qualification. The award of the contract will be made to the
Proposer providing the most responsive, responsible offer that provides the best overall value and a fair and
reasonable cost and is most advantageous to the County. This award will take into consideration soundness and
flexibility of Qualification, functional capability, quality of performance and service, the time specified in the
Qualification for the performance of the contract, ability to provide support, overall cost, and Proposer’s
references and any other factors that may impact on the project. The County reserves the right to reject all
Qualifications or accept such Qualifications, as appears in its own best interest, and to waive technicalities or
irregularities of any kind in the Qualification.
A review team duly appointed in writing will conduct a Qualification evaluation. Team members shall assign a
rating to each Qualification submitted and establish a “short list” representing the top firms for further evaluation,
at which time the County reserves the right to establish different evaluation criteria. The County reserves the
right to request any one of the top ranking firms or all to appear for oral interviews and or provide electronic
presentations in order to further evaluate qualifications.
The county will then negotiate with one or more offerors over any other terms, conditions, or other items,
including cost, and then will publish intent to award.
If an agreement cannot be reached with the top qualifier the County will then negotiate in descending order.
After the approval of the qualified consultant by Richland County Council, a vendor contract will be executed for
the services outlined.
The award of the contract will be made to the Vendor providing the most responsive and responsible offer that
provides the best overall program. The Evaluation Team will take into consideration the soundness and flexibility
of the Qualification. They will also consider the functional capability, quality of performance and service,
support, and references. The County reserves the right to reject all Qualification or accept such Qualification, as
appears in its own best interest and waive technicalities or irregularities of any kind in the Qualification.
25. Evaluation Criteria
The review team will take the following criteria, listed in relative order of importance, into consideration during
evaluation. The maximum score is one hundred percent (100%).
1. Professional Qualifications: 0 – 40 Points
a. Brief history of firm.
b. Resumes of key personnel available for project
c. Proposed approach to the project
d. Certifications
e. Licenses
f. Professional Organizations

2. Experience on Similar Projects: 0 – 30 Points
a. Previous experience of similar projects completed within the
past 5-years
b. Previous work performed, if any, with Richland County
3. Past Performance History: 0 – 20 Points
a. On-time/in-budget performance on projects.
b. At least three-(3) professional references with telephone numbers,
addresses and contact names
4. Location of Firm: 0 – 10 Points
The firms must be located within a thirty-(50) mile radius of the Richland County
Administration building at 2020 Hampton Street, Columbia, SC 29204
26. DETERMINATION OF RESPONSIBILITY
The following are the standards, and procedures for determining whether prospective contractors and
subcontractors are responsible. These standards and procedures apply to all proposed contracts with any
prospective contractor.
A. Policy
1. Contracts shall be awarded to, responsible prospective contractors only.
2. No award shall be made unless the Director of Procurement makes an affirmative determination
of responsibility. In the absence of information clearly indicating that the prospective contractor
is responsible, the Director of Procurement shall make a determination of non-responsibility
3. A contract will only be awarded to the lowest, responsive and responsible evaluated
Qualification. A prospective contractor must affirmatively demonstrate its responsiveness and
responsibility, including, when necessary, the responsibility of its proposed subcontractors.
B. General standards
The contractor must:
1. Have adequate financial resources to perform the contract, or the ability to obtain them;
2. Be able to comply with the required or proposed delivery or performance schedule, taking into
consideration all existing commercial and governmental business commitments;
3. Have a satisfactory performance record;
4. Have the necessary organization, experience, accounting and operational controls, and technical
skills, or the ability to obtain them (including, as appropriate, such elements as production control
procedures, property control systems, quality assurance measures, and safety programs applicable
to materials to be produced or services to be performed by the prospective contractor and
subcontractors).
5. Have the necessary production, construction, and technical equipment and facilities, or the ability
to obtain them

C. General or Prime Contractor’s Responsibility
To be determined responsible, a prospective contractor must:
1. Ability to obtain resources. Except to the extent that a prospective contractor has
sufficient resources or proposes to perform the contract by subcontracting, the
contracting officer shall require acceptable evidence of the prospective contractor's
ability to obtain required resources. Acceptable evidence normally consists of a
commitment or explicit arrangement that will be in existence at the time of contract award, to
rent, purchase, or otherwise acquire the needed facilities, equipment, other resources, or
personnel. Consideration of a prime contractor's compliance with limitations on subcontracting
shall take into account the time period covered by the contract base period or quantities plus
option periods or quantities, if such options are considered when evaluating offers for award.
2. Satisfactory performance record. A prospective contractor that is or recently (the last two years)
has been terminated or deficient in contract performance shall be presumed to be non-responsible.
Past failure to apply sufficient tenacity and perseverance to perform acceptably is strong evidence
of non-responsibility. Failure to meet the quality requirements of the contract is a significant
factor to consider in determining satisfactory performance. The contracting officer shall consider
the number of contracts involved and the extent of deficient performance in each contract when
making this determination. The contractor must demonstrate satisfactory record of performance in
previous similar projects to include written verifiable references with original signatures and
letterhead to include, the number of years and experience performing similar projects
successfully.
3. Demonstrate adequate level of expertise, management/technical capability in area requested.
4. Demonstrate legal qualifications to conduct business in South Carolina.(i.e. license),
certifications, professional credentials and a certified resume indicating qualification for this
project.
5. Availability of Logistical Resources: Must demonstrate the ability to obtain required resources in
form of a commitment letter or explicit arrangement that will be in existence incumbent on
contract been awarded by having the necessary equipment or show purchase, lease, rent or
otherwise acquire the needed equipment, personnel and other resources.
6. Demonstrate adequate financial resources to perform, by submitting your company’s Annual
Audited Certified Financial Statement or the latest Certified Financial Statement and any other
method of proof of adequate financial resources acceptable to the contracting officer.
7. Have a satisfactory record of integrity and business ethics.
8. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
D. SUBCONTRACTOR RESPONSIBILITY
1. Generally, prospective prime contractors are responsible for determining the responsibility of
their prospective subcontractors. Determinations of prospective subcontractor responsibility may
affect the Government's determination of the prospective prime contractor's responsibility. A
prospective contractor may be required to provide written evidence of a proposed subcontractor's
responsibility.
2. When it is in the Government's interest to do so, the contracting officer may directly determine a
prospective subcontractor's responsibility. In this case, the same standards used to determine a
prime contractor's responsibility shall be used by the Government to determine subcontractor
responsibility.
E. PROCEDURES

1. Before making a determination of responsibility, the contracting officer shall possess
or obtain information sufficient to be satisfied that a prospective contractor currently
meets the applicable standards.
2. A. The contracting officer shall obtain information regarding the responsibility of
prospective contractors, including requesting pre-award surveys when
necessary to determine responsibility promptly after receipt of offers.
Requests for pre-award
information shall be limited to information concerning-
• The Qualification that best meets the requested requirements ; or
• Those offerors in range for award.
B. Pre-award surveys shall be managed and conducted by the contracting officer.
• If the surveying activity is a contract administration office then:
a. The contracting officer shall request information on prospective
contractors' financial competence and credit needs; and
b. The contracting officer shall obtain from the auditor any information
required concerning the adequacy of prospective contractors'
accounting for use in administering the proposed type of contract.
• The contracting officer shall obtain from the auditor any information
required concerning prospective contractors' financial competence and credit
needs, the adequacy of their accounting procedures and suitability for use in
administering the proposed type of contract.
C. Information on financial resources and performance capability shall be obtained or
updated on as current a basis as is feasible up to the date of award.
3. In making the determination of responsibility the contracting officer shall consider relevant past
performance information. In addition, the contracting officer should use the following sources of
information to support such determinations:
A. Records and experience data, including verifiable knowledge of personnel within the
contracting office, audit offices and any other governmental agencies and nongovernmental
entities
B. The prospective contractor including Qualification information, questionnaire replies,
financial data, information on production equipment, personnel information and subcontractors
information.
C. Commercial sources of supplier information of a type offered to buyers in the private
sector.
D. A pre-award survey reports as determined by the contracting officer.
E. Other sources such as publications; suppliers, subcontractors, and customers of the
prospective contractor; financial institutions; Government agencies; and business and
trade associations.
F. The contracting officer may consider performance evaluation reports.
4. County’s Project Managers, Contracting Officers Representatives (COR) and cognizant contract
administration personnel that become aware of circumstances casting doubt on a contractor's
ability to perform contracts successfully shall promptly exchange relevant information and that
information will be used to assist in the determination.

F. DETERMINATIONS.
1. The contracting officer's signing of a contract constitutes a determination that the
prospective contractor is responsible with respect to that contract. When an offer on
which an award would otherwise be made is rejected because the prospective
contractor is found to be non-responsible, the contracting officer shall make, sign, and
place in the contract file a determination of non-responsibility, which shall state the
basis for the determination.
2. Support documentation. Documents and reports supporting a determination of responsibility or
non-responsibility, including any pre-award survey reports and any applicable Certificate of
Competency, will be included in the contract file.
A. Except as provided in the Freedom of Information Act, information (including
the pre-award survey report) accumulated for purposes of determining the
responsibility of a prospective contractor shall not be released or disclosed outside
the Government.
B. The contracting officer may discuss pre-award survey information with the
prospective contractor before determining responsibility. After award, the
contracting officer or a designee may discuss the findings of the pre-award survey
with the company surveyed.
3. Before beginning a pre-award survey, the contracting officer shall ascertain whether the
prospective contractor has been terminated, debarred, suspended, or deemed ineligible. If
the prospective contractor has been terminated, debarred, suspended, or deemed
ineligible, The contracting officer will not proceed with the pre-award survey unless
specifically requested to do so.
27. Vendor’s must provide full, accurate, and complete information as required by this solicitation and its
attachments. The penalty for making false statements in solicitations will be debarment or suspension from
participating in Richland County solicitations, purchasing and award of contracts for a period as prescribe by the
Director of Procurement. Richland County does not waive its rights to seek further actions
28. Offers submitted in response to this solicitation shall be in terms of U.S. dollars. Offers received in other than
U.S. dollars shall be rejected.
29. Offers submitted in response to this solicitation shall be in the English language. Offers received in other than
English shall be rejected.
30. A qualified contractor list will be developed from this solicitation. Qualified contractors will be notified as
projects arrive in order to submit proposals as needed.
31. Richland County does not authorize automatic price increases. A request for a price increase must be submitted
in writing sixty (60) days prior to the renewal date to the Richland County Procurement Department. The request
will be subject to negotiations and approvals
32. Contractual engagement and designation shall remain in force for one (1) year, equivalent to three hundred and
sixty-five (365) calendar days, with the parties having the right to extend by mutual agreement, on a year-to-year
basis not to exceed four (4) additional years
33. All invoices received shall include detailed billing information