LODI CITY COUNCIL - the City of Lodi

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AGENDA ITEM C-07 TM CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for the Hutchins Street Square Pool Filtration System Upgrade Project MEETING DATE: August 21, 2013 PREPARED BY: Public Works Director RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for bids for the Hutchins Street Square Pool Filtration System Project. BACKGROUND INFORMATION: The Hutchins Street Square swimming pool was recently re-lined with a fiberglass liner. The existing pool filtration equipment does maintain water quality requirements for public bathing, however, the system (installed in 1989) is outdated, inefficient, and relies on manual operation instead of automated controls to manage water quality as bathing loads change. The Hutchins Street Square Pool Filtration System Project consists of removing the existing filtration system; installing a new filter, chlorine feed system, pH buffering system, water chemistry controller, flow meter, ultra-violet disinfection system; and other ancillary improvements. Ultra-violet disinfection, coupled with chlorine disinfection, significantly reduces chlorine dosing requirements and other disinfection by-products (such as chlorine smell) that are more noticeable in indoor pools. The upgrade work is anticipated to take place in late November or early December and will take two to three weeks to complete. During this time, the pool will be closed to the public. It is recommended Council approve plans and specifications and authorize advertisement for bids for the Hutchins Street Square Pool Filtration Project. The planned bid opening date is September 11, 2013, and the project estimate is $50,000. FISCAL IMPACT: FUNDING AVAILABLE: Upgrading the pool filtration equipment will improve system reliability, and significantly reduce energy usage, chemical usage and staff time required to monitor and adjust the system as bathing loads vary. Funding will be identified at project award. Since the upgrades will significantly reduce energy usage, staff intends to utilize public benefit funding. Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director FWS/CES/pmf cc: Parks, Recreation and Cultural Services Director _______________________________ F. Wally Sandelin Public Works Director APPROVED: _________________________________ Konradt Bartlam, City Manager K:\WP\PROJECTS\MISC\Hutchins Street Pool Filtration\CPSA.doc 8/14/2013
TM AGENDA TITLE: CITY OF LODI COUNCIL COMMUNICATION MEETING DATE: August 21, 2013 PREPARED BY: AGENDA ITEM Adopt Resolution Authorizing Purchase of Fuel Master Plus Fuel Management System from PME Equipment Sales, of West Sacramento ($25,993.56) Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing purchase of Fuel Master Plus Fuel Management System from PME Equipment Sales, of West Sacramento, in the amount of $25,993.56. BACKGROUND INFORMATION: The Fleet Division currently uses a card-authorized fuel management system (GasBoy) to track all City vehicle fuel transactions from the fuel island located at the Municipal Service Center. The City’s GasBoy system (which has been in operation over 13 years) is unreliable and no longer supported by the manufacturer. Staff evaluated several agency-operated fuel management systems throughout the Valley and determined the system that best fits the City’s needs is Fuel Master. Fuel Master is the only system utilizing a Bluetooth connection between the vehicle and the fuel management system by employing a passive capture reading device. The device logs vehicle ID, current mileage, date, time, fuel quantity, and engine hours at each fueling stop, using no operator input. This feature will reduce staff time needed to generate mandated transit reports. The initial phase of implementation will serve transit vehicles only. Per Lodi Municipal Code 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other public agencies, provided that their award was in compliance with their formally-adopted bidding or negotiation procedures. Purchasing the Fuel Master system utilizing the National Joint Powers Alliance Purchasing Program Contract No. 052109-SYS saves the City money and time (see Exhibit A). Staff recommends Council authorize the purchase of the Fuel Master Plus Fuel Management System from PME Equipment Sales, in the amount of $25,993.56, as reflected in Exhibit B. Installation of the fuel management system will be performed under separate contract. Total budget for equipment purchase, installation, staff time and contingencies is $40,000. FISCAL IMPACT: Upon full implementation, there will be decreased maintenance and staff costs for transit and other divisions associated with the upgraded fuel management system. FUNDING AVAILABLE: Transportation Development Act FY 2013/14 Transit Capital (1251): $40,000 ______________________________________ Jordan Ayers Deputy City Manager/Internal Services Director Prepared by Randy Laney, Fleet Services Supervisor FWS/RL/pmf Attachments cc: Transportation Manager _______________________________ F. Wally Sandelin Public Works Director APPROVED: ___________________________ Konradt Bartlam, City Manager K:\WP\COUNCIL\2013\FuelMaster.doc 8/14/2013
Page 1 and 2: TM LODI CITY COUNCIL Carnegie Forum
Page 3 and 4: CITY COUNCIL AGENDA AUGUST 21, 2013
Page 5 and 6: FISCAL IMPACT: FUNDING AVAILABLE: W
Page 7 and 8: Accounts Payable Page - 1 Council R
Page 9 and 10: AGENDA ITEM C-02 TM CITY OF LODI CO
Page 11 and 12: In response to Council Member Johns
Page 13 and 14: C. Consent Calendar (Reading; Comme
Page 15 and 16: $2,600, or 5%, based upon the dutie
Page 17 and 18: Ayes: Council Member Hansen, Counci
Page 19 and 20: In response to Mayor Nakanishi, Mr.
Page 21 and 22: A. Call to Order / Roll Call LODI C
Page 23 and 24: AGENDA ITEM C-04 CITY OF LODI COUNC
Page 25 and 26: TM CITY OF LODI COUNCIL COMMUNICATI
Page 27 and 28: CITY OF'LODI PUBLIC WORKS DEPARTMEN
Page 29: CTTV OF T.TMT PUBLIC V/ORKS DE,PÅF
Page 37 and 38: AGENDA ITEM TM CITY OF LODI COUNCI
Page 39 and 40: AGENDA ITEM TM CITY OF LODI COUNCIL
Page 42 and 43: RESOLUTION NO. 2013-____ A RESOLUTI
Page 44 and 45: Adopt Resolution Approving the Purc
Page 46 and 47: NOW, THEREFORE, BE IT RESOLVED that
Page 48 and 49: AGENDA ITEM C-13 TM CITY OF LODI CO
Page 50 and 51: Adopt Resolution Authorizing City M
Page 53 and 54: General comment: Change order amoun
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RESOLUTION NO. 2013-____ A RESOLUTI
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Adopt Resolution Authorizing the Ci
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AGENDA ITEM CITY OF LODI COUNCIL C
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FURTHER RESOLVED, that this Resolut
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Set Public Hearing - CAPER/AAP Amen
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Comments by the City Council Member
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AGENDA ITEM TM CITY OF LODI COUNCIL
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AGENDA ITEM TM CITY OF LODI COUNCIL
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Financial Analysis Over a seven-yea
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Exhibit A REFERENCES Customer Conta
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RESOLUTION NO. 2013-____ A RESOLUTI
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ORDINANCE NO. ____ AN UNCODIFIED OR
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AGENDA ITEM CITY OF LODI COUNCIL CO
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17.62.020 - Improvements to be Reim
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LODI CITY COUNCIL - the City of Lodi

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