English - Ingersoll Rand

●
●
●
●
containing confidential Company information, use the secure print feature when printing documents to a
shared printer).
Be vigilant in following laws, regulations and policies when transferring personal information and business
data across country borders.
Minimize the use of personal data—use only what is necessary to do my job.
Use personal data responsibly—check with client agreements and contracts to determine how you may use
and share their personal data.
Clear my workspace at night when I leave the office and secure papers and other work materials in a safe place.
Frequently Asked Questions
Following a first round of bidding on the production of components for a new product, one potential
supplier asked for some detailed product development expense data. This information was not provided
as part of the bidding package but I can tell that the supplier is one of the top two contenders for this
work. Is it okay to send the supplier the expense data
No. Consult your manager or a member of the Legal Department for guidance on how to handle the supplier’s
request and whether it can be appropriately accommodated.
We have a new key project that I have been working on. I had lunch with a supplier who I used to work
for five years ago, and I know the supplier would have some great ideas about getting this project done
by the deadline. Since I already know the supplier and know it to be of high integrity, can I share some
project technical details and get the supplier started
No. Before talking to suppliers or customers about our technology, you will want to consult with a member of
the Legal Department to be sure that the appropriate confidentiality and non-disclosure agreements are first put
in place. This will ensure that the other party, even if you know them to be of high integrity, has a legal obligation
to protect the confidentiality of our intellectual property as well as acknowledge that the intellectual property
is owned by the Company.
When out of the office, I often use my laptop or smartphone in my car and hotel and often work in areas
that are in open view of customers, suppliers, visitors, and other employees. What do I need to do
Stolen laptops and smartphones are one of the most common ways that confidential information is lost and
data privacy is breached. You should take extra effort to secure your laptop by using a cable or docking station
lock and secure your phone by using the “phone lock” feature. In addition, you should use a privacy screen on
your laptop and, if you leave your computer unattended when logged in, use the “lock computer screen” function.
When traveling, you should not leave your laptop or smartphone in plain sight in a vehicle and use the hotel
room safe to store your laptop or smartphone when you are not in the room.
Where can I find more information/help
Consult with the Legal Department for additional guidance or information. You may also contact the:
Global Privacy Officer
Ingersoll Rand
800-E Beaty Street
Davidson, NC 28036
United States of America
37 Ingersoll Rand