hong kong station - JCDecaux Group
hong kong station - JCDecaux Group
hong kong station - JCDecaux Group
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Exhibition<br />
MTR Corporation Limited By-laws<br />
All persons involved in the exhibition must comply with MTR<br />
Corporation Limited By-laws of any times.<br />
Permit<br />
A Permit from the Composers and Authors Society of Hong<br />
Kong (CASH) and / or the International Federation of<br />
Phonogram Producer (IFPI) and / or Hong Kong Recording<br />
Industry Alliance Limited (HKRIA) may be required should any<br />
music / songs / video be played at the exhibition.<br />
Insurance<br />
Exhibitions / standee shall be covered by master insurance<br />
policy of the Company at a cost to be reimbursed to the<br />
Company. The costs for 1 to 3 days exhibition / standee and 4<br />
to 7 days exhibition / standee are HK$400 and HK$500<br />
respectively. For the cost for longer exhibition / standee<br />
period, please contact the sales team of the Company.<br />
Otherwise, the Exhibitor has to provide proof of proper<br />
insurance.<br />
Cancellation<br />
Cancellation will only be accepted if written notice is received<br />
8 weeks prior to exhibition/standee commencement. For any<br />
cancellation with less than 8 weeks notice, full payment of the<br />
contract amount has to be fulfilled.<br />
Contact Person<br />
A contact person (whose name is registered in the Agreement)<br />
must be appointed by the Exhibitor for the exhibition, who<br />
should be responsible for all exhibition activities (as well as<br />
discipline of representatives) and present at all times during<br />
the exhibition period.<br />
Layout<br />
Set up the exhibits according to the approved layout plan. All<br />
promotion activities and exhibition / standee materials must<br />
be confined within the designated exhibition / standee site.<br />
Never put any cable loosely on the ground / wall. Only metal /<br />
aluminum table and chairs are allowed to be used if<br />
necessary. Overall presentation must be acceptable by<br />
Company / MTR Corporation Limited. Unsuitable presentation<br />
may lead to immediate banning of the exhibition.<br />
Move In and Out<br />
When moving in and out any exhibition materials, use<br />
Staircase of designated entrance as indicated by the<br />
Company to the exhibition site. DO NOT use escalators for<br />
delivery. DO NOT leave the exhibits unattended. When<br />
moving out, vacate the exhibition / standee site in clean and<br />
tidy condition. Return all borrowed items. Report to the Duty<br />
Station Controllers / Masters upon arrival in the <strong>station</strong> and<br />
upon completion/dismantle of any exhibition materials. Movein<br />
/ out schedule is advised by the Company. The Duty<br />
Station Controller / Master may revise the move-in / out<br />
schedule or alter the route of delivery if deemed necessary to<br />
meet operations requirements.<br />
Important Notes<br />
Exhibition Time<br />
Exhibition starts at 0700 hours optional and ends at 2200<br />
hours.<br />
Dismantling Time<br />
The designated dismantling and move-out time starts<br />
after 0100 hours on the last day of the exhibition period.<br />
The contact person should obtain the Duty Station<br />
Controllers’/ Masters’ approval on dismantling the<br />
exhibition equipment.<br />
Safety Representative<br />
A Safety Representative must be employed to take care<br />
of the exhibition site after setup and after normal<br />
exhibition hours.<br />
Fire Extinguisher<br />
The contact person should collect a 4.5-kg portable, dry<br />
powder fire extinguisher from the Duty Station Controller,<br />
acknowledge the receipt and return in good condition<br />
before moving out.<br />
Litter Bin<br />
The site must be kept clean and tidy at all times. If not, a<br />
cleaning fee will be demanded by MTR Corporation<br />
Limited. Only metal litter bin is allowed to be used if<br />
necessary.<br />
Representatives<br />
NO MORE than 7 representatives (including the contact<br />
person) are allowed at the exhibition site at any time.<br />
Badges<br />
The contact person should obtain exhibitor badges from<br />
the Duty Station Controller / Master. During normal<br />
exhibition hours, all persons involved in the exhibition<br />
must wear distinguishing exhibitor badges provided by<br />
MTR Corporation Limited. Please return in good<br />
condition before moving out. Maximum number of<br />
badges issued to respective exhibitor is restricted to 7.<br />
Behavior<br />
DO NOT approach passengers outside the exhibition<br />
area. DO NOT behave in a manner that is unacceptable,<br />
offensive (or likely to give offence), or in a manner that<br />
causes obstruction to passenger flow. The output volume<br />
of music / songs / video played should be agreed by the<br />
Duty Station Controllers / Masters.<br />
Eating & Drinking, Playing or Sleeping<br />
DO NOT eat, drink, play or sleep at the exhibition site.<br />
DO NOT smoke in the MTR premises.<br />
Set-up Time<br />
Before making any settings, approach the Station Control<br />
Room to seek consent of the Duty Station Controllers /<br />
Masters about the move-in arrangements. The Exhibitor can<br />
set up the exhibition after 0100 hours on the day before the<br />
exhibition period.<br />
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