Pamela S. Nixon - Village of Flossmoor, Illinois

MINUTES OF MAYOR BRAUN AND BOARD OF TRUSTEES ON AUGUST 6, 2012
THE VILLAGE OF FLOSSMOOR, ILLINOIS.
VILLAGE HALL AUGUST 6, 2012 7:30 PM
Mayor Braun called the meeting to order at 7:30 p.m.
Mayor Braun directed the Village Clerk to take roll.
PRESENT: Trustees Crum, Hoag, Mitros, and Wilder
ALSO PRESENT: Bridget Wachtel, Village Manager; Ed McCormick, Village Attorney;
Scott Bordui, Finance Director; William Miller, Chief of Police; Chris
Sewell, Fire Chief; George Peluso, Public Works Director; John Brunke,
Assistant Public Works Director; Kimberly Richardson, Assistant to the
Village Manager; Pamela Nixon, Village Clerk
APPROVAL OF THE MINUTES OF THE REGULAR MEETING HELD ON JULY 16, 2012
Mayor Braun asked the Board if they had any changes or comments.
Mayor Braun called for a motion to approve the minutes of the meeting held on July 16, 2012.
Trustee Crum so moved, seconded by Trustee Wilder, and passed by a roll-call vote.
AYES: Trustees Crum, Hoag, Mitros and Wilder
ABSENT: Trustees Minga and Williams
ABSTAIN: None
NAYS: None
CITIZENS PRESENT WISHING TO ADDRESS THE BOARD
Non-Agenda Items:
None
BOARD OF TRUSTEES’ AGENDA ITEMS
Mayor Braun referred to Item #1 on the Agenda: Discussion of Water System Improvements
Bridget presented the discussion as outlined. Over the last 15 years, the Village has made
various infrastructure improvements to its sanitary and storm sewer systems. At that time, we
knew that water main improvements were also needed, but there were other more pressing
priorities. In 2004, the Village completed a study of its water system and identified
approximately $8 million of work that needed to be completed. In recent years, we have seen
our billed to purchase ratio drop significantly; it is currently at 62.5%. This means that the
Village is losing one out of three gallons that is not getting billed. She explained the financial
impact of the water loss which includes operational costs and impacts to our fire flow standards.
Now is the time to make those improvements. Public Works has prepared a three phase program
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MINUTES OF MAYOR BRAUN AND BOARD OF TRUSTEES ON AUGUST 6, 2012
over eight years with a total cost of $7.3 million in improvements. It addresses 10.8% of the
total water system or 18% of the oldest main.
Bridget then introduced ways to pay for the improvements including a G.O. Bond Series or an
IEPA Loan program. She reminded the Board that in 2008, after the release of the federal
stimulus monies that provided the IEPA millions of dollars, the Village put in an application for
Phase IV of its Sanitary Sewer improvements. As of today, we have not received funding, and we
do not think it’s practical for us to be in a similar position for our water system improvements.
The G.O. Bond Series remains the least expensive debt option for completing the improvements.
She presented the estimated expected cost of a G.O. Bond Series: $107.47 on a $200,000 market
value home, $167.25 on a $300,000 market value home and $286.80 on a $500,000 market value
home. She summarized that staff still supports a G.O. Bond Series as the best debt financing
option with an alternate revenue bond or revenue bonds as a second choice in the event the
referendum should fail. The Village should commit to completing the work; the question
becomes how to best pay for it. Given the critical nature of these water improvements, staff
supports the consideration of a referendum in November 2012; waiting until a future year
election risks additional water loss and delays in the project start.
Discussion ensued.
The Board agreed on direction for the Village Attorney to prepare an ordinance for the Board’s
consideration at its next meeting putting a referendum question on the November ballot.
Mayor Braun referred to Item #2 on the Agenda-Consideration of a Resolution for Amending the
Budget for FY 12-13 for the Village of Flossmoor
Scott Bordui presented the resolution which the Board is required to adopt so that the budget
amendments may be filed with the Cook County Clerk.
Mayor Braun called for a motion to approve the Resolution. Trustee Mitros so moved, seconded
by Trustee Wilder, and passed by a roll-call vote.
AYES: Trustees Crum, Hoag, Mitros, and Wilder
ABSENT: Trustees Minga and Williams
NAYS: None
REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
Finance Committee: Trustee Hoag presented bills for payment.
Mayor Braun asked the Board if they had any questions or comments.
Trustee Hoag made a motion to approve the payment of bills totaling $376,510.98. The motion
was seconded by Trustee Mitros and passed by a roll-call vote.
AYES: Trustees Crum, Hoag, Mitros, and Wilder
ABSENT: Trustees Minga and Williams
NAYS: None
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MINUTES OF MAYOR BRAUN AND BOARD OF TRUSTEES ON AUGUST 6, 2012
OTHER BUSINESS
Mayor Braun reported that the Western Avenue Bridge work has been completed on time as
promised.
Mayor Braun reported that Patrick Finn has prepared an updated report on foreclosures. The
Mayor asked Patrick to provide a report at the next Board meeting.
Mayor Braun asked if there were any other business.
Bridget reported that our Village’s Building Code Effectiveness Grading Classification [ISO
Grade] has improved from a 5 to a 4 for one and two residential properties as well as from a 5
to a 4 for commercial properties. This was due to administrative and procedural changes by our
Inspectional Services staff and by the Board’s adoption of model codes. This should have a
positive impact for property owners on insurance rates. Congratulations to Keith Damm and the
rest of our Inspectional Services staff.
Mayor Braun called for a motion to adjourn the meeting. Trustee Mitros so moved, seconded by
Trustee Hoag, and passed by a roll-call vote.
The Board adjourned at 8:06 p.m.
Respectfully submitted,
Pamela S. Nixon
Pamela Nixon
Village Clerk
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