Defense Acquisition University

Defense Acquisition University 

A premier corporate university serving DoD Acquisition, Technology, and Logistics 

Streamlining Defense Acquisition 

Management: What’s New 

Presented by: 

Debbie Schumann, DAU South 

Professor of 

Acquisition Management 

October 24, 2003

Agenda 

DoD Leadership Direction 

Defense Acquisition Framework 

Requirements Generation Process 

PPBE Updates 

Summary 

CDSC-PM , 14 May 03, New Policy - 2

DOD Leadership’s Intent 

For DoD 5000 Revision 

“….create an acquisition policy environment 

that fosters efficiency, flexibility, creativity, 

and innovation.” 

Revised Policy Objectives 

• Streamline Mandatory Procedures 

DEPSECDEF Wolfowitz, 30 Oct 2002 

• Empower PM’s to use the system vice being hampered 

by over-regulation 

• Emphasize Evolutionary Acquisition Strategies 

• Focus on Outcomes vice Processes 

• Integrate Acquisition and Requirements Processes 


DoD Decision Support Systems 

Planning, 

Planning, 

Programming, & 

Budgeting, & 

Execution 

System 

(PPBE) 

Joint 

Capabilities 

Integration & 

Development 

System 

(JCIDS) 

Requirements 

Generation 

System 

(RGS) 

Acquisition 

Management 

System 

(AMS) 

New 

DoDD 5000.1 

DoDI 5000.2 


New Policy Documents 

• DoD Directive 5000.1 

• DoD Instruction 5000.2 

• Interim Guidebook 

•CJCSI 3170 and 3170C 


OLD 

April 2002 

DoD 5000 Series 

New Acquisition Policies 

NEW 

May 2003 

5 

0 

0 

0 

. 

1 

5 

0 

0 

0 

. 

2 

5 

0 

0 

0 

. 

2R 

• Guiding Principles 

• Emphasis on Innovation 

• Focus on Outcomes 

5 

0 

0 

0 

. 

1 

5 

0 

0 

0 

. 

2 

Mandatory 

44 pages 

Mandatory 

251 Pages 

• Discretionary 

-Best Practices 

-Lessons Learned 

-Expectations 

Defense 

Acquisition 

Guidebook 

Discretionary 

(formerly 5000.2-R) 


DoD Directive 5000.1 

The Defense Acquisition System 

DoDD 5000.1, chg1, 4 Jan 01 

• Five major categories containing 

14 definitive policy statements: 

− Achieving Interoperability 

− Rapid & Effective Transition from 

S&T to Products 

− Rapid & Effective Transition from 

Acquisition to Production 

− Integrated & Effective Operational 

Support 

− Effective Management 

• 8 pages (with 3 enclosures) 

Most policy statements from old 

DoDD 5000.1 are summarized and 

included in the new DoDD 5000.1. 

Policy was added from old DoDI 

5000.2 and DoD 5000.2-R 

DoDD 5000.1 May 03 

• Five major categories and 29 short, 

clear and concise policy statements: 

- Flexibility 

- Responsiveness 

- Innovation 

- Discipline 

- Streamlined & Effective Management 

• 8 pages (with 1 enclosure) 


From old DoDD 5000.1 

− Competition 

− Cost & Affordability 

− Independent Operational Test 

Agency 

− Integrated Test & Evaluation 

− Interoperability 

− Performance-Based Acquisition 

− Professional Workforce 

− Program Stability 

− Research & Technology Protection 

− Small Business 

− Streamlined Organizations 

− Technology Development & 

Transition 

− Total Systems Approach 

From old DoDI 5000.2 & DoD 5000.2-R 

− Information Assurance 

− Information Superiority 

− Knowledge-Based Acquisition 

− Products, Services & Technologies 

DoD Directive 5000.1 

The Defense Acquisition System 

29 Major Policy Statements 

From old DoDI 5000.2 

− Collaboration 

− Cost Realism 

− Cost Sharing 

− International Agreements 

− Legal Compliance 

− SW Intensive Programs 

From DoD 5000.2-R 

−Intelligence Support 

−Performance-Based Logistics 

−Program Information 

−Safety 

−Systems Engineering 

NEW 

Financial Mgt Enterprise 

Architecture (FMEA) 

http://www.dod.mil/comptroller/bmmp/p 

ages/arch_home.html 


Business Enterprise Architecture 

(BEA) Formerly FMEA 

 

 

 

 

 

High level Financial Blue Print to guide DoD 

Transformation 

Describes the Structural composition of DoD 

Business Operations 

Integrated Family of Products describing 

transformed DoD Business Operations 

Combining 2,100 DoD Financial Systems 

Reference: Bob Stump National Defense 

Authorization Act for FY 2003, Sec. 1004 


The Defense Acquisition Management 

Framework 

User Needs & 

Technology Opportunities 

DoDI 5000.2, Oct 2000 

A 

Concept & Technology 

Development 

Decision 

Review 

Pre-Systems Acquisition 

B 

(Program 

Initiation) 

System Development 

& Demonstration 

Interim 

Progress 

Review 

C 

Systems Acquisition 

Production & 

Deployment 

LRIP/OT&E 

FRP 

Decision 

Review 

Operations & 

Support 

Sustainment 

Concept 

Refinement 

Concept 

Decision 

A 

User Needs & 


Technology 

Development 


B 

(Program 

Initiation) 



Design 

Readiness 

Review 

Normally 5 years 

C 


Production & 

Deployment 

LRIP/IOT&E 

DoDI 5000.2, May 2003 

FRP 

Decision 

Review 

Operations & 

Support 

Sustainment 


Evolutionary Acquisition 

Increment 2 

Increment 3 

OR 

Single Step to 

Full Capability 

Key Considerations 

• Urgency of Requirement 

• Maturity of Key Technologies 

• Interoperability, Supportability, and Affordability of 

Alternative Acquisition Approaches 

• Cost/Benefit of Evolutionary vs. Single Step Approach 


DoD Instruction 5000.2 

Operation of the Defense Acquisition System 


• Two development processes to implement Evolutionary 

Acquisition Strategy 

Incremental 

Development: End-state is known, and 

requirement will be met over time in several increments 

SpiralSpiral Development: Desired capability is identified, but 

end-state requirements are not known at Program 

Initiation. Future increments dependent upon technology 

maturation and user feedback from initial increments 

• Evolutionary acquisition strategies shall be preferred 

approach to satisfying operational needs. 

• Spiral development shall be the preferred process. 


A 

B 


CR TD SDD PD OS 

C 

B 

C 

Increment 2 

B 

C 

Increment 3 

Key Enablers 

• User’s Time-Phased Requirements 

• A Modular Open Systems Approach to 

facilitate Technology Insertion 

• Evolutionary Sustainment Strategies 

• T&E Consistent with Evolutionary Approach 

• Full Funding of Increments 


Each Increment Must Have… 

B 

C 

Increment 2 

B 

C 

Increment 3 

• Milestone Entry Point 

• Approved Operational Requirements (KPP: Interoperability) 

• Technical, Cost and Schedule Goals (APB) 

• Operational and Live Fire Testing (If Required) 

• Compliance with Acquisition Oversight Requirements 

• Acquisition Strategy reflecting consideration of Logistics Planning; 

Manpower, Personnel & Training; Environmental & Security Factors; 

Protection of Critical Program Information; & Spectrum Management 

• Other information tailored to the conditions of the program 

Each Increment is Managed as a Unique Acquisition 




New/Revised from previous 5000.2: 

• MS B required for each increment of EA strategy 

• New: “Technology Dev Strategy” required for 

each increment of EA strategy 

• Revision of EA and spiral development (SD) 

definitions (“blocks” to “increments”) 

• SDD IPR now Design Readiness Review (DRR) 

• RFP can be released prior to AS approval – MDA 

option 

• Establishes ITAB (formerly MAISRC) 




• New/Revised material (continued): 

- Defines “special interest” for ACATs 

- Requires SAE to certify readiness for operational 

testing (vice Developing Agency) for programs on 

the OSD T&E Oversight List 

- New procedures for acquisition of services (En. 8) 

- New report: Software Resources Data Report 

- Adds DOTMLPF* terminology (Joint Vision 2020) 

*DOTMLPF = Doctrine, Organization, Training, Materiel, Leadership, Personnel, and Facilities 


The Defense Acquisition Management 

Framework 

Summary 

Concept 

Refinement 

Concept 

Decision 

User Needs & 


A 

Technology 

Development 

(Program 

Initiation) 

B 

Normally 5 yrs 

C 



• Process entry at Milestones A, B, or C 

• Entrance criteria met before entering phase 

• Evolutionary Acquisition or Single Step to 

Full Capability 

Design 

Readiness 

Review 

IOC 

Production & 

Deployment 

LRIP/IOT&E 

FRP 

Decision 

Review 

FOC 

Operations & 

Support 



Sustainment 

New 

Fig. 1, DoDI 5000.2 




• New/Revised material: 

- Places emphasis on Requirements and Acquisition 

integration; requires that: 

• Joint Staff lead development of joint integrated 

architectures (three views: operational, systems 

and technical) 

• USD(AT&L) lead development of integrated 

capability assessments, capability roadmaps, 

and investment strategies 

- New requirements process – Joint Staff provided 

details in CJCSI 3170.01C & CJCSM 3170.01 in June 

2003. 


Transformation to the Joint Capabilities 

Integration and Development System 

CJCSI 3170, Jun 03 

RGS 

JCIDS 

Integrated at 

Department 

National 

Military 

Strategy 

Joint 

Vision 

Systems 

Joint Concept of Operations 

Requirements 

Joint Concepts 

Integrated Architectures 

Joint Capabilities 

Bottom Up, Often 

Stovepiped 

Top Down, “Born Joint”

New Capabilities Documents 

• Initial Capabilities Document (ICD) replaces MNS at 

Milestone A 

Describes desired capability. Evaluates multiple materiel 

approaches. Recommends a materiel approach. 

• Capability Development Document (CDD) replaces ORD 

at Milestone B 

Describes the SDD effort and provides KPPs for the increment. 

Describes program to get to complete solution. 

• Capability Production Document (CPD) replaces ORD at 

Milestone C 

Describes the SDD effort to produce materiel solution for the 

increment and provides KPPs for the production increment. 

Details implemented in CJCSI 3170.01C & CJCSM 3170.01 


Planning, Programming, 

Budgeting and Execution 

(PPBE) 

[Formerly PPBS]

PPBE Phases 

 

 

 

 

 

Planning 

Assess capabilities / review threat 

Develop guidance 

Programming 

Turn guidance into achievable, affordable packages 

Six-year program (Future Years Defense Program) 

Budgeting 

Test for efficient funds execution 

Scrub budget years 

Prepare defensible budget 

Execution Review (concurrent with program/budget review) 

Develop performance metrics 

Assess actual output against planned performance 

Adjust resources to achieve desired performance goals 

Focus: What are we getting for our money 


Additional Information 

on PPBE Process 

OSD PA&E website (Program Review) 

http://www.ra.pae.osd.mil/pr/index.htm 


Defense Acquisition Deskbook 

Transition to AT&L 

Knowledge Sharing System (AKSS) 

• 1996 Original Deskbook was a resource for 

mandatory policy, discretionary practices, 

optional formats and Lessons Learned. 

• AKSS is the next evolution of the on-line 

Deskbook – the source for all acquisition 

knowledge. 

• AKSS is located at http://deskbook.dau.mil 


Other Available Resources 

http://dod5000.dau.mil/ 

• Copies of the approved DOD 5000 documents 

• Tutorial and Frequently Asked Questions (FAQs) 

• OSD Video Overview of the DOD 5000 changes 

• New CJCSI 3170.01C and CJCSM 3170.01 

documents 

• Terminology Review 

• Continuous learning modules on Acquisition, 

JCIDS, and the PPBE at web site, 

http://dau.clc.mil soon 


Summary of Significant Changes 

DoD Emphasis on Innovative Tailoring 

Streamlined Policies 

DOD Documents Re-issued 

Streamlined Clinger Cohen Act Compliance 

Acquisition Framework 

Added Concept Decision 

Two new Phases 

Changed IPR to DRR in the SDD Phase 

Emphasizes Evolutionary Acquisition 

Requirements Generation Process 

Changed to the JCIDS Process 

Focuses on Joint Requirements 

New Requirements Documents (ICD, CDD, CPD) 

PPBE Process 

Moving to a 2-year cycle 

Created Business Enterprise Architecture

Defense Acquisition University

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