DIRECTORY - Southwest Virginia Community College

Written notification of the student’s intent to drop or withdraw from courses must reach
the Admissions and Records Office by the last day of the add/drop period in order for the
student to be eligible for a refund. Full refunds will be made when the College cancels a
course. (Courses may be dropped without academic penalty through the sixth week of the
semester. However, students will not be eligible for refunds.)
To be eligible for refund under any of the circumstances set forth in the foregoing
paragraph, a student must execute an official drop form or written notification to the Office
of Admissions and Records. Official resignation for a student shall become effective on the
date that written notification of intent to resign is received by the Office of Admissions and
Records and not the date of the last class attended unless the two dates coincide. Course
withdrawal notifications should be presented in person or by the student's authorized
representative. The College cannot undertake to accomplish contact with the student's
instructors except for the most serious of reasons.
All services shall be withheld from a student who owes money to the College for any
reason or who has books or materials outstanding from the College.
STUDENT RECORDS
Southwest Virginia Community College complies with the requirements of the Family
Education Rights and Privacy Act of 1974 regarding confidentiality and student’s access to
student records.
Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act of 1974, as amended, is a federal law
which allows students access to their educational records and prohibits the release of
information from students’ educational records by the institution without the written consent
of the student, with certain specified exceptions.
SVCC accords all rights under the law to students who are declared independent. No
one outside the institution will have access to, nor will the institution disclose, any information
from students’ educational records without the written consent of students, except to personnel
within the institution, to officials of other institutions in which students seek to enroll, to
persons or organizations providing students financial aid, to accrediting agencies carrying
out their accreditation functions, to persons in compliance with a judicial order, and to
persons in an emergency in order to protect the health or safety of students or other persons.
All these exceptions are permitted under the Act.
The Act allows the College to report substance abuse violations to parents of students
under 21, to disclose the results of College disciplinary proceedings in cases of violent
crimes, and to release student records to the courts in the case of a parent/student lawsuit
against the College.
In accordance with the provision of the Act, the college may provide directory
information. Directory information will be withheld for students who notify the Admissions
and Records Office in writing within two weeks of the first day of class for the Fall Term.
Directory information shall include:
1. Student’s Name
2. Address
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