Appleton Public Library

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Appleton Public Library Board of Trustees Meeting 1/17/2012 Page 2 of 4 Children’s Librarian Ashley Thiem–Menning was excited to report video games were going to be purchased and added to the collection in 2012 with funds from the Supplemental Materials line. Video games have long been requested by patrons and have the longest waiting lists for holds. She said games for a variety of formats will be purchased. Only games rated E (everyone) and YA-E10 are going to be added to the collection. Peterson asked what the life of a game is. Thiem–Menning said the library has equipment to repair and refurbish game discs if they become damaged or scratched. Inter System Funds 2011 Carry over 2012 Allocation 51,961 130,168 Resource Library Funds Part-time Staff 30,000 Part-time Admin. Staff 11,000 Network Services 24,069 FOCOL 4,000 Digital Content 10,000 Software Licenses 12,160 Statewide Buying Pool 22,900 Sound System 25,000 Supplemental Materials - (Popular Mat. & Media) 25,000 Copier/Printer 18,000 Total 182, 129 Popular Materials 21,000 Continuing Education 2,500 Martin moved to approve the 2012 Resource Library Spending Plan as outlined; seconded by Long-Radloff. The motion passed. (9 – 0) c) Report of the Policy Committee Witek reported the Policy Committee met on Monday, January 16, 2012 to review the revisions to the Library Display Policy and the Handouts, Bulletin Board Postings, Notices and Petitioning Policy. These policies have new names and will replace the Exhibit Policy and the Bulletin Board and Literature Policy. The updates include clarification of policy details and incorporating issues that have begun to come up more frequently such as petitioning. The Display policy outlines guidelines for library staff created displays. It also states the Library has the authority and control over location and space provided to displayers. Bergen moved approve the revised Library Displays Policy and Handouts, Bulletin Board Postings, Notices and Petitioning Policy; seconded by Bloedow. The motion passed. (9 - 0) d) Frank P. Young / FOAL Scholarship Recommendation Long –Radloff reminded trustees that the 2012 Library Budget Frank. P. Young / FOAL Scholarship includes the statement “Because investment earnings are so low, staff will recommend that no scholarship be given until interest income reaches a level significant
Appleton Public Library Board of Trustees Meeting 1/17/2012 Page 3 of 4 enough to provide a meaningful scholarship.” On behalf of the Scholarship Committee, Long –Radloff(chair) is formally recommending no scholarship be awarded in 2012. Bloedow moved to accept the Scholarship report and recommendation not to award a scholarship in 2012; seconded by Bergen. The motion passed. ( 9 - 0) V. Information Items a) Director’s Report i. Budget Transfer: The Budget Transfer was reviewed. Funds that are remaining from 2011 in Lost & Paid budget line and the Memorials budget line are being transferred to Library Materials. From To Amount Lost & Paid 16032.5035 Library Materials 16010.6108 $ 5,600 Memorials 16032.5020 Library Materials 16032.5215 $ 580 ii. iii. Library Director’s 2012 Goals with Personnel Committee: The Personnel Committee will be scheduling a meeting to establish the 2012 Goals for the Director (Rortvedt). Any trustee who would like to contribute input to Rortvedt’s 2012 goals should contact members of the Personnel Committee. The Personnel Committee members are: Bergen (chair), Long-Radloff and Witek. Text messaging notifications through InfoSoup: OWLS is offering a new text messaging service to patrons called Shoutbomb for holds and renewal notification. You may sign up for the service through the InfoSoup link on the APL website. iv. Library Legislative Day: WLA Library Legislative Day is on Tuesday, February 14, 2012 in Madison. This is a great opportunity to meet with State Legislators about important Library Issues. On Wednesday, February 15, 2012 staff is planning to tour some of the Madison area libraries. The town of Fitchburg, which previously didn’t have any community library, has built a new public library. Trustees who would like to attend the Legislative Day and/or the tour of libraries should let Ward or Rortvedt know. v. Community Conversations update: Rortvedt and Quinlan met with Laura Warner the UWGB Center for Public Affairs Director and she is interested in collaborating with the APL for the Community Conversations about the library project. The UWGB Center for Public Affairs is well known for the Life Study. Rortvedt and Quinlan are planning to hold facilitated sessions in each aldermanic district to get input from residents regarding what is important to the citizens who live here. vi. vii. Joint Library Board of Trustees and Friends Board Retreat: Rortvedt will notify the Board when a date has been selected. Planned topics for the retreat are Community Conversations and a presentation by Mike Gelhausen the Director of the Hartford Public Library about what it is like to go through a complete building process. Conversations with Alderpersons: Detjen said she hoped the Conversations with Alderpersons were moving along for trustees. She had met with Alderperson Spears and
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Appleton Public Library

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