Project Charter - The Children's Hospital of Philadelphia - Research ...

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Project Charter * Is there a Capital Budget for Fiscal Year N Y/N * Is there an Operating Budget for Fiscal Year Y Y/N 5. Project Communications and Control 5.1. Project Management Mr. Narayan and Dr. Vijayakumar are the internal and external project managers for this project responsible for day-to-day management, conducting required meetings and ensuring the timely delivery of all milestones and deliverables as defined herein. In addition, they are responsible for identifying required resources and issues requiring management intervention and communicating them to the project leader. They will report regular status as defined in the communication plan for distribution to the project team and stakeholders. Please refer to Appendix ‘B’ ‘Project Roles and Responsibilities’ for additional details on project organization, staffing, resource requirements, and roles and responsibilities. 5.2. Project Communications Project Team meetings will be held weekly for the duration of the project. This meeting will address the project status (activities completed, planned activities for the next period, resource issues) and identify the issues requiring escalation to management. Executive Steering Committee meetings will be held on a 4-6 week basis as needed to address project status, potential risks, and issues requiring management intervention. Additional details regarding project communications are included in Appendix ‘A’ Communications Plan. 5.3. Risk Management Project status meetings will actively monitor risks defined in Section 2.7 ‘Risks’ requiring immediate attention will be addressed based on the defined mitigation strategy. As needed, activities will be tracked by means of a project issue log. Additional needs for escalation will be identified on a case-by-case basis. 5.4. Issue Management To better track and coordinate issues arising within the project, an issue-tracking log will be used. The issue-tracking log will contain a description of the issue, the author of the issue, the person assigned to resolve the issue, and a target date as to when the issue should be closed. 5.5. Change Management Proposed scope changes will be quantified in terms of impact to project schedule, cost and resource usage. Multiple scenarios will be explored to understand the consequences of accepting or rejecting changes in scope. An escalation procedure will be followed for any major changes to scope. © The Children’s Hospital of Philadelphia Page 8 of 8 Nov. 8, 05 Confidential and Proprietary Project Charter Template v2 20050408
Project Charter Appendix A – Project Communications Plan Communication/ Deliverable Audience Purpose/Content Status Meeting Project working Review current team status; identify Status Meeting Minutes Issues Log Project Plan Project Documentation Management Update Project working team Active participating stakeholders Project working team Reference; project archives Senior Management issues; plan Document current status; identify issues; plan Track project issues outside those captured in minutes or project plan; also address risk and change Define project tasks, milestones and schedule Detail deliverables Executive level project review Medium for Delivery Meeting/ conference call Word doc via email Excel Microsoft Project Word/Excel/Visio Informal presentation Frequency/ Timing Weekly Weekly Weekly Weekly/ As needed As needed 4-6 weeks © The Children’s Hospital of Philadelphia Page 9 of 9 Nov. 8, 05 Confidential and Proprietary Project Charter Template v2 20050408
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Project Charter - The Children's Hospital of Philadelphia - Research ...

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