Sponsor & Exhibitors Packet - Council for Christian Colleges ...

321 Eighth St, NE | Washington, DC 20002 

202.546.8713 | f: 202.546.8913 | www.cccu.org | www.bestsemester.com

Sponsorship Opportunities

About the Council for Christian Colleges & Universities (CCCU) 

The Council for Christian Colleges & Universities (CCCU) is an international association of intentionally Christian colleges and 

universities. Founded in 1976 with 38 members, the Council has grown to 111 members in North America and 70 affiliate 

institutions in 24 countries. The CCCU is a tax-exempt 501(c) (3) nonprofit organization headquartered in the historic Capitol 

Hill district of Washington, D.C. 

About the Forum 

The first CCCU Forum on Christian Higher Education was held in 1998 in Indianapolis, IN. More than 700 presidents, 

administrators, board members and faculty were in attendance. Three years later, Orlando, FL played host to the second Forum, 

which coincided with the 25th anniversary of the Council’s founding. Over 1000 participants heard from speakers such as 

Chuck Colson, Millard Fuller and Leonard Sweet. For the 2006 forum in Dallas, TX, the CCCU celebrated its 30th anniversary. 

The Forum grew to more than 1300 attendees, including a large international delegation from our affiliate institutions. 

We anticipate a record attendance for the 2010 International Forum on Christian Higher Education in Atlanta, GA. This is one 

of the few chances for leaders of Christ-centered higher education to gather as one body and fellowship. Our CCCU member 

and affiliate campuses eagerly await this event. We hope you will join with us as we come to learn about and experience critical 

breakthroughs in our campuses and our hearts. 

part 1: sponsorship opportunity details 

PLATINUM 

$20,000 

(A) Opening Session & Reception: The sponsor of the 

opening session, which includes the grand opening of 

the exhibit hall and a dessert reception. The sponsor is 

welcome to say a few words to the participants at the 

opening session. 

(B) Closing Awards Banquet: The final session and awards 

banquet where we will honor the recipient of the Mark O. 

Hatfield Leadership Award, among others. In honor of 

Council supporter Senator Mark Hatfield, the award is 

presented to those who demonstrate uncommon leadership 

that reflects the values of Christ-centered higher education. 

The sponsor is welcome to say a few words. 

PLATINUM LEVEL BENEFITS 

• 3 complimentary registrations 

• Full-page acknowledgement in program 

• Free Premium booth space 

• Signage displayed during event 

• Free Listing, Logo & Link on Forum Web page 

• Mailing List of all pre-registered guests, upon arrival 

• Special on-site sponsor badge 

• Brief opportunity to speak at event 

• Premium logo placement in conference 

mass email communications 

• VIP Seating at Opening Session or Banquet 

• Invitations to all Forum events 

3 2010 international forum on christian higher education


GOLD 

$15,000 

(A) Luncheon Plenary Session: This session will feature 

one of our special keynote speakers as well as the 

announcement of the recipient of the CCCU Philanthropy 

Award. All Forum participants are invited to attend this 

special event. 

(B) Registration Package: You will have the opportunity 

to present all Forum participants with a special gift 

at registration (approved by CCCU), with your name 

and logo included if you wish. The sponsor’s logo 

and name will be displayed on the nametags that 

all participants receive and are required to wear 

throughout the conference. 

GOLD LEVEL BENEFITS 


• Special acknowledgement in program 

• $500 Discount on Premium Booth Space 

• Sign displayed during event 

• Free Listing, Logo & Link on Forum Web page 

• Mailing List of all pre-registered guests, upon arrival 


(C) Technology/Media Sponsor: The sponsor for technology and media for the Forum 

will be acknowledged on screen at the various Forum plenary sessions, with thanks 

for helping to provide the high-tech media that makes the Forum an exceptional event. 

$13,500 

(D) Coference Program Sponsorship: Each Forum participant will receive the conference program as they 

register. A complimentary, full-page (7.75” W x 10.25” H), back cover acknowledgment is included, 

announcing your company as the sponsor of the program printing. 

$12,000 

(E) Presidents Gold Circle Dinner: This dinner event will take place prior to the opening session. 

The CCCU board, spouses, commission members, volunteer leaders and other 

special guests will be in attendance at this invitation-only event. 

(F) Presidents & Trustees Reception: Only presidents and trustees will attend this event, 

hosted by CCCU President Paul R. Corts. 

SILVER 

$10,000 

(A) Continental Breakfasts: An opportunity for organizations 

to sponsor early morning continental breakfasts. 

(B) Exhibit Hall Sponsor: This opportunity allows you to 

sponsor the entire exhibit hall. Your logo will be placed 

on the custom designed exhibit hall entranceway. A 

special video thank you message will be looped on flat 

screen televisions in the hall. 

SILVER LEVEL BENEFITS 



• $300 Discount on Booth Space 


• Free Listing on Forum Web page 


$8,500 

(C) Advancing Women’s Leadership Event: This event will bring together this ever-growing contingent of CCCU leaders 

on our campuses. You will have the opportunity to meet with them in this special event and an opportunity to 

share a few words. 

continued on page 5>> 

2010 international forum on christian higher education 4


SILVER (continued from page 4) 

(D) International Affiliates Event: This event will give you the opportunity to make one-on-one contact with our leaders 

from our international affiliate campuses in a private setting. You will have the opportunity to address the international 

participants briefly. 

(E) Volunteer Leaders Event: This event honors the over 100 CCCU volunteer leaders that serve on our commissions, 

as senior fellows and other leadership positions throughout the Council. You will have the opportunity to address key 

contacts on our campuses. 

$7,000 

(F) Pocket Schedules: This pocket-sized schedule will be referred to regularly by participants throughout the event. 

The back cover is reserved for the sponsor acknowledgment. 

BRONZE 

$6,500 

BRONZE LEVEL BENEFITS 

(A) Coffee Breaks: Sponsor four coffee breaks, most of 


which will be held in the exhibit hall. 


(B) Exhibit Hall Lunch: All attendees are invited to the exhibit 

• $300 Discount on Booth Space 

hall to have lunch. 


$4,500 

• Free Listing on Forum Web page 

(C) Peer Group Dinners: Pre-Forum peer group conferences • Special on-site sponsor badge 

will be held on the days before the Forum. Chief 

academic officers, senior student development officers 

and chief advancement officers are among the peer groups that will participate in these events. 

(D) Peer Group Events: You can sponsor peer group outings and events 

(E) Bookstore & Information Centers: The bookstore will host numerous book signing events from invited authors. 

This opportunity also allows you to sponsor our information kiosks. 

FRIEND OF THE FORUM 

Friends of the Forum is an opportunity for those who want to aid the Council in its continued efforts to 

service our programs and members. Contributors to this sponsorship level will receive a discounted 

registration and special mention in the conference program. 

Forum Program (Printed) — Advertising Rates 

Advertisement dimensions price 

Program Sponsorship 7.75” W x 10.25” H $13,500 

Full-page 7.75” W x 10.25” H $800 

Half-page vertical 3.6875” W x 10.25” H $500 

Ad Specifications 

• Ad artwork must be 300 dpi at full-size. This is in order to have the highest quality for printing. (Artwork with a resolution of 

72 dpi, 150 dpi or even 240 dpi are not acceptable.) 

• Provided as a press-quality Adobe PDF, Photoshop .psd, Illustrator EPS or in a packaged Adobe Indesign file (including all 

images and fonts used). 


part 2: sponsorship INFORMATION 

DELIVERABLES 

Upon receipt of payment, the following items are needed to complete your order: 

• Brief description of your organization, not to exceed 150 words 

• Company logo in a vector-based EPS format 

This information can be sent via email to jjames@cccu.org or submitted 

on CD to: 321 Eighth Street, NE, Washington, DC 20002, Attn: Julie James. 

EXCLUSIVITY 

The following opportunities are available for exclusive sponsorship: 

Opening Session & Reception 

Closing Awards Banquet 

Registration Package (booth & gift) 

Pocket Schedule 

Limited to 2 sponsors ($5,000 exclusivity fee for sole sponsorship) 

Limited to 2 sponsors ($5,000 exclusivity fee for sole) 

Exclusive Sponsorship (no additional fee) 

Exclusive Sponsorship (no additional fee) 

All other sponsorship opportunities may be sponsored by multiple organizations. 

PAYMENT 

A 100% payment must accompany the sponsorship form. We will not reserve any sponsorship without full payment. Payment 

may be made in the form of check, credit card, wire transfer or money order. For wire transfer information, please contact Julie 

James at (202) 546-8713 or jjames@cccu.org. 

EXHIBIT INFORMATION 

ELIGIBLE EXHIBITS: The Council for Christian Colleges & Universities (hereafter referred to as “CCCU”) reserves the right 

to refuse exhibit space to any applicant for any reason. In addition, CCCU reserves the right to refuse exhibit space to any 

exhibitor if, after the acceptance of the application and contract, information should come to the attention of CCCU which, in 

the reasonable judgment of CCCU, demonstrates that the proposed exhibit would be inconsistent with the principles espoused 

by CCCU or unfavorable to the reputation of CCCU. In the event that CCCU should exercise this right, any deposit and exhibit 

fees paid to CCCU shall be refunded, except that if the denial of exhibit space shall be for the failure or refusal of the Exhibitor 

to comply with the terms set forth elsewhere in the contract, the denial of exhibit space shall be treated as a cancellation by the 

Exhibitor. The exhibitor may not display signs that are not professionally prepared or in the opinion of CCCU detract from the 

appearance of the Forum. Smoking and alcoholic beverages are not permitted on the exhibit floor. 

LIMITATION OF LIABILITY: The exhibitor agrees to make no claim for any reason whatsoever against CCCU, its employees, the 

hotel or the city and/or state wherein Forum is held for loss, theft, damage, destruction of goods, nor for any injury to himself or 

employees while the Forum is in progress, being set up or being taken down. Exhibitor agrees to indemnify and hold harmless 

CCCU and its employees against any and all claims of any person arising out of acts, omissions, or negligence of exhibitor, 

its agents or its employees. Further, neither CCCU, its employees, officers, volunteer, nor directors shall be liable for failure 

of the scheduled exhibition to be held due to fire, water damage, public emergency, strikes, other labor disputes, boycotts, 

cancellation of facility contracts, or acts of God beyond the power or control of CCCU to prevent. Each exhibitor acknowledges 

that it is the sole responsibility of each exhibitor to obtain the necessary insurance. 

ASSIGNMENT OF SPACE: Exhibit space will be assigned in the order in which applications and checks are received. Exhibit 

space will not be assigned until full payment is received. CCCU reserves the right to alter the official floor plan, and/or reassign 

any exhibitor’s space as deemed necessary. 

continued on page 7>> 


part 2: sponsorship INFORMATION 

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230 

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109 111 113 115 119 121 123 125 127 

100 102 104 106 

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122 124 126 

CANCELLATION OR WITHDRAWAL: No refund will be made if the exhibitor cancels the contracted space on or after 

September 30, 2009, or if the exhibitor fails to occupy it. If written or faxed notification is received by CCCU before September 

30, 2009, a 25% cancellation fee will be deducted from the refund amount. 

PAYMENT: 100% payment must accompany the exhibit reservation form. We will not reserve any space without full payment. 

Failure to pay the entire booth rental, entitles CCCU to reject the exhibit reservation form. No exhibitor or his/her display 

materials will be allowed into the exhibit hall until he/she has made full payment to CCCU. Payment may be made in the form of 

check, credit card, wire transfer or money order. 

PRIZE DRAWINGS & GIVEAWAYS: Exhibitors planning to hold drawings or raffles must submit, in writing, to CCCU, a complete 

description of the items to be raffled, the methods by which winners will be selected, and the manner in which the winners will 

be announced. Such drawings will not be permitted if they conflict in any way with the Forum, exhibit program or local laws. 

LIMITATION ON PROMOTION AND DEMONSTRATIONS: During the Forum and exhibition, all demonstrations, promotional 

activities, and distribution of materials must be confined within the limits of the exhibit booth(s) in the exhibit hall. The playing of 

loud music, videos, films or the like, or any other loud or distracting activity that could be objectionable to neighboring exhibitors 

is prohibited. Exhibitor warrants that all copyrighted material to be performed or played has been duly authorized or licensed 

by the copyright owners or their representatives and agrees to indemnify and hold CCCU harmless from any and all claims, 

expenses, including legal fees, which might arise from questions of use of any such material described above. 

DECORATOR RULES AND REGULATIONS: Exhibitor agrees to conform to all rules and regulations of the Forum’s official 

decorator as detailed in the official service kit provided by that company. CCCU is not responsible for decorator and/or hotel 

personnel, nor can CCCU guarantee that the services and/or utilities promised by the decorator and/or hotel shall be available 

during the exhibition. 

SECURITY: While CCCU seeks to arrange for security personnel to maintain a watch before and after the exhibition, neither 

CCCU nor the security company personnel shall be liable for any damage or theft to the exhibitor’s display or property. 


Part 3: Sponsorship & Exhibition registration 

Contact Information 

Organization 

Contact 

Address 

City State zIP 

Phone/Ext 

Fax 

Email 

Website 

Level of Sponsorship 

Platinum 

$20,000 

q Opening Session & Reception 

q Closing Banquet 

Gold 

$15,000 

q Luncheon Plenary Session 

q Registration Package 

q Technology/Media 

$13,500 

q Conference Programs 

$12,000 

q Presidents Gold Circle Dinner 

q Presidents & Trustees Reception 

Silver 

$10,000 

q Continental Breakfasts 

q Exhibit Hall Sponsor 

$8,500 

q Advancing Women’s Leadership Event 

q International Affiliates Event 

q Volunteer Leaders Event 

$7,000 

q Pocket Schedules 

Bronze 

$6,500 

q Coffee Breaks 

q Exhibit Hall Lunch 

$4,500 

q Peer Group Dinners 

q Peer Group Events 

q Bookstore & Information Centers 

Program Advertisement 

q Program Sponsorship — $13,500 

q Full-page — $800 

q Half-page vertical — $500 

Friend of the Forum 

$1,500 

q Friend of the Forum 

Speaking Sponsorship 

$7,500 

q Speaking Sponsorship 

Share your knowledge and expertise with our group of 

Christ-centered higher education leaders, administrators and faculty. 

Speaking sponsors are required to submit a proposal. All proposals 

will be reviewed by the selection committee for approval 

before any opportunities are awarded. 

Form continued on back of this page >> 


Part 3: Sponsorship & Exhibition registration 

Exhibit Selection 

Exhibitor Fee includes: three full days of exhibition, one 10’x10’ exhibitor space, one 6’ table, 2 chairs, table skirts, initial 

clean-up, and overnight security. Additional tables are available at $50 each (N/A to Sponsors). Please select an exhibit space 

by listing the space #, providing a primary and secondary choice per registered space, and the # of additional tables needed for 

the space (up to three per registered space). Spaces will be assigned on a first come, first served basis. Space reservation is for 

exhibition on February 23-26, 2010. 

Premium booth reservations are $1,450 per booth 

Standard booth reservations are $1,200 per booth 

I am reserving ____ total booth spaces @ $ ____ per booth = _______________ 

I require ___ additional tables @ $ 50.00 per booth = _______________ 

Sub Total = _______________ 

Discount = _______________ 

Total = _______________ 

I am request the following booth number(s): 

1st Choice 2nd Choice 3rd Choice 

_________ __________ _________ 

_________ __________ _________ 

Payment 

Payment Method (check one): q Check q Visa q Mastercard q Discover q American Express 

Make checks payable to Council for Christian Colleges & Universities. Mail to 321 Eighth Street, NE Washington, DC 20002 Attn: Julie James. 

Name on Card 

Card Number 

Billing Address City STATE zIP 

Signature 

SIGNED 

DATE 

q 

I have read and understand the sponsorship and exhibition rules as they have been outlined 

by the Council for Christian Colleges & Universities. 


audio visual services order form 

Audio Visual Services available through: 

6550 McDonough Drive 

Norcross, GA 30093 

800.967.2419 | fax: 770.451.7925 

QTY VIDEO EQUIPMENT SHOW rate total 

VHS with Auto Repeat 100.00 

DVD Player (Standard) 150.00 

BetaCam SP Player/Recorder 600.00 

20” TV / VCR Combo Unit 150.00 

27” TV / VCR Combo Unit 250.00 

27” Television 150.00 

32” Television 195.00 

54” Roll Cart Stand with Drape 60.00 

QTY LCD & PLASMA MONITORS SHOW rate total 

15” Flat Screen LCD Monitors (1280 x 1024) 175.00 



37” Plasma Display (1024 x 768, 16:9 Ratio) 1025.00 

42” Plasma Display (1024 x 768, 16:9 Ratio) 995.00x 



Plasma Stereo Speakers 100.00 

Plasma Floor Stands (Cobra or Dual Post) 175.00 

Plasma Wall Mounts (additional charges may apply for mounting) 

Included 

QTY OFFICE EQUIPMENT SHOW rate total 

HP 4240 Laser Jet Printer 195.00 

HP 3600 Color Laser Jet Printer 675.00 

Print Server (Ethernet) 65.00 

Plain Paper Fax Machine 75.00 

Desktop Copier 350.00 

QTY PROJECTION EQUIPMENT SHOW rate total 

XGA LCD Projector (1024 x 768, 2700 Lumen) 800.00 

SXGA LCD Projector (1024 x 768, 3500 Lumen) 1000.00 

SXGA LCD Projector (1024 x 768, 5000 Lumen) 2000.00 

42” Projector Cart w/drape 60.00 

6’ - 8’ Tripod Screen 90.00 

*Larger screen sizes also available 

Call for Price 

QTY AUDIO EQUIPMENT SHOW rate total 

Shure UHF Wireless Microphone Kit (100 CH / Programmable) 275.00 

Headset Microphone 60.00 

Powered Speaker with Floor Stand (150 watts) 150.00 

JBL Sound System: 2-Speakers w/ floor stands & mixer(300 watts) 350.00 

*Custom sound systems available (EAW, JBL, Mackie, etc.) 

Call For Price 

Multi-Media Computer Speakers 45.00 

CD Player 60.00 

Fax both pages of the AV order to Tech Rentals Inc. at 770.451.7925 

Equipment Total 

____________ 

Make all AV payments directly to Tech Rentals Inc. 

Booth#______ 

Delivery/Labor 

10%, min. $75 ____________ 

8% Sales Tax ____________ 

Other Fees 

Grand Total 

____________ 

____________ 


audio visual services order form 

CCCU International Forum 

on Christian Higher Education 

FEBRUARY 23-26, 2010 | Hyatt Regency Atlanta 

ON-SITE contact 

BOOTH # 

CELL PHONE 

ROOM 

Company DELIVERY DATE DELIVERY TIME 

contact PICK-UP DATE PICK-UP TIME 

adress 

city STATE ZIP 

Phone 

FAX 

AMEX/Visa/mastercard # 

cw # 

EXP. DATE 

cardholder name 

SIGNATURE 

Pricing 

Rental prices are for the duration of the show. 

Late/On-site order fee is 15%. 

Delivery: 

An authorized representative must be present at the time of delivery. 

Equipment will be delivered to and picked up from your booth. 

Set ups requiring more than 1 person or taking more than 1 hour will be assessed an additional labor charge. 

Equipment 

For equipment not listed, please contact us for a complete list of inventory. 

Guarantee 

Equipment is guaranteed to be operational upon delivery to your booth. 

It is assumed that the renter has an understanding of the operation of equipment. 

Equipment problems must be reported immediately to our service desk. 

TR will not be responsible for problems reported after termination of rental. 

Any loss or damage of said equipment will be paid for by the renter. 

Cancellation 

Equipment rental cancellation must be submitted 5 days prior to show or will be charged 50% of rental fee. 

On-site cancellations will be charged 100% of rental fee. 

Payment 

All exhibit orders must be reserved with a major credit card with payment in full due at the time the order is placed. 

A written confirmation will be sent to you once your order has been processed. 


Hotel and surrounding area 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hyatt Regency Atlanta 

The Hyatt Regency Atlanta is one of the city’s major convention hotels. Nestled 

between the inspiring high-rises, the Hyatt was designed by prominent Atlanta 

architect John Portman in the late 60’s and has become an impressive fixture 

in the Peachtree skyscape. The hotel boasts an innovative 23-story flagship 

atrium lobby, 3 onsite restaurants and a business center. A mere 15 minutes 

from Hartsfield-Jackson airport, the Hyatt is conveniently located at the 

epicenter of downtown Atlanta’s most visited landmarks and attractions, 

all within walking distance or easily accessible by MARTA public rail service. 

www.cccu.org/forum2010

Sponsor & Exhibitors Packet - Council for Christian Colleges ...

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