2012 AGM Minutes - Community Transport Association
2012 AGM Minutes - Community Transport Association
2012 AGM Minutes - Community Transport Association
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<strong>Minutes</strong> of the CTA UK ANNUAL GENERAL MEETING<br />
held on FRIDAY 2 ND NOVEMBER <strong>2012</strong> at 9.30am<br />
in The Auditorium, RBS, 280 Bishopsgate, London<br />
-------------------------------------------------------------------------------------------------------------<br />
Present:<br />
Name<br />
Philip Mitchell<br />
Debbie Blowers<br />
Nikki Wakeford<br />
Neil Widdowfield<br />
Diane Staines<br />
Doug Stewart<br />
Sammy Betson<br />
Ian Mottershead<br />
Ed Bassford<br />
Paul Beecham<br />
John Griffiths<br />
Robert Machhi<br />
Anna Whitty<br />
Geoff Warren<br />
Peter Hardy<br />
Alan Bently<br />
John Phillips<br />
Christian Evans<br />
Tracy Jessop<br />
Louise Cornell<br />
David Graham<br />
Dr Katherine Luddecke<br />
Elspeth Mallowan<br />
Bob Beaumont<br />
Yvonne Chappell<br />
David Wood<br />
Mike Skinner<br />
Bryan Summerfield<br />
Kathleen Summerfield<br />
Julie Furnival<br />
Chris Stanley<br />
Sandie Abberley<br />
Brian Smith<br />
Stephen Hickey<br />
Organisation<br />
Beccles and Bungay Area <strong>Community</strong><br />
<strong>Transport</strong> Ltd - BACT<br />
Beccles and Bungay Area <strong>Community</strong><br />
<strong>Transport</strong> Ltd - BACT<br />
Bexley Accessible <strong>Transport</strong> NATS<br />
Bluebird Vehicles Ltd<br />
Centre 81 and NCTA<br />
Coastal Accessible <strong>Transport</strong><br />
Coastal Accessible <strong>Transport</strong> and CTA<br />
Trustee<br />
<strong>Community</strong> <strong>Transport</strong><br />
<strong>Community</strong> <strong>Transport</strong> (Brighton, Hove and<br />
Area) Ltd<br />
Cotswold CVS<br />
Crawley <strong>Community</strong> <strong>Transport</strong><br />
Croydon Accessible <strong>Transport</strong><br />
ECT<br />
ECT<br />
JMP Consultants<br />
Gloucestershire County Council<br />
Go Start<br />
Merton <strong>Community</strong> <strong>Transport</strong><br />
Norfolk County Council TTS<br />
Norfolk County Council<br />
North Wealden <strong>Community</strong> <strong>Transport</strong><br />
Partnership Ltd<br />
Oxfordshire County Council<br />
Rural <strong>Community</strong> Action Nottingham<br />
Suffolk <strong>Community</strong> <strong>Transport</strong><br />
Suffolk <strong>Community</strong> <strong>Transport</strong><br />
Suffolk <strong>Community</strong> <strong>Transport</strong><br />
Sutton <strong>Community</strong> <strong>Transport</strong><br />
Syston and District Volunteer Centre<br />
Syston and District Volunteer Centre<br />
Thera Trust<br />
<strong>Transport</strong> 21/Gloucestershire Minibus<br />
Scheme<br />
Wheels to Work Derbyshire<br />
Volunteer Cornwall and CTA Trustee<br />
CTA Trustee<br />
Page 1 of 6
Gordon Lewis<br />
CTA Trustee<br />
Alistair Howie<br />
CTA Trustee<br />
Merton <strong>Community</strong> <strong>Transport</strong> and CTA<br />
Fitzroy Dawson<br />
Trustee<br />
Gareth Blackett<br />
Third Sector Services and CTA Trustee<br />
Peter Maggs<br />
wmsnt and CTA Trustee<br />
29 proxy voting forms were received prior to the meeting<br />
In attendance:<br />
Name<br />
Keith Halstead (Chief Executive)<br />
Ewan Jones (Deputy Chief Executive &<br />
Director of Operations)<br />
Katherine Moulder (Director of Finance)<br />
Nicky Stevenson (Coordinator)<br />
Tomi Jones (Director for Wales)<br />
Kellie Armstrong (Director for Northern<br />
Ireland)<br />
John MacDonald (Director for Scotland)<br />
Barry Connor<br />
Mark Saunders<br />
Joella Whelan<br />
John Bright<br />
Shannon McCartney<br />
Sue Thomas<br />
CTA UK<br />
CTA UK<br />
Organisation<br />
CTA UK<br />
Norfolk <strong>Community</strong> <strong>Transport</strong> <strong>Association</strong><br />
CTA UK<br />
CTA UK<br />
CTA UK<br />
CTA UK<br />
Royal Bank of Scotland – Non Member<br />
Royal Bank of Scotland – Non Member<br />
Royal Bank of Scotland – Non Member<br />
Royal Bank of Scotland – Non Member<br />
CTA Governance Committee External<br />
Member<br />
1 WELCOME & INTRODUCTION<br />
The Chair of CTA UK, Stephen Hickey, welcomed everyone to the <strong>2012</strong> Annual<br />
General Meeting.<br />
2 APOLOGIES FOR ABSENCE<br />
Ian Lucraft (Pitsmoor and Shiregreen <strong>Community</strong> <strong>Transport</strong> and CTA Trustee)<br />
Tina McMillan (Lagan Valley Rural <strong>Transport</strong> and CTA Trustee)<br />
Michael Gibson (The John Lyon School)<br />
Wendy Field (Slough CT)<br />
Richard Healy (Barnet CT)<br />
Dee Jackson (West Norfolk CT)<br />
3 MINUTES OF THE LAST MEETING (01.12.2011)<br />
Ordinary Resolution 1: To approve the minutes of the Annual General Meeting held<br />
on 1 December 2011.<br />
Proposed by: Peter Maggs of wmsnt<br />
Seconded by: Yvonne Chappell of Brentwood CT<br />
Page 2 of 6
A vote was taken and the <strong>Minutes</strong> were agreed unanimously as a true record of the<br />
meeting. There were no matters arising.<br />
4 REVIEW OF 2011/12 BY THE CHIEF EXECUTIVE<br />
The Chief Executive of the CTA, Keith Halstead (KPH) provided a review of the<br />
<strong>Association</strong>’s activities during 2011/12, under the strategic directions contained in<br />
the CTA’s Strategic Plan: Support and work with our members; Provide a national<br />
voice; Connect locally; Promote high standards; and Ensure an effective UK-wide<br />
<strong>Association</strong>.<br />
Specific achievements under each of these five strategic directions were:<br />
Support and work with our members<br />
During 2011/12 the CTA: Reviewed our communications with members; Developed<br />
a new three-year contract with Hampshire County Council for the MiDAS scheme;<br />
supported and promoted the ABI Insurance website for volunteer drivers; developed<br />
a new Volunteering Strategy in Northern Ireland; and secured funding from the<br />
Department for <strong>Transport</strong> (DfT) for CT On-line.<br />
Provide a national voice<br />
During 2011/12 the CTA: Contributed to new DfT guidance to local authorities on<br />
community transport in England; launched State of the Sector for Scotland Report in<br />
the Scottish Parliament; presented to the Regional Development Committee in<br />
Northern Ireland; and established a Cross-Party Group on CT in Wales.<br />
Connect locally<br />
During 2011/12 the CTA: Provided events across the UK attended by 750 delegates;<br />
delivered 20 consultancy projects; managed the Northern Ireland Road Safety Grant<br />
programme; engaged with 76 local authorities in England; developed 4 pilot projects<br />
for deep rural localities in Wales; and supported Section 22 provision across<br />
England, Scotland and Wales.<br />
Promote high standards<br />
During 2011/12 the CTA: Achieved Charity Commission and VOSA endorsement of<br />
the CTA Quality Mark; engaged with traffic commissioners and VOSA; supported<br />
members through our work with local authorities in England; and supported nonemergency<br />
patient transport projects in Wales.<br />
Ensure an effective UK-wide <strong>Association</strong><br />
During 2011/12 the CTA: Elected 4 new trustees to the Board; invested in<br />
communications/IT; developed a new Governance Handbook; and implemented<br />
improved financial reporting systems.<br />
Page 3 of 6
The Chair invited members to ask questions.<br />
Neil Widdowfield of Bluebird Vehicles asked what the CTA can do to reinforce their<br />
link to Bluebird and other corporate partners, as these links have weakened since<br />
the Annual Event ceased in March 2011. KPH provided brief details on the new<br />
Corporate Supporter Scheme that has been recently launched which aims to reestablish<br />
and develop these links with manufacturers and suppliers. KPH stressed<br />
the desire to work together strategically and that the CTA would like to look wider<br />
than simply advertising, for example the new CT Online system will create<br />
opportunities for working closer with corporate partners.<br />
Ed Bassford from <strong>Community</strong> <strong>Transport</strong> Brighton, Hove and Area Ltd stressed the<br />
importance of keeping the wow-factor that the Annual Event created, and that the<br />
event ensured that <strong>Community</strong> <strong>Transport</strong> Organisations (CTOs) remained<br />
aspirational regarding their vehicles and equipment. He also said that the event<br />
shouldn’t be judged on its financial impact although he didn’t advocate doing<br />
anything financially reckless. The point was noted by the Chair and Chief Executive.<br />
Bob Beaumont from Suffolk CT also stressed the importance of the need for a<br />
national event both for meeting the trade and also networking.<br />
David Woods from Suffolk CT said that through the CTA’s role as the national voice<br />
to government it was clear that the CTA has strong links to the Department for<br />
<strong>Transport</strong>, however CTOs have services that are very relevant to other government<br />
departments. David asked what the CTA is doing to engage with the other<br />
departments to raise the profile of community transport and the contribution CTOs<br />
are making to society. KPH explained the strong links that are in place with a<br />
number of other government departments. Through the <strong>Transport</strong> Minister, the CTA<br />
have raised the issue of Non-Emergency Patient <strong>Transport</strong> with the Health Minister<br />
on two separate occasions. Both times the CTA have been informed that this is a<br />
local issue and have been advised to find a supportive Primary Care Trust or Clinical<br />
Commissioning Group to highlight best practice and work from there. Strong<br />
relationships are also in place with Defra, the Cabinet Office (evidenced by the<br />
Minister for Civil Society’s involvement in the England Policy Conference today) and<br />
the Department for Communities and Local Government, with whom the CTA will be<br />
doing more work in the coming months.<br />
Elspeth Mallowan from Rural <strong>Community</strong> Action Nottingham asked what the CTA is<br />
doing about the EU State Aid issue. KPH responded that the CTA is engaged in an<br />
on-going discussion with the Department for <strong>Transport</strong> on this important issue. KPH<br />
suggested that this would be a good question to ask John Dowie, from the<br />
Department for <strong>Transport</strong>, who would be speaking at the England Policy<br />
Conference. KPH said that the Department for <strong>Transport</strong> are very supportive of<br />
community transport and that they are currently awaiting a response from the<br />
European Commission about the complaint that had been made by a commercial<br />
operator. While taking the issue very seriously, the CTA have chosen against a high<br />
media profile as this would only inflame the situation in the trade press. Elspeth said<br />
that the CTA’s position has not been communicated and that this is causing anxiety<br />
within the sector. KPH explained that the CTA’s position was stated in the current<br />
edition of CTA Journal (which all members receive) but acknowledged the CTA<br />
would review its communications. KPH stated that the issue has been raised with<br />
the Cabinet Office in a briefing for Nick Hurd MP who is a speaker at the England<br />
Policy Conference.<br />
Page 4 of 6
Chris Stanley from Gloucestershire Minibus Scheme asked if the <strong>AGM</strong> could be held<br />
outside of London and not so early in the day so that supportive members could<br />
attend. The Chair responded that the Board of Trustees are reviewing various<br />
options for the <strong>AGM</strong> included making better use of the internet and moving it to<br />
locations other than London.<br />
5 TO RECEIVE THE TRUSTEES’ REPORT AND FINANCIAL STATEMENTS<br />
FOR 2011/12<br />
The Treasurer of the CTA, Gordon Lewis (GL) introduced the Trustees’ Report and<br />
Financial Statements for 2011/12.<br />
GL confirmed that we finished the year with £66k surplus, a good cash balance and<br />
reserves on target within the reserves policy set by the Board of Trustees.<br />
GL confirmed that the Board of Trustees has decided to amend the designated<br />
reserve for ICT to £35k in the 2011/12 accounts. This fund will support the<br />
development of our internal database and website.<br />
Looking ahead to <strong>2012</strong>/13, it is anticipated that we will end the year in a deficit<br />
position but remain in a healthy overall position when the cash reserves are<br />
included.<br />
GL informed members that the Board of Trustees has reviewed the reserves policy<br />
and increased the target level of reserves to allow for the additional risk that the<br />
<strong>Association</strong> is now facing.<br />
Dr Katherine Luddecke of Oxfordshire County Council asked what the size of the<br />
forecast deficit is and whether this is of concern. The CTA’s Director of Finance,<br />
Katherine Moulder (KM) responded that it is forecast at £20k, however it was<br />
important to note that this was due to the fact that restricted income had been<br />
reported in 2011/12 and the associated expenditure would be incurred in <strong>2012</strong>/13,<br />
therefore creating an in year deficit. KM stressed the importance of reviewing the<br />
health of the organisation by the cash reserves position which will remain healthy.<br />
6 APPOINTMENT OF AUDITORS<br />
Ordinary Resolution 2: to approve the appointment of Mitchell Charlesworth as<br />
auditors until the conclusion of the next Annual General Meeting and to authorise<br />
the Board of Trustees to determine their remuneration.<br />
Alistair Howie (Trustee) proposed the appointment of Mitchell Charlesworth as<br />
CTA’s auditors for <strong>2012</strong>/13. Sammy Betson of CATS seconded the proposal. A vote<br />
was taken and the resolution was agreed unanimously by the meeting.<br />
7 CTA BOARD OF TRUSTEES<br />
a) Up-date on the Board of Trustees<br />
The Chair, Stephen Hickey, gave members an update on changes to the Board of<br />
Trustees:<br />
Page 5 of 6
Yvonne Chappell, Vice Chair, stood down from the Board today after serving two<br />
three years terms as a trustee. Yvonne was thanked by the Board and those<br />
members present for her significant contribution to the CTA.<br />
Peter Maggs has been appointed by the Board as Vice Chair of the CTA.<br />
Alistair Howie has been co-opted by the Board for a second three year-term as a<br />
trustee.<br />
Tracy Jessop has been invited by the Board to fill a casual vacancy as a trustee until<br />
the <strong>AGM</strong> in 2013. Tracy is Assistant Director, Travel & <strong>Transport</strong> Services at Norfolk<br />
County Council and is currently Chair of ATCO (<strong>Association</strong> of <strong>Transport</strong> Coordinating<br />
Officers).<br />
There will be two vacancies for elected trustees in 2013 when Fitzroy Dawson<br />
stands down after serving two three year terms as a trustee. Members were<br />
encouraged to consider becoming a trustee and further recruitment information will<br />
be made available to members in May 2013.<br />
b) Board of Trustees <strong>2012</strong>/13<br />
The CTA Board of Trustees for <strong>2012</strong>/13 was confirmed as:<br />
Dr Stephen Hickey (Chair)<br />
Peter Maggs CBE (Vice Chair)<br />
Gordon Lewis (Treasurer)<br />
Sammy Betson<br />
Gareth Blackett<br />
Fitzroy Dawson<br />
Alistair Howie<br />
Tracy Jessop<br />
Ian Lucraft<br />
Tina McMillan<br />
Brian Smith<br />
8 ANY OTHER BUSINESS<br />
There was no other business.<br />
The meeting closed at 10.25am.<br />
22 nd November <strong>2012</strong><br />
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