INTERNATIONAL STUDENT HANDBOOK - Macalester College

It also creates the opportunity for students and departments to meet their needs for the
academic year in a competitive manner by becoming directly involved in the placement
process.
Even those students who wish to remain in their present positions must re-apply and be
re-hired online each year. If students are planning to be off campus during the spring, because
the job search is web-based, students are able to apply and be hired for jobs for the
next academic year in exactly the same manner as those students who are on campus.
Students who do not have a student employment award as a part of their financial aid
package may request a Student Employment Authorization form in the beginning of the
school year in order to begin their search. (see section for non-aid students)
Changing Jobs
On occasion, a student employee and his/her supervisor mutually agree to terminate the
employment relationship. This may be referred to as a no-fault release. These releases are
also referred to as full releases. The most common reasons are scheduling conflicts or obtainment
of off-campus employment.
These should be readily apparent before or early in the semester and releases should be
handled quickly so those positions can become available for students without job assignments.
Because students' work assignments/placements are for the entire academic year,
these releases are not expected to occur after the first two weeks of the semester.
The no-fault policy is as follows:
� Releases must be mutually agreed upon by the employee and the supervisor and
the release form must be signed by both parties.
� Students who wish to formally apply for another posted work study job must inform
their supervisor of their intent to apply.
� It must be understood that the supervisor is not required to release a student, and
in many cases is not able to release the student.
� A supervisor may require a student to find a replacement prior to signing a release.
� Signed release forms are to be forwarded to the Student Employment Office.
A partial release may be approved under certain circumstances. A partial release would
allow a student to work in two departments simultaneously. Both partial and full releases
require the signature of both supervisors and the student on the Release Form.
Pay Rates
Macalester College uses a job classification process is to ensure that all student employees
are being paid equally while working in similar positions. To ensure equality, all positions
have a written job description available online. When a new position is created, Student
Employment determines the tier level and pay rates in accordance with comparable positions
in other departments and tier guidelines. For more information on Pay Rates and
Classifications go to Payroll FAQ.
Students are paid monthly according to the 2012-2013 Bi-Weekly Payroll Schedule. First
year students generally work 11 hours to reach their maximum student employment
award.
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