Supporting Documentation - Napa County Fairground

Item 3-abe less than $450. Director Edds moved, Director Schlegel seconded and motion carried toapprove CEO Moore’s travel to the WFA Feature Fair Tour at the Calgary Stampede, July 9through 12, 2012.f. Fair Owned Concession Stands: Director Edds reported on the Executive Committee meetingheld on Wednesday, May 9, 2012 with representatives of the Calistoga Wildcat AthleticBoosters. The Boosters are requesting a long-term commitment from the Association that theBoosters will operate the fair-owned concession stands exclusively for all Association events andinterim events requesting the use of the stands. The Executive Committee recommends grantingthe exclusive use of the stands to the Boosters through the end of our current contract with thecounty, but to issue contracts on an event-by-event basis. Boosters will also be required to meetthe same requirements as other concessionaires including cash registers. The committee willmeet with Booster representatives again in late summer or early fall to start negotiations of along-term agreement. Director Edds moved, Director Keag seconded and motion carried toaccept the committee’s recommendations.7. NEW BUSINESSa. Helm and Sons Amusement: Director Keag moved, Director Holston seconded and motioncarried to accept Helm and Sons request to subcontract the carnival for 2012.b. Parade Grand Marshall: Director Holston moved, Director Schlegel seconded and motioncarried to authorize the Parade Chairperson Keag and CEO Moore to select the Grand Marshall.c. WFA: Director Edds moved, Director Holston seconded and motion carried to send a letter ofsupport for Senate Bill 1545.d. Frances & Ed Svendsen: Director Edds moved, Director Holston seconded to offer an extensionon their RV deposit for as long as they need until they can reschedule their trip to Calistoga.e. 2012 Fair: CEO Moore reported that Lincoln Avenue is schedule for road improvements thissummer and that she is working with representatives from the City of Calistoga and Cal Trans tocoordinate the schedule of improvements with the 4 th of July parade. CEO Moore also reportedthat Rick Collins recently notified her that he is no longer able to assist with the CalistogaClassic bull riding event and recommended she contact a professional organization. Earlyresearch indicates that this is a costly alternative that may result in cancelling of the event. CEOMoore also reported that we received the agreement from Susan G. Komen Foundation for theBraDazzle contest where 75% of the entry fees will be donated to breast cancer research. Staff isalso working to create several other special contests including daily baking and salsacompetitions. CEO Moore also asked that the board consider volunteering during the fair toassist with check-in and transporting of our volunteers to their assigned locations.f. PNC Settlement: Director Keag moved, Director Edds seconded and motion carried to approvethe Settlement Agreement and Mutual General Release with CFFA as well as the SettlementAgreement and Mutual Release with PNC for the solar panel project. Loan payments will nowbe made directly to PNC.8. LONG RANGE PLANa. County Contract Renewal: Nothing to report.b. Business Plan Development: With other pressing issues at hand, the committee had not had timeto meet to discuss the plan for presentation.c. Board & Management Relations: Nothing to report.9. MATTERS OF INFORMATIONa. CEO REPORT:Page 2 of 3