Travel Expense Policy Effective Date - Columbia University ...

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� Mini-bar alcoholic refreshments � Movies � “No show” charges for hotel or car service � Personal entertainment � Pet care � Recreational expenses � Saunas, massages, spa visits � Shoe shines � Souvenirs or personal gifts � Snacks If a business reason exists for any of these purchases, a policy exception (link) must be requested. 00138962.1 28
PROCEDURES Please see the Purchasing web site for reimbursement procedures: http://finance.columbia.edu/procurement/purchasing. C. Adjustments to <strong>Policy</strong> In certain limited circumstances, there may be a recurring business situation that may result in the adjustment of current policy for a specific department or individual. To request an adjustment to the current policy, complete the following steps: 1. Complete the Request for Exception or Adjustment a. Include a description of the amount, date and nature of the reimbursement request b. Provide the reason why an adjustment is being sought. Include detailed information describing the circumstances that warrant an adjustment 2. Forward the request to your Dean, Associate Dean, Vice President or Senior Financial Officer for approval 3. The Director of Accounts Payable will review the request and in consultation with the Dean, Associate Dean, Vice President or Senior Financial Officer determine if the adjustment to policy will be granted. 00138962.1 29
Page 1 and 2: Travel Expense Policy 00138962.1 Ef
Page 3 and 4: POLICY TEXT Many members of the Uni
Page 5 and 6: V.P.s must have their reports signe
Page 7 and 8: Key Compliance Matters The IRS and
Page 9 and 10: preferential rates negotiated by th
Page 11 and 12: Rail/Bus Travel Rail or Bus tickets
Page 13 and 14: Personal Vehicle Mileage Rate for T
Page 15 and 16: exceed $100. However, the traveler
Page 17 and 18: In order to save money, some travel
Page 19 and 20: include fundraising, recruitment, a
Page 21 and 22: airfare, hotel, and meals incurred
Page 23 and 24: Upon termination of employment, all
Page 25 and 26: CONTACTS: Accounts Payable Service
Page 27: 3. Expectations of a 501(c)3 organi

Travel Expense Policy Effective Date - Columbia University ...

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