Topical Program Guide - Unitarian Universalist Association of ...

Rules of ProcedureAgendaRule 1. Order of BusinessConsideration of and action upon items must proceedin the order set forth in the Final Agenda unless duringthe meeting that order is changed by majority vote.Rule 2. Means of VotingSo long as a quorum is present, action on any question,unless the Bylaws otherwise provide, will be decided inthe first instance by an uncounted show of hands/votingcards. If the Moderator wishes a counted vote or if adelegate requests it and the Moderator determines thatat least 25% of the delegates present join in the request,the vote must be counted. Except for CongregationalStudy/Action Issues (Rule 11) and selection of AIWS forinclusion on the final agenda, no vote will be taken bywritten ballot unless the delegates order a written ballotby a two-thirds vote. Provided a quorum is present ateach Plenary Session, all matters submitted to a voteof the delegates will be determined by the number ofvotes cast by delegates present and voting on the matter.The required proportion of votes cast by delegates toapprove any action or resolution will be as set forth inthe Bylaws or Rules or these Rules of Procedure.Rule 3. MinutesThe Board of Trustees will approve the minutes of theGeneral Assembly Plenary Sessions, which will beprepared by the Recording Secretary in consultationwith Legal Counsel.Rule 4. Presentation of ItemsThe provisions of Rule 5 notwithstanding, the Board ofTrustees and/or the Commission on Social Witness will,at their discretion, move the item as printed on the FinalAgenda or move an amended version of the item.Rule 5. AmendmentsExcept for clarifying amendments, amendments to themain motion and motions to refer, table or to call thequestion will not be in order until there has been at leastfifteen minutes of debate, if that much is needed, on themerits of the main question as moved. Amendmentsto a business resolution, a bylaw, a rule, or a proposedamendment must be submitted for consideration at theappropriate Mini-Assembly in order to be offered in theplenary session. No amendment or other change to anymotion under consideration will be entertained unlessit is submitted in writing on forms prescribed by theModerator, who may, however, waive this requirement.Rule 6. Time LimitsThe following time limits are imposed on allbusiness transacted by the Assembly except asotherwise provided in these Rules for Actions ofImmediate Witness, Congregational Study/ActionIssues, and UUA Statement of Conscience. If, however,there is no objection from the floor, the Moderatormay grant minor extensions of time. Any time limitsimposed by this rule may be extended by a two-thirdsvote.a) No person may speak on any motion for more thantwo minutes, and not more than once, so long asthere are others who have not spoken who desire thefloor, except that persons having special informationmay, with the permission of the Moderator, reply toquestions.b) Thirty minutes is allowed for discussion of anyproposed bylaw or rule amendment, resolution,or action on a report that is on or admitted to theFinal Agenda. Whenever possible, the discussiontime will be equally divided between proponentsand opponents through equitable recognition ofspeakers at microphones designated Pro and Conand off-site delegates.c) A motion to call the previous question on the mainmotion shall not be in order if there are potentialspeakers at both Pro and Con microphones or inthe off-site queue and the original or extended timefor discussion has not expired. A motion to call theprevious question on a motion to amend the mainmotion is in order after 10 minutes of discussionconcerning the amendment.Rule 7. Microphonesa) Pro and Con Microphones. Usage of themicrophones designated “Pro” or “Con” and off-site“Pro” and “Con” queues is limited to statements insupport of or in opposition to motions.b) Amendment Microphone. Usage of the microphoneor off-site queue designated “Amendment” is limitedto presenters of motions and members of the Boardof Trustees who may use the microphone only for:1) making an amendment to a main motion oranother amendment, provided the motion isotherwise in order;78 2013 General Assembly