prospectus

2.7. Students who feel sick while at the College or need to leave for an exceptional reasonmust inform the Principal’s office before going home. They are required to fill ExemptionForm A and present it together with a medical certificate, when applicable, to the StudentServices Office, Room 103, within three (3) working days.2.8. The total number of days covered by medical certificates and exemptions must notexceed 15 College days during one academic year. During Christmas and Easterrecesses, the Students’ Services Office remains open to receive medical certificates andexemption forms.2.9. Students are to fill in Exemption Form B when requesting to be exempted from attendingthe College due to examinations, interviews or other important appointments. The formshould reach the Student Services Office, Room 103, prior to when the exemptionis required. Students have to take full responsibility for all work covered during therequested period. Exemptions cannot be considered as a form of ‘vacation leaveentitlement’.2.10. When participating in activities officially organised by the College, and for which studentsmay be exempted from attending sessions to participate, it is their responsibility to ensurethat the coordinator of the activity has included their name on the exemption list.2.11. Students should plan their holidays and travel abroad to coincide with College recessperiods which may be found in the Calendar section of this publication. The Students’Services Office should be consulted before any travel arrangements are made. Studentswill only be authorised to travel abroad during the academic year in exceptionalcircumstances. Exemption Form B together with the relevant information should reachthe Student Services Office, Room 103, at least one week ahead of their departure.2.12. Students who throughout the course of study show unsatisfactory progress and/or areregularly absent from sessions without justification, may be called by the administrationand have their registration terminated.2.13. Students who exhibit an irregular pattern of absences will receive a Cautionary letter.This letter is also sent to parents/guardians for their information.2.14. Students who fail to attend a considerable number of sessions without justificationreceive a Warning letter and forfeit their maintenance grant for this period. This letteris also sent to parents/guardians for their information.2.15. When the level of unauthorised absences from the beginning of the academic year startsincreasing, students will receive the first Disciplinary Warning letter. When the levelis close to 10% of the total number of sessions that should be attended in one year,students receive a second Disciplinary Warning letter. Both letters are also sent toparents/guardians for their information.2.16. Students who fail to attend 10% of their sessions during the academic year withoutjustification, will be considered to have abandoned their course and will not be allowedto sit for their End-of-Year tests. Students and parents/guardians will be informedaccordingly in a Disciplinary Action letter.3.0 Assessment3.1 The evaluation, assessment and eventual progress of students are determined by theiracademic effort throughout the year.3.2 Students are to hand in assigned work within stipulated time. Students are to informtheir lecturers beforehand if, for a justified reason, they are unable to meet deadlines.Repeated failure to do so will lead to disciplinary action.3.3 Lecturers keep a meticulous record of attendance and progress reports which are thenforwarded to their coordinators.3.4 If a student fails to obtain a pass mark in 3 or more subjects in any of his/herassessments, he/she may forfeit his/her maintenance grant until progress is registeredin the successive assessment. Legal Notice 132 of 1996 re Education Act states that “... astudent whose progress (as assessed through periodical assessment procedures) is deemedto be unsatisfactory, or who is not attending regularly, will forfeit the right to receive theallowance until such time as the Principal of the college concerned certifies that suchstudent is making satisfactory progress, or that he is attending regularly.”3.5 During their course of studies, students are formally assessed five (5) times, three (3)times during the first year and twice (2) during the second year. Assessment and Endof-Yeartest marks can be viewed on the Junior College Student eSIMS portal.4.0 End-of-Year Tests4.1 During the End-of-Year and Re-sit tests, students are given an index number which isunique and randomly assigned. The index number is the key identifier on the scriptsand helps to protect the identity of students.4.2 Students who require access arrangements during their time at the College, are stronglyadvised to inform the College administration in writing and to submit supportingdocuments from specialists, during the first week of October or as soon as the casearises. Such requests will be forwarded to the University ACCESS-Disability SupportUnit so that access arrangements can be made for College based tests.4.3 Students who absent themselves from an End-of-Year test/s are required to informthe Senior Administrative officer, by phone, by not later than one hour after thecommencement of a test. A written letter giving the reason for absence, together withany documents in support of the claim must be presented to the Senior Administrativeofficer, Administration Office, Room 102 at the Junior College, within the next 24 hours.4.4 In case of absence due to illness, the medical certificate should be in the form of a letterexplaining the cause for absence. The medical certificate should be legible and shouldinclude the name and the Medical Registration number of the medical doctor printedclearly. Certificates issued by a family member of the student or National Insurancemedical certificates are NOT acceptable for this purpose.88 89