Frasercoast Member Guide - Fraser Coast Branch - Ulysses Club

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What does a Treasurer do?TreasurerActs as the custodian of the branch’s financial resources and is intricately involved inconstructing and managing the branch’s budget.Acts as one of the signatories to the branch’s bank & cheque account(s).Liaises with the club’s National Treasurer as appropriate.Maintains records of the branch’s financial transactions.Prepares and presents financial statements for branch meetings.Issues receipts for all monies inwards, and promptly deposits to the branch bankaccount(s).Makes all approved payments promptly.Prepares the financial accounts for an annual audit.Produces member’s name badges as requiredHandy HintsSeek advice on the requirements of Business Activity Statements, GST, FringeBenefits tax and withholding tax (depending on our state of Incorporation – NSW).An assets register may need to be kept so that depreciation can be recorded.Keep the branch’s financial affairs as simple as possible.Do not pay out any money without the committee’s authority.Ensure that there are at least 2 signatories on the branch account(s).Ensure bank statements are reconciled with your records.Ensure you have reasonable computer skills and can operate spreadsheet softwaresuch as Microsoft Excel or similar.Be open, honest and remember the money belongs to the membership NOT theTreasurer.The Branch Treasurer’s YearAt the first Committee MeetingoooConfirm that the annual branch financial statement to 31 December has been sent tothe National Treasurer.Change signatories on branch bank account(s) as appropriate.Establish what you require from the committee and members and advise accordingly(eg. Receipts for all transactions requiring reimbursement).During the yearooRegularly maintain a written record of all branch debits and credits.Submit a written financial statement at each branch committee meeting for inclusionwith the meeting minutes.Page 10
Ordinary Branch Committee MembersWhat does an Ordinary Committee Member do?Represents the branch when required.Attends committee meetings and participates in discussions and decision making.Represents the interests of the members.Takes on minor portfolios such as Newsletter editor, Quartermaster, Webmaster,Welfare Officer, Vice President, Welfare officer or Membership officer.Help communicate to the members any decisions by the committee.Assists with the organisation, set-up & clean-up at events and functions.Offers to assist, be proactive and demonstrate initiative.Handy HintsBe prepared to disagree or question committee decisions in a meeting forum - thiswill ensure that decisions are well discussed and thought through.Keep a file of club minutes and anything else collected at meetings.Ask an executive member to mentor an ordinary committee member.Groom ordinary members for eventually taking on the roles of a committee position;this is part of succession planning.Ordinary Branch Committee Member Positions (As required)Vice PresidentNewsletter EditorRide and Social CoordinatorQuartermasterWebmasterWelfare OfficerMembership OfficerEx-Officio PositionsSergeant at Arms (not used currently)Raffle organiserAny - as seen fit and required at time!
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Frasercoast Member Guide - Fraser Coast Branch - Ulysses Club

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