October 2012 - Hudson Mohawk Road Runners Club

Meeting Minutes of the HMRRC General Meeting August 8, 2012Attendance: Barb Light, ChuckTerry, Marcia Adams, Jim Tierney,John Parisella, Jon Rocco, DianeFisher, Jonathan Golden, MaureenCox, Wade & Anny Stockman,Vince Juliano, Rob Moore, TomRyan, Ken SkinnerCall to Order (J. Parisella): Meetingcalled to order at 7:30PM.Reading and approval of July11, 2012 minutes (B. Light). Motionmade to approve minutes by MarciaAdams seconded by Rob Moore.Motion passed.Reports of OfficersPresident (J. Parisella): No report.Executive Vice President (J. Rocco):Thank you card from GavenClark Gardner from Ichabod CraneSchool for the Scholarship.2.3 Executive Vice President –Finance (C. Terry): No report.2.4 Secretary (B. Light): No report.2.5 Treasurer (P. Zentko): See attached.Reports of CommitteesMembership (D. Fisher): Currentmembership at 2794. 339more than this time last year, 42since last month.Volunteers (M. Adams): Weare working on volunteer specialevent in September. Susan Lovewho is the Founder of the Just RunProgram will be holding a YouthRunning workshop Friday, September14 th from 3-6PM, dinner after.Recognition to mentors on Just RunProgram. Sending out invitations toall Just Run mentors and volunteersand athletic directors, and USATF.Program will be held at the Desmondin Albany.3.3 Public Relations (R. Moore):All press releases to all papers forTawasentha series and SEFCUrace. Director for Dynamic Duoput an ad in Pacesetter but did notget put into the Pacesetter. Vincenoted that they had 75 teams andit was very hot and humid. Mostparticipants were youth and scholasticrunners. Opened the poolthis year and made presentation toFrank Meyer. He thanked HMRRCfor allowing the races to be continued.Rob thanked all the clubsfor participating. September 22 isthe Adirondack Marathon Expo inSchroon Lake from 10AM-5PM.Rob will be attending to put up ourHMRRC Booth. Email from SEFCUthey would like us to participate intheir Not-For-Profit Expo in October.We also have been invited tohave free shirt/sneaker recyclingbooth at Run/Race for the Cure. It isSaturday October 6th. We will havebooth there from 7AM-1PM at theEmpire Plaza.3.4 Race Committee (M. Warner):Need to remind Race Directorsthat the Race Clocks need tobe charged before being used atraces. There will be a Race Committeemeeting in September confirmingthe race directors and datesfor the 2013 season. We will needto identify 2 new Race Directors forHour Run and Winter Series #1 for2013. Mark thanked Race Directorsfor the past months races- for2 person relay, Pete Newkirk, HourRun-Doug Bowden, Pentathlon-Todd Messick, Dynamic Duo andColonie Summer Track Series-FrankMyers, Indian Ladder Trail Run-Mike Kelly and HMRRC SummerPicnic-Cathy Sliwinski. Upcomingraces Tawasentha Cross CountrySeries-8/13, 8/20, 8/27-directed byJohn Kinnicutt and SEFCU LaborDay Race 9/3 directed by JohnParisella. Volunteers are needed forboth races.Race Committee Treasurer (J.Golden): See attached reports.Pacesetter (R. Nagengast / K.Zielinski): No report.Conflicts Committee (C. Terry):No report.Safety Committee (V. Juliano):No report.Grants Committee (R. Newkirk):No report.Long Range Planning Committee(E. Neiles): No report.3.11 Just Run Program (K. Skinner):Will have Cross Country programthis year.Unfinished Business:New Business: Vince is requestingthe club consider a grant proposalto vote on next month for anew bike path in Vale Park that runsto Vale Cemetery. It has been startedbut it fell 650’ short of completion.It is a great bike path to use forraces to get off of heavily travelledstreets. Steve Feeney who is withSchenectady County EconomicDevelopment Planning gave Vincea cost from bids they received of$34,000.00 to finish paving the bikepath. He asked if the club would beinterested in helping out. Vince isproposing a $10,000.00 grant aslong as it is finished this year andthat a plaque is made and placedon the path recognizing the clubfor its donation. If the club deemsnot worthy, Vince is still consideringchanges to the Stockade-athoncourse for this year. It is a greenwaybike path that will be utilized by everyoneand make courses safer forrunners, bikers and walkers. Maureenasked if they gave us a guaranteethat it would be done before therace. Vince said he would tell themthat the grant would be conditionedthat the work needs to be completedby Stockade-athon. Ken Skinnerasked if Grant Committee lookedat it but since it is a Special Grantit wouldn’t go through the GrantCommittee. It would be consideredby the club. Vince made a motionthat the club vote at the next meetingon a proposal to give a grant forthe Schenectady County EconomicDevelopment for $10,000.00 tocomplete the greenway bike pathwith the condition that the grant becompleted by November 1 st , 2012and that the county give a plaqueput up in cemetery to recognize thecontribution of the club. Secondedby Marcia Adams. Motion madeto table until next meeting by KenSkinner, seconded by MaureenCox. Marcia will send out an emailblast about the proposal.Announcements: Hall of Famenominations need to be in by end ofAugust. Ed Neiles is the committeechairman and nominations shouldbe sent to him. Marathon and HalfMarathon will have Green Sneakerscome in for any sneakers donated.At Stockade-athon will have shirt/sneaker drive for SchenectadyMission. CDPHP had meeting andhave sent out a chip timing survey.They will compile information andmake decision based on that.Adjourn: Motion made to adjournby Marcia Adams, secondedby Maureen Cox, meeting adjournedat 8:50PM. rThe Pace Setter – 15