Fuel card best practice guide

Fuel cards – a guidefor fleet managersConsiderations whenchoosing a fuel cardFuel cards record excellent data, reduce risk and savemanagement and administrative time.Like other payment cards, the choice is broad.Most of them offer more or less similar benefitsbut some present slightly different features thatcould possibly better meet your needs. Whenchoosing a fuel card, ensure you understandyour organisation’s needs as this will help youselect the appropriate provider. Factors toconsider include:• The areas in which your drivers usually travel.• Where you are based.• How many vehicles you operate and whattype of fuel they require.• Your current average monthly fuel cost.Based on this information, you can then selectthe features that you require. The key areas toconsider include:• Price of fuel: some providers offer discountedfuel prices, but usually only to large fleets. Itis more common for the forecourt pumpprice to be charged.• Network coverage: some cards are restrictedto only one brand of service station; otherscan be used at a range of different locationsincluding supermarkets.• Management reporting: the level of reportingyou receive will vary between fuel cardsuppliers. Consider the requirements forreporting within your organisation and thedetail required.• Restricting purchases: it is possible torestrict what is purchased on the card, butthis may vary between providers.7