2012 Ohio University Homecoming Steering Committee Application ...

2012 Ohio University Homecoming Steering CommitteeApplication PacketABOUT OUHSCThe Ohio University Homecoming Steering Committee (OUHSC) is charged with the planning and coordination ofall Homecoming activities including Kick-Off, the Yell Like Hell pep rally, the Bobcat Court, and the Parade.The following goals have been set for this year’s OUHSC:1. There will be even more dynamic and diverse Homecoming programs – particularly events andopportunities specifically designed for students2. Campus units will develop and execute new Homecoming events that are, through the coordination of theOUHSC, well integrated with University-wide Homecoming activities3. There will be an increase in the number of students participating in Homecoming events4. There will be stronger coordination of events including more effective advertisingThe following positions are available on the Ohio University Homecoming Steering Committee:• Director• Assistant Director• Communication Chair• Parade Chair/Co-Chair• Bobcat Court Chair/Co-Chair• Yell Like Hell Chair/Co-Chair• Kick-Off Chair/Co-Chair• Service CoordinatorEstimated weekly time commitment for all positions will range between 10-15 hours during winter and springQuarters, 5-10 hours during summer session, and 15-30 hours prior to Homecoming during fall semester.The DIRECTOR will:• Be the “face” of the Ohio University Homecoming Steering Committee (OUHSC)• Represent the OUHSC at various campus events, conferences, and meetings• Develop meeting agendas and lead all regular and ad-hoc OUHSC meetings• Maintain communication and serve as liaison to Homecoming constituents including ad-hoc members ofthe OUHSC (Facilities, Ohio University Police Department, Event Services, Intercollegiate Athletics, the OhioUniversity Alumni Association, University Communication and Marketing, Transportation Services, and theCampus Involvement Center) as well as Greek Life, the Student Activities Commission, BSCPB, UPC,Student Senate, etc.• Prepare the OUHSC funding presentation for the General Fee Advisory Committee• Work with the Assistant Director to pursue sponsorship and fundraising opportunities on behalf of theOUHSC• Meet weekly with the Homecoming advisor(s)• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSC

2012 Ohio University Homecoming Steering CommitteeApplication PacketThe ASSISTANT DIRECTOR will:• Act as a delegate on behalf of the Director when needed and assist with Homecoming related projects• Will be responsible for all decorations related to Homecoming and will work with each chair/co-chair todetermine any event-specific needs that they may require• Work with each chair/co-chair on their respective budget• Conduct the financial transactions related to Homecoming• Coordinate the recruitment, retention, and recognition of OUHSC members• Assist Graduate Practicum Students with quarterly OUHSC projects including benchmarking andassessment• Meet weekly with the Director• Include and keep Homecoming advisor(s) updated on projects, questions, concerns, and communications• Maintain timely, consistent and clear communication with all members of the OUHSCThe COMMUNICATION CHAIR will:• Record and archive minutes of each meeting of the OUHSC• Archive pictures, articles, flyers, advertisements, and other miscellaneous information• Maintain a list of active members• Send out weekly emails (as needed) to members with updates and upcoming events• Create and maintain Homecoming Facebook page and Homecoming webpage• Coordinate all marketing and advertising initiatives for the OUHSC including print, broadcast, and socialmedia• Work closely with the advisor(s), other committee members, and key constituents to determineHomecoming theme and logo• Develop creative and innovative strategies to promote Homecoming events within the University postingguidelines• Work with Director/Assistant Director to determine communication budget needs and expenditures• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSCThe PARADE CHAIR/CO-CHAIR will:• Work with members of the University community to coordinate all aspects of the parade• Pursue opportunities to promote parade participation to student organizations, residence halls,departments, and community members and organizations• Coordinate judging and evaluation of parade entries• Coordinate all aspects of parade entry registration and participation• Work with Director to determine parade budget needs and expenditures• Coordinate volunteers, route, participants, parade permit, etc. beginning in spring 2012• Select and coordinate Parade Emcee(s)• Act as liaison between OUHSC and parade VIPs (Marching 110, Alumni Band, Alumni Award recipients,platform party members, etc.)• Manage any crisis or conflict related to the parade either in the planning process or on the day of—flexibility and creative thinking is a must• Work closely with Homecoming advisor(s) to determine parade logistics• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSC

2012 Ohio University Homecoming Steering CommitteeApplication PacketThe BOBCAT COURT CHAIR/CO-CHAIR will:• Direct the interviews, voting, and service projects for the Bobcat Court• Organize Bobcat Court appearances and events including Yell Like Hell and football game• Coordinate judging and evaluation of Bobcat Court candidates• Work with Director/Assistant Director to determine Court budget needs and expenditures• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSCThe YELL LIKE HELL (YLH) CHAIR/CO-CHAIR will:• Work with members of the University community to coordinate all aspects of YLH• Pursue opportunities to promote YLH participation to student organizations, residence halls, departments,and community members and organizations• Coordinate participation of cheerleaders, Marching 110, dance team, Bobcat Court, and others in YLH• Work with Director/Assistant Director to determine budget needs and expenditures• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSCThe KICK-OFF CHAIR/CO-CHAIR will:• Work with members of the University community to coordinate all aspects of Kick-Off• Pursue opportunities to promote Kick-Off participation to student organizations, residence halls,departments, and community members and organizations• Coordinate participation of cheerleaders, Marching 110, dance team, Bobcat Court, and others in Kick-Off• Work with Director/Assistant Director to determine budget needs and expenditures• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain timely, consistent and clear communication with all members of the OUHSCThe SERVICE COORDINATOR will:• Be creative--there is no mold for Homecoming service events• Preside over any and all service initiatives or events• Communicate with members of the University and Athens communities to arrange service opportunities forOUHSC members and all OHIO community members• Work with the American Red Cross to coordinate a Homecoming Blood Drive• Work with Greek organizations to support Greek Homecoming service events• Coordinate volunteers, location, activities, participants, and transportation (if necessary) for service events• Collaborate with other OUHSC leaders to identify any volunteer needs for Homecoming• Include and keep Homecoming advisor(s) updated on upcoming projects, questions, concerns, andcommunications• Maintain consistent and clear communication with all members of the OUHSC

2012 Ohio University Homecoming Steering CommitteeApplication PacketApplicationA position on the OUHSC is a one-year commitment. The position will begin in Winter Quarter 2012 and concludein December 2012. Some summer commitments will be required including work on specific projects and meetingswith OUHSC members and stakeholders. Members of the OUHSC will be expected to maintain consistentcommunication throughout the OUHSC planning process via phone and email.For priority consideration, please submit your application by December 12, 2011. Applications will continue to beaccepted and reviewed through Monday, January 16 at 5:00 PM. Interviews will take place on Thursday, January19 and Friday, January 20, 2012 and we anticipate meetings to begin mid-quarter.All applications should be submitted via email to homecoming@ohio.edu or in person at the Office of the VicePresident for Student Affairs, Cutler Hall, 212.NAME:CELL PHONE:LOCAL ADDRESS:EMAIL: * CUMULATIVE GPA: *CREDITS EARNED:YEAR (circle one): FIRST-YEAR SOPHOMORE JUNIOR SENIORPLEASE INCLUDE THE FOLLOWING WITH YOUR APPLICATION:1. A copy of your resume.2. A copy of your Winter Quarter 2012 schedule as well as your anticipated Spring Quarter 2012 schedule.3. Responses to the following questions (please limit your responses to no more than two typed pages total):a. Why do you want to be a member of the Ohio University Homecoming Steering Committee?b. What experiences have you had that will benefit you in one of the positions outlined below?c. How would a position on the OUHSC further your personal and professional goals?d. What ideas or suggestions do you have to enhance Homecoming 2012?e. What other time commitments will you have during Winter/Spring Quarters 2012, Fall Semester2012(employment, Greek or student organization, etc.)?OUHSC POSITIONS (please check and rank all you are interested in):_____ Director_____ Communication Chair_____ Bobcat Court Chair/Co-Chair_____ Service Coordinator_____ Assistant Director_____ Parade Chair/ Co-Chair_____ Yell Like Hell Chair/Co-Chair_____ Kick-Off Chair/Co-Chair*By signing and submitting this application, I hereby give my permission to have my personal information verified.______________________________________________Signature___________________Date