Library Board Meeting Minutes - Lincoln City Libraries

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Library Board Meeting MinutesSeptember 24, 2002 Page 2payment of all claims. Second by Ms. Maly. Roll Call Vote: Langemach, Levitov,Maly, O’Hanlon, Podany, Anderson, Kirkpatrick – aye. Motion carried.SPECIAL COMMITTEE REPORTS:Building Committee – No report.Technology Committee – No report.Ad Hoc Committee on Future Library Development - Mr. Langemach reportedinterviews were done on September 19 th with two firms that submitted proposals for theMain Library Space Needs/Facility Study. Mr. Langemach reported the committeerecommended The Clark Enersen Partners be selected for the project. On behalf of theLibrary Board, City Purchasing Agent Vince Mejer entered into negotiations with TheClark Enersen Partners regarding the fee for the service. The negotiated fee is $65,000.Mr. Langemach moved to accept the proposal from The Clark Enersen Partners and toenter into a contract with them. Second by Ms. Maly.Carol Connor provided background on the project and Mr. Langemach reported on theselection process and the benefits of hiring an outside consultant to do the study ratherthan library staff.Vince Mejer reported on the negotiation process stating that when firms are interviewed,the fee for the service is not discussed until after the firm is selected. After the selectionis made the proposed fee statement is opened and negotiations start. It was announcedthat Library Consultant June Garcia would be working with The Clark Enersen Partnerson this project.As an add on to the project the building’s current HVAC system will be put on a CADsystem in order to have up-to-date drawings of the entire system. The building, theBennett Martin Public Library, was built in three phases which resulted in a verycomplicated HVAC system. The additional cost for this add-on is in negotiation.Roll Call Vote: Levitov, Maly, O’Hanlon, Podany, Anderson, Kirkpatrick, Langemach –aye. Motion carried.Mr. Podany thanked Vince Mejer for keeping the board on task, following the processand negotiating the fee.PRESIDENT’S REPORT: Mr. Podany announced committee appointments for fiscalyear 2002-2003.Administrative: Peter Levitov, Chair; Darrell Podany, Norm LangemachBuildings & Grounds: Shirley Maly, Chair; Lynda Anderson, Jeff KirkpatrickFinance: Norm Langemach, Chair; Peter Levitov, Darrell PodanyTechnology: Darrell Podany, Chair; Jim O’Hanlon, Jeff Kirkpatraick
Library Board Meeting MinutesSeptember 24, 2002 Page 3One Book – One Lincoln: Darrell Podany, Chair; Peter Levitov, Shirley MalyFuture Library Development: Norm Langemach, Chair; Darrell Podany, Jim O’HanlonBookmobile: Jeff Kirkpatrick, Chair; Jim O’HanlonFoundation Board Representatives: Darrell Podany, Lynda Anderson, Norm LangemachUNFINISHED BUSINESS: NoneNEW BUSINESS:Keno Funds Allocation – Mrs. Connor reported on the Keno funds allocation for fiscalyear 2002-2003. A total of $462,000 is allocated to the library from Keno funds thisfiscal year. This represents a substantial portion of the library’s total media budget. Mrs.Connor requested approval to allocate $369,600 for media expenditures and $92,400 fortechnology expenditures. Mr. Kirkpatrick moved approval of the request. Second byMs. Maly. Roll Call Vote: Maly, O’Hanlon, Podany, Anderson, Kirkpatrick,Langemach, Levitov – aye. Motion carried.Hompes Revenue Allocation – Mrs. Connor requested approval to expend the fiscalyear 2002-2003 Hompes revenue, totaling $15,000, for media. Approval moved by Ms.Anderson. Second by Mr. Kirkpatrick. Roll Call Vote: O’Hanlon, Podany, Anderson,Kirkpatrick, Langemach, Levitov, Maly – aye. Motion carried.U.S.A. Patriot Act: Mrs. Connor distributed copies of information received from TonyaSkinner, City Law Department, on September 23, 2002. The Act will not change the wayLincoln City Libraries does business but a decision does need to be made as to whom todesignate as the person at the Library to be the person law enforcement would serve arequest for information. This person would then be in charge of finding the requestedmaterial and work with the Law Department. The board members instructed CarolConnor, Library Director, to designate a staff person to serve as the designated contactperson.It is unclear at this time if this law will be found constitutional. There is very little caselaw involving the USA Patriot Act, and none relating the Act, libraries or computerinformation. The Law Department will keep watch on this issue and report anysignificant changes to the board.DIRECTOR’S REPORT: Mrs. Connor reported on the implementation of the InternetSafety Policy. Orders were placed for a server, server software, privacy screens, recessedworkstations and stickers for patron library cards in August. During September staff isbeing trained and the Internet Safety Policy is being released to elected officials and thepublic. In October information letters to school principals and media specialists (publicand private) will be mailed. In mid-October publicity will start on “It’s a Wide WideWorld of Information @ your library.” This will consist of forms being available atlibraries and on the library website, staff visiting secondary schools and Internet safetypolicy being distributed during Teen Read Week book talks.
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Library Board Meeting Minutes - Lincoln City Libraries

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