Events and Guideline Policy - Arkansas Children's Hospital

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I, ______________________________, agree on behalf of the organization I represent that once theproject outlined above is approved by Arkansas Children’s Hospital Foundation (ACHF), we will abideby the Fundraising Policies and Guidelines of ACHF, a copy of which has been provided to theorganization by ACHF. In addition, we agree funds raised from the activity will be remitted to ACHFwithin 30 days of the event. I profess that the information provided by me in the Fundraising ProposalForm is true and factual to the best of my knowledge.________________________________________(Representative’s Signature)______________________________(Date)---------------------------------------------------------------------------------------------------------------------------------------FOR OFFICE USE ONLYDate Received ________ Approved _____ Declined_____ ACHF Staff ________________________Events and Guideline Policy - 4 -
Arkansas Children’s Hospital FoundationFundraising Policies and GuidelinesPolicy to be updated every 3 years1. Arkansas Children's Hospital (ACH) reserves the right to decline any event or promotion.2. Donations/contributions of less than 50% of net proceeds will require the Arkansas Children'sHospital Foundation (ACHF) approval. Please allow additional time.3. In naming your activity, ACH should not be used in the title, but rather, “proceeds to benefitArkansas Children’s Hospital” is appropriate. For example, “Charity Auction to benefitArkansas Children’s Hospital” is used rather than “The Arkansas Children’s Hospital Auction.”4. If ACH is the beneficiary of less than 50%, the title should read, “___% of proceeds to benefitArkansas Children's Hospital.” As the donor or sponsor of the activity, you are required by IRSregulations to denote in all promotional and printed material the percentage of proceeds thatwill be donated to ACH. For example, if ACH will receive 40 percent of all entry fees for aparticular event, the caption should read “Arkansas Children's Hospital will receive 40% of allevent entry fees.”5. Please contact the ACHF for approval before soliciting support for your event. We will beglad to work with you to coordinate efforts.6. As the local contact in charge of the activity, you will be most effective in working with the localmedia to gain maximum coverage. Please provide ACHF with information on your publicityplans, ideas or needs. We will work with you to gain as much exposure for your activity aspossible.7. All events are required to provide ACHF with a registration list of attendees along with homeand email addresses.8. The Arkansas Children's Hospital or Arkansas Children's Hospital Foundation logo is aregistered trademark and may not be reproduced without prior approval. The logo may not bealtered in any way.9. If approved, you will be using ACH’s name to help promote your event. Because of thataffiliation, the following guidelines apply:♦ In some cases, a separate bank account in the name of the fundraising activity may beestablished for the sole purpose of collecting donations and paying fundraising expenses.THIS MUST BE APPROVED IN ADVANCE BY ACHF. If it is agreed that an account willbe established, no co-mingling of funds will be permitted and authorized signatories of theaccount must be approved by ACHF along with a copy of the monthly bank statement aslong as the account remains open.Events and Guideline Policy - 5 -
Page 1 and 2: Thank you for your interest in host
Page 3: Please list all anticipated sources
Page 7: Quid Pro Quo ContributionsA payment
Page 10: Name of event/promotionContact Name

Events and Guideline Policy - Arkansas Children's Hospital

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