Checklist for Program Managers and Independent Observers

Checklist on LLIN Mass Distribution8 MONTHS PRIORPLANNING/COORDINATION£ COORD: Establish subcommittees for technical/planning, logistics, communications, finance, andM&E, and agree on a regular (weekly or biweekly) meeting day and time, (section 2.3, pp 2-4).£ COORD: Develop a clear and concise terms of reference for each subcommittee (Appendices 2A-2C, pp 2-9, 2-10, 2-11).£ LOG: Identify members of central logistics team (CLT).7 MONTHS PRIORPLANNING£ COORD, TECH/LOG/COMM: Develop and share a plan of action (or implementation guideline),linked to macroquantification for LLINs and all other materials (section 3.4, pp 3-13), as well as neededpersonnel (section 3.5, pp 3-20).£ Develop supporting plans for specific sub-committees (M&E, Logistics, Communication, Finance,etc.), including timelines and budgets for activities.£ COORD/FINANCE: Develop an estimated macro budget for all activities, showing funds availableand gaps, and share it with partners (Appendix 3A, pp 3-33).£ COORD/TECH/LOG/COMM/M&E: Consider urban and rural zones and make sure differences indistribution needs are reflected in the plan of action and supporting sub-committee plans(section 3.5, pp3-23).£ COORD/TECH/LOG/COMM: Develop terms of reference for household registration anddistribution team personnel (section 3.5, pp 3-22).£ COORD/M&E: Begin planning and development of a monitoring and evaluation system and tools forduring and after the distribution. Include a detailed supervision plan and full budget (section 8.1, pp 8-2).£ COORD/MOH: Validate the plan of action (section 3.7, pp 3-27), and establish an appropriate timeline(Appendix 3B).£ TECH/LOG/COMM/COORD: Develop and finalize microplanning templates that includequantification and activities for all subcommittees.£ TECH/LOG/COMM/COORD: Complete microplanning (section 7.2, pp 7-2) and budgeting at thedistrict and regional levels and share it with all partners—4-7 months.5