Winter, 2008 - Eastern Apicultural Society of North America

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BOARD OF DIRECTOR’S MEETING –October 13, 2007 Murray State Univ., Murray, KYCall to order: Chairman, Jim Bobb called theEastern Apicultural Society of North America to order at5:15 p.m. on Saturday, October 13, 2007 after a tour ofthe facilities.Roll Call: For a director to be able to vote theirState/Provincial dues need to be paid. All states are inarrears except for IN; MD; MA; NC.Present: Jim Bobb, PA; Kim Flottum, OH;Loretta Surprenant, NY; John Tulloch, DE; Kathy Summers,OH; David Peregmon, NJ; Barry Thompson,MD, Carol Cottrill, ME; Aaron Morris, NY, SteveGenta, SC; Dawn Feagan filling in for Joe Kovaleski,OH; Elaine Holcombe, TN; Kent Williams, KY; EdLafferty, RI; Jim Carmack, AL ; Robin Mountain, KY.On a conference call: Dewey Caron, Ben Bauer,Warren Seaver, DE.Absent: David Tarpy, NC; Gerry Fitzgerald,WV; Dan Conlon, MA; Earl Hoffman, MI; Dave Laney,IN; Billy Davis, VA; Keith Forsyth, Ont; David Morris,MD; Billy Davis, VA; Keith Forsyth, Ont; Warren Miller,PA; John Baker, CT; Robert Brewer, GA.A motion was made by Aaron Morris and secondedby Steve Genta that Jim Carmack be acceptedas the new director from AL; Dave Peregmon as thedirector from NJ; Warren Seaver as the director fromDE; Dawn Feagan as the representative from OH fillingin for Joe Kovaleski; and Loretta Surprenant as Secretary.All board members voted in favor of the motion.Secretary’s s Report: A motion was made byDavid Peregmon and seconded by Carol Cottrill thatthe minutes be accepted as presented. All voted in favorof the motion.Treasurerreasurer’s s Report: A copy of the EAS BalanceSheet, Income statement and Operating budget for2007 were distributed to each board member. The BalanceSheet showed total liabilities and equity of$132,993.11. The Income Statement showed that NetIncome to the Society was $9,606.82.The Society’s Balance sheet shows the financialposition of the organization. One thing to look at is theEquity section of the Balance Sheet. All of the balancesshown there except for the Net Income and the RetainedEarnings are “restricted” funds, meaning that thebalances shown are dedicated to specific purposes.Although EAS controls a lot of money we are limited inwhat we can spend it on. To do otherwise, would be abreach of our fiduciary duty. That total is in excess of$102,000. That means EAS has to live on approximately$31,000. It also means that we need to be verycareful when approving expenditures. The reason weneed to be careful is because we have no revenuestream until registration begins for the EAS 2008, exceptfor what we can collect in dues. I can’t give anexact figure on expenditures after the first of the year,but some of the larger ones will be approximately $5,000for the Journal; $2,500 for the annual financial report andIRS 990 form preparation; $1,500 and Board of Directorsmeeting. So don’t be lured into a false sense ofsecurity just because we show large numbers as totalson the Balance Sheet.John made a brief statement about the researchaward this year. As most of you know the awardscommittee selected a winner for the annual researchgrant. The Board also voted to make a special grant forCCD research. The grant for CCD research wasawarded to Penn State and has been paid; howeverthere was a misunderstanding between the professor atTexas A&M and myself that resulted in that grant notbeing paid. Professor Pankiw thought I was going tosend some information to her and I thought she wasgoing to send some information to me. Well no informationwent either way and when I contacted her recentlyshe declined to accept the grant because timing. Deweysent an email asking if the timing could be readjustedand as of this writing I have not heard whether or notthat would be acceptable to Texas A&M.A motion was made by Steve Genta and secondedby Aaron Morris that the treasurer’s report beaccepted pending audit. All board members voted infavor of the motion.EAS 2007: Ben Bauer reported on EAS ‘2007held at the University of DE the week of August 6 - 10,2007.Ben said that both John Tulloch and Dewey Caronhad two roles to perform and this was too difficult. JohnTulloch served as both treasurer and register and DeweyCaron served as both the Short Course and ConferenceProgram coordinator. The Short Course budgetended up above budget by 60 people. Ben thankedDewey Caron for an outstanding Short Course. Roomrental was very expensive, Honey show had verypoor representation. Silent Auction exceeded budgetand the Live Auction generated $3500. Banquet came inabove budget. Beeyard went well thanks to the Troup’s.Not having the BQ was a good decision.Ben recommended that early publicity could notbe understated. You need to be flexible in programming.Take advantage of the many experienced people withinEAS.John Tulloch said he had a chance to meet withthe new registration people and was very confidentthey were aware of what needed to be done.Jim Bobb thanked everyone for an outstandingjob. Kent Williams thanked everyone for their help andstated he would consider the recommendations fromBen Bauer.Each year the outgoing President receives a gift.Ben Bauer donated that gift back to the Honey BeeFoundation. Kim Flottum presented Ben Bauer with aminature John Deere plaque and thanked him for a jobwell done.Dinner: The Board then broke for dinner and thenreconvened at 7 p.m.President’s Report EAS ‘08: Kent Williamsreported the meeting would be held August 4-8,2008 at Murray State in Murray, KY. The Conferencebudget is based on 300 attendees and the short coursewith 75. There will be 25 vendor spaces. The roomshave accommodations for two people with a privatebath. There will be a honey show, honey exchange,workshops, auctions, KY table, and a Banquet. MurrayState is a dry campus. The BQ will be held off campus.The short course will have a hobbyist and intermediateprogram with MB’s helping. The program iscoming along with many speakers confirmed. The MBexam will be held in the IT Building. There’s a lot of localsupport.Chairman’s Report:Board Assignment: Jim Bobb handed out anassignment at the end of EAS ’07 and asked the boardto answer three questions: What worked well; whatdidn’t work well; and Suggestions? The board discussedsome of the points. They felt that a moderator wasneeded for each room to keep speakers talks on time.Have a sheet everyday with the program. The makingof a CD was discussed. It’s a hard task but the cost isvery inexpensive. The board will leave the making of aCD up to EAS ’08.Speaker’s Fund: Jim Bobb stated that we havea Honey Bee Research Fund and suggested aspeaker’s fund. The speaker’s fund would help defraycost of key note speakers and other speakers. We needto encourage beekeepers to put money into this fund.A motion was made by Kim Flottum and secondedby Barry Thompson to set up a committee to lookinto this and see how we can move forward to make ithappen. The committee consists of: Barry Thompson,John Tulloch, Kent Williams. John Tulloch will look intosetting up an endowment.Past Chairman’s Report: Kim Flottum statedthere was nothing new on the Liability Insurance.Policy and Procedure Manual: Kim Flottumhas been putting together the Policy and Proceduremanual in a somewhat usable form for a first draft. It isby no means complete yet, and asked the board to waitto look it over. Another draft will be presented at thespring Board meeting.Committee Reports:Editorial Report: Kathy Summers said thatthe Journal postage was increased because of the sizeof the EAS Journal. Ads cover the cost of the journaland Kathy suggested increasing the cost of ads.She also suggested sending the EAS Journalelectronically. The board suggested an article be in theJournal asking how many members would receive theJournal electronically.The board also discussed putting the Journal onthe webpage. No decision was made.EAS will print and distribute to its members (forprivate use only) a roster of members by State. In thenext issue of the EAS Journal, a notice will be publishedgiving members the opportunity to opt out of theroster. When published the MBs asked that an * be putnext to MBs.A motion was made by Aaron Morris and secondedby Barry Thompson to increase the cost of Journaladvertising as follows: 1/6 page: from $40 to $45; ¼page: from $50 to $60; ½ page: from $75 to $90 and toencourage members to go electronically for the Journal.All voted in favor of the motion.Membership: In the absence of Dan Conlon,Kim Flottum reported that a membership renewal goingback two years will be done.Membership Brochures: are being workedon.Corporate Membership:still needs to be developedmore. Kim Flottum has some ideas on this andthey will be discussed at a later date.Membership Renewal: The fiscal year is from22 Winter, 2008
Jan 1- December 31 st . Dues year ends at the publicationof the next Journal. A discussion followed. A motionwas made by Barry Thompson and seconded by KimFlottum to leave the dues renewal date as is. The motionpassed.Master Beekeepers: Barry Thompson reportedthat the committee for certification will be tiedwith EAS ’08 program. The MBs will generate a newsletterthat will be put together by the end of October. Asurvey was sent to MBs to try to clean up the mailinglist and almost 50% of the surveys have been returned.Any money collected from the MBs exam, sale ofEAS label, etc. needs to go into the MBs special fund.Awards: Kim Flottum chaired this committee andwill ask David Tarpy to be chairman with a committeeconsisting of Maryann Frazier and Carol Cottrill (pendingacceptance). The mailing list for the awards will besent to David Tarpy.Life Members: We have no revenue streamuntil registration begins for the EAS 2008, except whatwe can collect in dues in which 1/3 of the Life Membersare tied up in restricted funds. Caroll Cottrill suggestedtaking money each year from the Life member’s restrictedfunds and putting it into the unrestricted funds tohelp with expenses. A committee consisting of JohnTulloch, Jim Bobb, Warren Miller, and Dan Conlon willbring back recommendations on how to come up withan equation to remove life member’s money from restrictedfunds.Aaron Morris suggested asking the Life Membersto donate to the Speakers Fund. A letter will be publishedin the Journal thanking them for being a Life Memberand asking for a donation to the Speaker’s Fund.Colony Collapse Disorder Grant: TheBoard voted to make a special grant for CCD research.The grant for CCD research was awarded to PennState and has been paid; however there was a misunderstandingbetween the professor at Texas A&M andJohn Tulloch that resulted in that grant not being paid.Professor Pankiw thought John was going to send someinformation to her and John thought she was going tosend some information to him. Well no information wenteither way. Tanya Pankiw did not accept the awardbecause the work was already done, by the grad student.So not accepting the award at the end of the workwas a very noble decline. Thus only one award wasgiven to Penn State for CCD that was published in theJournal.Honey Bee Foundation: A motion was submittedin written form from Dewey Caron which wasseconded by Carol Cottrill that EAS award one $5000Foundation grant in 2008 using the same process as inprevious years and that the publicity release on thisaward be sent out by the end of the year at the latestsoliciting proposals with a due date of January 14, 2008.All voted in favor of the motion. Kim Flottum has beendoing this job. Dewey has agreed to chair the committeefor another year. The committee will consist of: KeithDelaplane, and Diana Cox-Foster (pending acceptance).Historian: Dick Chapin resigned but agreed tostay on, therefore, a motion was made by Aaron Morrisand seconded by Steve Genta to have Dick Chapinremain as our Historian. All voted in favor of the motion.Nominations: Ann Harman will be asked toFrom The ColoniesNews • Events • Gossip From The EAS BeeyardEAS belongs to most of our region’s State Associations in order to keep upwith what’s going on in the Colonies. If we don’t yet belong to your Associationcontact Loretta so we can sign up. And, send your newsletter to ourEditor so we can keep up. Following, in no particular order, are snippets we’vefound.The Michigan Beekeepers’ Association will hold their Spring Meetingat MSU, Kellogg Center, E. Lansing March 7-8, 2008. The keynote speakerwill be Larry Connor. Break-out sessions will include Honey Judging Class,Bee Biology, How To Catch A Swarm, Comb Honey Production, Two-QueenSystem, Health & Beauty, Varroa, Control, Bee Plants, Bee Diseases, Marketing,Starting Hive with a package and more.For more information contact Dave Anthony, 810.621.4371 or visitwww.michiganbees.org.Ohio State University Extension & Tri-County Beekeeper’s Associationwill hold their 30th Annual Spring Beekeeping Workshop, February 29 &March 1 in Wooster, OH at Fisher Auditorium (OARDC). This meeting is oneof the biggest one-day beekeeping meetings in the U.S.For information contact Sherry Ferrell, 330.263.3684, ferrell.6@osu.edu.Beekeepers from Indiana, Kentucky, Ohio and beyond will gather at the30th Annual Southwestern Ohio Beekeepers School, March 29, 2008 atthe Oasis Conference Center near Loveland, Ohio. Jim Tew will be thekeynote speaker. Attendance is limited to 300, so be sure to pre-register.To register visit http://warren.osu.edu and link to the Agriculture andNatural Resource page. You can also call 513.695.1311 or 513.887.3722.The Connecticut Beekeepers Association will hold its Annual BeeSchool on Saturday, February 2nd at the Jones Auditorium at the CT AgriculturalExperiment Station, Huntington Avenue, New Haven. ClarenceCollinson of the University of Mississippi and Larry Connor of Wicwas Presswill be instructing us on “How To Be A More Productive Beekeeper in TheseChallenging Times” and “Fundamentals for New Beekeepers.”chair this committee (pending acceptance).Resolution: No report.Old Business: David Laney presented a requestfor a matching grant for the Lake Shore BeekeepersAssociation. They requested a $3,000 grant to bematched by donations from the Lake Shore BeekeepersAssociation and other interested parties for yearroundprograms. The request was once again tableddue to no representation.New Business: Kim Flottum presented the reinstatementof the proposed by-law amendment Article2 – Section 2.2-2.8 and mentioned other oversights ofthe by-laws such as the omission of Corporate members.These amendments need to be approved by theBoard and then taken to the membership at EAS ‘08.Kim will present the amendments at the Spring Boardmeeting.EAS 09’: Kim Flottum presented a letter fromBee Culture to request the honor of sponsoring the 2009EAS Short Course and Conference at Holiday ValleyConference Center in Ellicottville, NY August 3-9, 2009.The Conference Center will supply rooms andmeals as a package for a registrant rather than EASregistration dealing with the details. It is compatible with7 Springs.Bee Culture will be the first sponsor for the EASshort course and conference that is not a state beekeepinggroup. Corporate members were accidentally omittedfrom the by-laws. The board stated as long as wewere not trying to get a vice president now we couldproceed with the 2009 meeting.A motion was made by Aaron Morris and secondedby Robin Mountain to accept the invitation fromBee Culture to host EAS ’09. All voted in favor of themotion.Spring Board Meeting Time: February 23,2008 in Chester County, PA. It will be held at theMicrotel Hotel that is 30 minutes from the PhiladelphiaAirport. A CCBA Conference will be held the same dayfrom 9 a.m. to 4 p.m. and EAS is invited to attend.Fall Board Meeting: October 18, 2008 at HolidayValley Conference Center in Ellicottville, NYAdjournment: A motion was made by BarryThompson and seconded by Aaron Morris to adjourn at11 pm. All voted in favor of the motion.Submitted by: Loretta Surprenant, EAS SecretaryWinter, 200823
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Winter, 2008 - Eastern Apicultural Society of North America

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