2008.06.10 Commissioners' Meeting Minutes - Royal Commission ...

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08.02 Matters arising.1. The October Commission Meeting would be on 3 October 2008 atRCAHMW offices in Aberystwyth.2. 07.29.6 The nomination of Pontcysyllte Canal and Aqueduct as aWorld Heritage Site would be considered for full assessment duringJune 2008.3. 07.29.7 No feedback concerning the Making the Connections Bid hadbeen received. No further approaches for feedback on this issue wouldbe made.4. 07.32.1: It was noted that reformulation of the Mission Statementwould follow the discussions on RCAHMW strategy.08.03. Chairman’s Business1. It was noted that the IFA Conference had been a success and themeeting with the Minister had been useful. The First Minister hadprovided an introduction for Cofnod.2. It was noted that 4of the applicants for the two Commissioner postswould be interviewed in July and that 5 applicants would beinterviewed for the post of Chairman. The outcomes of theseinterviews should be known by September 2008.3. It was reported that the chairman had attended Treftadaeth conferenceand that Mr Neil Harries and the chairman had attended the launch ofthe e-trail at Blaenavon.4. Thanks were extended to all those involved with the organisation andpresentation of the tour of Abergavenny.08.04. Secretary’s Report.1. Thanks were extended to those members of staff involved inorganising the IT refresh.2. The visit of the Permanent Secretary, Huw Brodie was positive and arequest for a funding bid, which will take account of the salariesdeficit, the need for an ongoing IT refresh and the VAT on SWISHpayments, was subsequently received.3. The Secretary requested comments on the draft Strategic Statementprior to its redrafting at the end of June.4. It was agreed that a working group, to include Professor Carr andProfessor Griffiths be established to review the Royal CommissionCollecting Policy to take account of digital archive material.5. It was reported that the Remit Letter, received since the lastCommissioners’ Meeting had required a reworking of the Strategicand Operational Plan. Discussion of the Remit Letter noted that it was2
important for the Royal Commission to engage with the voluntary andprivate sectors in Community initiatives, particularly the CommunitiesFirst Strategy. It was agreed that partnership working was importantin achieving good results. It was suggested that the RoyalCommission might attend meetings of AGSBs Chief Executives inorder to work collaboratively in delivering the commitments in OneWales.6. It was noted that a Financial and Management Review of the RoyalCommission would take place in 2010 and that the Commissionshould consider what information would be required for that review. Itwas agreed that the review would be an agenda item for the meeting inOctober.08.05 Performance Review1. It was noted that The Uplands Initiative Project had missed itsperformance target 2007-08. As much of the archaeological surveycan only be undertaken late in the financial year- due to vegetationcover- a problem in receiving all the data before the end of Apriloccured. In the current financial year it is anticipated that the granteedocumentation would be sent earlier to alleviate year end pressures. Itwas agreed that strategy for the Uplands Initiative Project would bethe focus of the Commissioners Meeting in June 2009.2. It was suggested that the Secretary review the targets and that acommentary on exceptions be provided.3. The efficiency savings report was welcomed.08.06 Risk Management.The changes to the risk register were noted and agreed.08.07 Voluntary Sector Scheme Action Plan1. It was noted that many voluntary organisations were represented at theTreftadaeth conference. The Royal Commission works within severalpartnerships that include voluntary bodies and a significant amount ofoutreach work is directed at the voluntary sector. It was agreed thatthis work should be highlighted with a new website page and that theRoyal Commission should explore more ways of working with thevoluntary sector.08.08 SWISH Reports1. It was reported that the Royal Commission contribution to the SWISHpartnership for 2008-09 has been agreed, although the discussionconcerning the payment of VAT was ongoing.3
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2008.06.10 Commissioners' Meeting Minutes - Royal Commission ...

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