JOB ANNOUNCEMENT Director of Finance and Administration (Part ...

More documents

Recommendations

Info

position is based at the CAPH/SNI offices in Jack London Square, Oakland, CA, and is part-time atapproximately 25-30 hours/week, with the possibility that the position and hours could evolve over time.PRIMARY RESPONSIBILITIESFinancial Managementa. Responsible for managing all aspects of financial operations in collaboration with Director of SNIand President of CAPH.b. Work closely with SNI Director, CAPH President, Executive Committee, and Finance Committee ofthe Board of Directors to:i. Manage the annual budgeting process;ii. Support the Audit Committee and assist with the annual audit as required;iii. Oversee grants fiscal reporting, tracking and management, including management offederal cooperative agreement (mandates employee tracking, audits, invoicing).iv. Review and update financial policies as necessary.c. Directly responsible for, and work with staff and consultants, if any, to:i. Support leadership team and staff in preparing and tracking programmatic andorganizational budgets;ii. Document payables and receivables and reconciliation; track cash flow and provideappropriate cash flow projections and related reports.iii. Create and analyze monthly reports focusing on programmatic efficiency costs, budgetforecasting, dues invoices and collections, profit/loss statements, cash flow, and otherfinancial statements using the organization’s financial software/system;iv. Review and revise staff time allocation relative to grants and contracts regularly;v. Ensure appropriate allocation and processing of shared staff between two organizations’financial management;vi. Support in designing, and directly manage financial planning strategies;vii. Anticipate the needs of the two organizations and provide best-practice financial reporting,analysis, projections, systems, and risk management.d. Working with outside auditors and accountants, ensure that the organization is current on allaccounting procedures and compliance and anticipate the implications of any accounting rule, IRS,or other changes.e. Provide timely information to the CAPH President & CEO, SNI Director, program staff andappropriate board committees.Operationsa. Overall responsibility for smooth and effective daily office operations, including ongoing leadershipand implementation of initiatives to assess and improve office and organizational operatingpractices.b. Provide effective supervision and professional development for Bookkeeper and Office Manager.c. Manage IT vendor, anticipate IT and systems needs, and make recommendations for systemsimprovements.d. Contracts management, including developing policies and procedures for review and approval ofcontracts.e. Maintenance of key organizational files, including official records such as Board minutes2
f. Ensure office staff provide exceptional internal (and external) customer service to support effectivemission and program delivery, transparency, and accountability.Human ResourcesIn the human resources capacity, responsibilities fall under two main areas: human resource operationsmaintenance, and human capital management.a. Human Resources Operations Maintenance includes consistent implementation and managementof high quality human resource policies and practices on a day-to-day basis.i. Manage relationship with, and serve as primary liaison to, contracted Human Resourcevendorii. Provide project management and staffing for HR projectsiii. Complete payroll data submissions twice monthly to HR vendoriv. Manage 401K and pension programsb. Human Capital Management: Supports a culture of collaboration that aligns with the values of theorganization.i. Assist and support recruitment process for new staff.ii. Work with HR vendor and CAPH and SNI staff to ensure understanding and compliancewith key HR policies.iii. Assist employees in addressing daily work challenges.iv. Develop and manage employee recognition strategies.SKILLS AND QUALIFICATIONS, AND ATTRIBUTES• Demonstrated commitment to and practice of CAPH and SNI values.• Service oriented and always professional.• Highly organized with strong attention to detail.• Resourceful, motivated and committed.• Ability to work independently, coordinate multiple priorities, problem solve, and meet deadlines withminimal supervision.• Ability to interact professionally and courteously with staff, members, external contacts and vendors.• Excellent interpersonal skills and ability to work collaboratively in a small, hardworking officeenvironment.• Excellent leadership and management skills with experience in financial planning and financialpolicies for organizations of similar size and complexity.• Ability to translate complex financial concepts to individuals at all levels.• Sufficient IT experience to proactively identify and recommend appropriate systems.• Excellent computer skills including proficiency in Outlook, Word, Excel, PowerPoint, and financialaccounting software/systems.• Bachelor degree required. Degree in accounting highly desirable; courses in finance and/oraccounting a must. MBA and/or CPA a plus.• Due to the organizations’ strong partnership with an outsourced HR provider, experience with humanresources management is a plus but not required.• Minimum of five (5) years senior-level finance and administrative implementation experience.• Experience working in 501(c)(3) and/or 501(c)(6) organizations or other entities with similar budgetand complexity desirable.As part of the screening process, CAPH and SNI will be conducting thorough reference checks,background checks, and credit checks.3
Page 1: JOB ANNOUNCEMENTDirector of Finance

JOB ANNOUNCEMENT Director of Finance and Administration (Part ...

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?