Management of Halocarbons - Service correctionnel du Canada

Correctional Service
Canada
Service correctionnel
Canada EG 318-4 – Management of Halocarbons
SECTION 4 – DATA MANAGEMENT AND REPORTING
RECORDS
1. Whenever a refrigeration or air-conditioning system is decommissioned, a written record containing
the information set out in Schedule 5 (Dismantling, Decommissioning or Destruction Notice for a
System) shall be kept on site in the service log.
2. Whenever a refrigeration or air-conditioning system is installed, serviced, leak tested, repaired or
charged, a written record containing the information set out in Schedule 6 (Refrigeration System
and Air-conditioning System Service Log) shall be kept on site.
3. The institutional phase-out plan, i.e. the gradual replacement schedule, for refrigeration and airconditioning
systems containing a halocarbon listed in any of items 1 to 9 of Schedule 1 shall be
kept on site and available at all time for review by RHQ and/or NHQ staff.
4. All the documents required in these Environmental Guidelines (in particular, records, service logs,
reports, notices or other relevant documents) shall be kept on site in the form of a central register of
halocarbons or integrated to the Environmental Information System (EIS), for a period of at least
10 years beginning on the date of their issuance [see section 2.11 – Refrigerant Code of Practice].
RELEASE REPORTS
5. In the event of an accidental release of 100 kg or more of any halocarbon, the following reports shall
be submitted to:
• the appropriate Regional Division of Environment Canada (in priority),
• the Regional Environmental Officer (REO), and
• the Environmental Programs Section at CSC-National Headquarters (CSC-NHQ),
a) within 24 hours after the day on which the release is detected, a verbal or written report that
indicates the type of halocarbon released and the type of system from which it was released;
b) within 14 days after the day on which the release is detected, a written report that indicates the
information set out in Schedule 7 (Halocarbon Release Report).
6. If more than 10 kg but less than 100 kg of a halocarbon is released, written reports that contain the
information set out in Schedule 7 (Halocarbon Release Report) shall be submitted twice a year
(mid-July and mid-January) to the Regional Environmental Officer (REO). The REO will then
forward these reports to the Environmental Programs Section at CSC-NHQ so that NHQ submits
semi-annual corporate reports to the appropriate Regional Division of Environment Canada.
Environmental Programs, NHQ Page 10 2005-05-04