Banker — continued from page 12president, and that is going away. There are only so many hoursin a day—even considering how much night and weekendwork he and other community bankers do—and the inundationof regulation makes it impossible for a CEO to know whata more specialized employee does.“I sometimes feel a little guilty at conferences, when someoneasks me how we handle this or that,” says Siebenmorgen.“I don’t have the foggiest. Once upon a time, I could have toldyou exactly, but I can’t anymore. We have people who do thesetasks. It becomes a matter of knowing whom you can trust.” Infact, Siebenmorgen finds his time at such a premium that hehas done things he once would have thought unthinkable, suchas skipping a loan committee meeting. Formerly, he routinelysat in. “I’m sort of nosy,” he admits. But time pressures madehim reconsider.“I’ve got a lot of pretty good credit people, a seasoned lendingforce, and I’ve got a senior loan officer,” Siebenmorgenexplains. “I find myself looking at the agendas ahead of timemore, and sometimes I realize there’s nothing there I want tosit in on. And so, I’ll spend the hour doing something else.”(He notes that he does read the loan files before they arrive atthe committee, “at night, at home.”)Meetings have long been the bane of banking, one ofthe “meetingest” industries. And not every member of thisroundtable discussion agreed with Siebenmorgen’s idea aboutskipping loan committee meetings.“It’s not that the meetings are a waste of time, it’s that manymeetings go far too long,” says MidWestOneBank’s Funk.“Many meetings could start and finish in 30 minutes, but theyrun 75. That’s management’s problem. We’ve got to jump inand tell people to aim for productive meetings.”Indeed, Siebenmorgen says he’s come to the point where,once his reason for being in a meeting has been accomplished,he leaves.Sometimes, he adds, “I’ll get up thinking that the meetingis going to go another hour or so. But I’ll look around and seeeverybody else wondering why the meeting still has to go onwhen I’m leaving. And that tells me it was scheduled for toolong to begin with.”A key aid for keeping meetings shorter and on point at CommunityNational Bank, Waterloo, Iowa, is Market PresidentStacey Bentley’s insistence on a prepared agenda. If there’s noagenda, “we do not have the meeting,” she says, and that hascut down a lot on time drain at the $228.4 million-assets bank.And when the meeting is held, the agenda focuses efforts.Open doors, and shut onesThe quintessential community bank president was like alocal Harry Truman—the buck stopped at his or her desk, andTips for SurvivalRoundtable bankers shared ideas on getting through theday and, in particular, email:• Dispense with the pleasantries. “One of my biggest timewasters is emails—the unnecessary ones or the ‘Okay,thanks’ kind. Just be done with it. We need some kindof email etiquette or something,” says Stacey Bentley ofCommunity National Bank, Waterloo, Iowa.• Three strikes and you’re out. Paul Siebenmorgen ofArchbold, Ohio-based Farmers and Merchants StateBank, has a rule: Send garbage three times and you go onthe spam list.• Ignore it; it’ll be there later. Several bankers setspecific times of day when they do not check email, andconcentrate on other tasks.• Don’t “meet” by email. Laurie Beard of Founders Bank& Trust (Grand Rapids, Mich.) objects to people whocarbon copy others into an email conversation when sheinitiated it. “This not seeing each other and meeting faceto face drives me nuts.”• Watch your attitude. “It’s easy to get depressed about allyou have to deal with, and feel as if you had the weightof the world on your shoulders. But step back sometimesand remind yourself that it is a privilege to be able tolead a company like a community bank. Many peoplework hard through their careers and never have suchopportunity,” points out Jim Edwards of United Bank,Zebulon, Ga.Corporate Governance and … Google?When fresh data from the web is as close as your director’siPad or laptop—which the bank may have paidfor—loan discussions may take on added dimensions. Thisis just one of the ways the dynamic of the community-bankboardroom is changing. The bankers participating in thisroundtable also discussed this evolution, which you canread in a sample copy of ABA Bank Directors Briefing. Goto www.ababj.com/BDBsample to register and download asample and order form. 14 www.azbankers.org
the door was always open for employees, customers, and communitymembers.Is that still doable? Roundtable bankers differed significantlyin their policies and preferences.“I don’t have a door,” says Founders Bank’s Beard, “so thecommitment is pretty sincere on my part.” But this isn’t justan accident of architecture. Beard explains that when the bankbegan 21 years ago, this attitude was part of the culture thefounders intended would set it apart from competitors.“That’s part of being a community banker,” agrees Bentley.“It does throw a wrench in things at times, but I feel that it’spart of my job. I want to be accessible to customers.”“There are times when I have to shut my door to focus onsomething or to take a conference call, but other than thatI’ll usually be fairly open and accessible,” says United Bank’sEdwards. “Now, internally, most of the time you learn prettyquickly who is going to come to you with real issues, and whomay be worrying you to death and complaining. You need todeal with that, and not let that happen.”But Edwards wants to be in touch with what’s going on, and“you need to have that kind of accessibility, and you can’t dothat on a tight schedule—at least I haven’t figured out how.”“This isn’t Wall Street—this is community banking,” saysFunk.Farmers and Merchant State Bank’s Siebenmorgen believesin accessibility, but finds the best way to grant it, and yet controlhis time, involves a two-part approach.First, he says, remember that “it’s hard to hit a movingtarget. So I try to walk around the bank and get through everydepartment, every day I’m in the bank.” He starts his day onfoot, coffee in hand, unless he has a morning meeting. This ismore efficient than having “someone coming into your office,sitting down, and wasting 20 minutes of your time [on preliminaries].If you walk around, you can answer many questionsquickly.”Others also are big believers in what consultant Tom Peterscalls “management by walking around,” but Siebenmorgengoes a step further back at his desk.He insists that those who want to see him personally makean appointment. “People don’t go for a haircut without an appointment,”says Siebenmorgen, “so why do barbers’ schedulescommand more respect than ours do as bankers?” Reprinted by permission from the February 2013 issue of ABA Banking Journal, copyright2013 by the American Bankers AssociaonARIZONA BANKER Spring 2013 15