Download - American Roentgen Ray Society

Hotel and TravelHotel ReservationsThe ARRS has negotiated a block of rooms at the Hyatt RegencyChicago on behalf of those attending the ARRS annual meeting. Totake advantage of the special negotiated ARRS rates, you must beregistered for the annual meeting first. Annual meeting registrationis available at www.arrs.org. Registration for the ARRS annualmeeting will open December 15, 2010.Once you have registered for the ARRS annual meeting, you will beprovided with a unique online link to book your hotel reservation.Hotel reservations must be made online by Friday, April 1, 2011 toqualify for the special ARRS rates. After that date, the ARRS roomblock will be released and higher rates may apply.Room reservation requests made by phone, fax or mail will not beaccepted. The ARRS reserves the right to cancel any hotel reservationmade within the ARRS room block by individuals not registeredfor the ARRS annual meeting.Questions Regarding Hotel ReservationsPlease contact the hotel directly using the directions provided whenyour hotel reservation was made online. The ARRS is not able toanswer questions regarding your hotel reservation.Travel InformationCar RentalHertz is the official car rental company for this meeting. To reservea car, call Hertz at 800-654-2240 and refer to the discount numberCV#04FN0002. For online bookings, visit www.hertz.com, check “Ihave a discount,” select “Convention Number (CV)” and enter04FN0002. There is a Hertz desk at the Hyatt Regency Chicago.Advance reservations are recommended, as cars are subject toavailability.2468101214161820Hyatt Regency Chicago RatesStandard RoomsSingle or Double $220Regency Club $249All rates are quoted in U.S. funds and subject to applicable stateand local taxes (currently 15.4%).Hotel ConfirmationsWhen you make your reservations online you will receive a confirmationemail from the hotel along with instructions if you need tomake changes to your hotel reservation.DepositsAll reservations must be guaranteed with a credit card. Credit cardswill be charged a first night’s deposit at the time a reservation ismade. Deposits are fully refundable if cancelled at least three (3)days prior to arrival.Cancellations/ChangesCancellations must be made three (3) days in advance of the arrivaldate to avoid a one night room and tax charge. Changes to yourreservation can be made up until the day of arrival. Any cancellationsand changes to your reservation must be done online.Registration HoursSaturday, April 301:00 pm–5:00 pmSunday, May 16:30 am–6:30 pmMonday, May 2–Thursday, May 56:30 am–4:30 pmFriday, May 66:30 am–1:00 pmPresidential Address& Gold Medal AwardsSunday, May 16:00 pm–7:30 pmMember BusinessMeetingThursday, May 59:30 am–10:30 amCommercial ExhibitHoursMonday, May 2–Tuesday, May 39:15 am–4:15 pmWednesday, May 49:15 am–1:00 pmLunch served12:00 noon–1:00 pmMonday–WednesdayElectronic ExhibitHoursSunday, May 11:00 pm–7:00 pmMonday, May 2–Wednesday, May 47:00 am–10:00 pmThursday, May 57:00 am–6:00 pmRegistrationI n f o r m a t i o n