GAANN Handbook - Department of Biology

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Awards: Conditions and Restrictions of PaymentAmount of AwardThe amount of a grant to an academic department may not be less than $100,000 and may not be morethan $750,000 in a fiscal year. Also, no academic department may receive more than $750,000 as anaggregate total of new and continuing grants in any fiscal year.DurationThe maximum duration of a GAANN award is three annual budget periods during a three year (36 month)project period.Stipend AwardThe institution shall pay the fellow a stipend at a level of support equal to that provided by the NationalScience Foundation graduate fellowships, except that this amount must be adjusted as necessary so as notto exceed the fellow’s demonstrated level of financial need as determined under Part F of Title IV ofHEA. The Secretary announces the amount of the stipend in a notice published in the Federal Register.Institutional PaymentThe Secretary determines the amount of the institutional payment annually in accordance with inflation asdetermined by the United States Department of Labor’s Consumer Price Index for the previous calendaryear. The Secretary announces the amount of the institutional payment in a notice published by theFederal Register.The institutional payment must be first applied against a fellow’s tuition and fees. After payment of afellow’s tuition and fees, the institutional payment may be applied against educational expenses of thefellow that are not covered by tuition and fees and are related to the academic program in which thefellow is enrolled. Allowable uses of the institutional payment include:Costs for rental/purchase of books;Cost of computer hardware/project specific software and other equipment prorated by the lengthof the student’s fellowship over the reasonable life of the equipment;Membership fees of professional associations;Travel and per diem to professional association meetings and registration fees;International travel, per diem, and registration fees to participate in educational activities;Expenses incurred in research, andCosts of reproducing and binding educational products.Institutional Matching ContributionThe Higher Education Act of 1965, Title VII, Part A, Subpart 2, section 648.7, as amended, states that aninstitution shall provide, from non-Federal funds, an institutional matching contribution equal to at least25 percent of the amount of the grant received under this part, for the uses indicated under section 648.63of the program regulations. Pursuant to these rules, the institutional matching contribution may be usedto:(1) Provide additional fellowships to graduate students who are not already receiving fellowships underthis part and who satisfy the requirements of Sec. 648.40 [program guidelines for fellows];(2) Pay for tuition, fees, and the costs listed in Sec. 648.62(b) [program related expenses of the fellow];4
(3) Pay for the fellow’s heath insurance only if it is a requirement that all students on your campus havehealth insurance;(4) Pay for costs of providing a fellow’s instruction that are not included in the tuition or fees paid to theinstitution in which the fellow is enrolled; and(5) Supplement the stipend received by a fellow under Sec. 648.51 in an amount not to exceed a fellow’sfinancial need.(b) An institution may not use its institutional matching contribution to fund fellowships that werefunded by the institution prior to the award of the grant.Unallowable CostsNeither grant funds nor the institutional matching funds may be used to pay for general operationaloverhead costs of the academic department. General operational overhead costs are defined as means ofnon-instructional expenses incurred by an academic department in the normal administration and conductof its academic program, including the costs of supervision, recruitment, capital outlay, debt service,indirect costs, or any other costs not included in the determination of tuition and non-refundable feecharges.Grant RenewalsThe GAANN Program does not make grant renewals. If your grant is ending, you must compete in thenext competition to secure additional funding once your grant expires. Previous funding does notguarantee success in a new competition.Distribution of FundsThe Secretary awards to the institution of higher education a stipend and an institutional payment for eachindividual awarded a fellowship. If a grantee has not placed fellows within two years of receiving a grant,the grantee may not be eligible for third-year funding. In accordance with section 648.50 (b) of theGAANN program regulations, if an academic department of an institution of higher education is unable touse all of the amounts available to it under this part, the secretary reallots the amounts not used toacademic departments of other institutions of higher education for use in the academic year following thedate of the reallotment.Selecting GAANN FellowsIn selecting individuals to receive fellowships, an academic department shall consider only individualswho:(1) Are currently enrolled as graduate students, have been accepted at the grantee institution, or areenrolled or accepted as graduate students at an eligible non-degree granting institution;(2) Are of superior ability;(3) Have an excellent academic record;(4) Demonstrate financial need;(5) Are planning to pursue the highest possible degree available in their course of study;(6) Are planning a career in teaching or research;(7) Are not ineligible to receive assistance under 34 CFR 75.60, and(8) Are U.S. Citizens, Permanent Residents of the United States, or can provide evidence from theImmigration and Naturalization Service that they are in the United States for other than atemporary purpose with the intention of becoming permanent residents.Financial NeedTitle IV Part F of the HEA of 1965, as amended, provides that a GAANN fellow must demonstratefinancial need to receive a fellowship and must file a FAFSA to determine the amount of his or her award.The financial aid office of the institution issuing the stipend will use the FAFSA as the primary criteria5
Page 1 and 2: U.S. Department of EducationOffice
Page 6 and 7: for determining need. Submission of
Page 8 and 9: who have demonstrated a high degree
Page 10: Fellowship ConditionsTo continue to

GAANN Handbook - Department of Biology

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