Leave of Absence System Instructions for Graduate Programs

• Pending RET-Awaiting Review: A student has requested to return from a leave of absence. The graduate chairor program director will need to submit a recommendation on the return from a leave of absence.• Pending RET-Reviewed=Yes: The graduate chair or program director has provided a recommendation on therequest to return from a leave of absence, but a decision on the leave of absence has not been made byRackham.• All REQ in Program: All requests by students in your Ph.D. program, regardless of the status of the request for aleave of absence.TIPS• To view a student's request, click [view].• If you are not sure where to find your student's request, select All REQ in Program.• Graduate coordinators can view students' requests but cannot submit recommendations for leaves of absence.• Click [U-M Logout] to exit the system.THE STUDENT'S REQUESTThe student's request contains the student's name, uniqname, UMID, graduate program, type of leave, and theanticipated dates of the leave.TIPS• There are four types of leaves of absence: medical reasons, family necessity/dependent care, military service,and personal reasons.• Students with U-M issued F-1 or J-1 visas must consult with the International Center before requesting a leave ofabsence.• REQ approved?: = "Pending" indicates a decision on the request for the leave of absence has not been made byRackham.• "Active" RET = "No request to return" indicates the student has not initiated a request to return from the leaveof absence.Instructions for Entering a Recommendation• Check the appropriate recommendation.• A comment box is available for the graduate chair or program director to explain the recommendation.o Comments can only be viewed by the Leave of Absence Coordinator and Rackham deans.o Comments cannot be viewed by students.• When ready, the graduate chair or program director should check the confirm box and click on the green Submitbutton.TIPS• Graduate coordinators are not able to submit recommendations.• Click "Go to the List Leave of Absence Requests page" to return to the main screen.Instructions for Graduate Chairs or Directors for the Leave of Absence Online System – 11/13 Page 2 of 2