Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.STEP - 2TENDER COMMITTEEi. All tenders should be opened only by the Regional Tender Opening Committee consistingof 3 members preferably :1. Two Officers from RO, at least one Officer from the Establishment Dept. & one fromAccounts at RO.2. An Officer from Internal Audit Department, R.O.ii.iii.iv.It is, therefore, imperative for the Regional Office to form a Regional Tender Committee,if not already constituted.The main (Master) envelopes of each Tender should be opened at the first hour of thenext working day following the last date fixed for submission of Tenders.The time limit stipulated at (iii) above should be strictly adhered to.v. If any of the Committee Members from RO is unable to attend on account of any unavoidablecircumstances, the Chief Regional Manager / Deputy General Manager ofconcerned RO can nominate another Officer of the same rank as the absentee memberof the Tender Committee in writing.vi.vii.viii.Any member of I.A. & I.D. Cell at RO should ensure his presence on the schedule date ofthe opening of the Tender.All Committee Members should be intimated in writing (as per Annexure –II) well inadvance to ensure their presence on the stipulated date of opening of tenders.All Committee Members should be provided with a copy of these “Guidelines / Procedurefor Selection of New Premises on lease / on Rental / Outright Purchase Basis.STEP -3OPENING OF TENDERSi. Before opening of tenders all Members should put their signature and date on all theenvelopes.ii.After opening of the Master Envelopes the Tender Committee should examine whetherall the envelopes contain TWO envelopes (“Technical Bid” & “Financial Bid”) duly sealedand super scribed as per guidelines for submission of tender and record their findings inthe prescribed form “Findings of the Tender Committee at the Time of opening of theMain (Master) envelopes” (Annexure-III).MANUAL ON PROPERTY13