EVENT SAFETY PLANNING GUIDE - Hambleton District Council

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When designing the camping facilities, attention should be given to the followingissues:-Site design and layout, segregation of vehicles/live-in vehicles, information,organisation and supervision, contingency planning (in case of adverse weather,failure of water supplies etc), public health including food preparation, previous useby animals, exclusion of dogs, crime, fire safety, site services, first aid, welfare,telephones, sanitary facilities, refuse, site lighting, access, fires and noise.FloatsThe starting point is that the carriage of people on a motor vehicle or trailer in adangerous manner would constitute an offence contrary to section 40 of the RoadTraffic Act 1988. What would constitute a dangerous manner would vary according tothe nature of the event, the type of passenger, the competence of the driver and thedesign and construction of the vehicle or trailer.The organisers must decide if they wish to use a float. If they do, they should have aroad closure in place and the vehicle being used as a float may require a VehicleSpecial Order (VSO) from the Department for Transport. This is an exemptiontemporarily allowing a vehicle to be used for a purpose other than that for which itwas designed. Irrespective of any VSO, anyone carried in or on the vehicle MUST becarried in a safe manner.Community SafetyIn promotional literature/event programmes, suggesting directions and travel routeswith advice on planning journeys, travelling in groups and avoiding short-cuts, can behelpful, particularly if the event is to finish late.FinallyThe information contained within this booklet is intended to highlight the importanceof making safety your number one priority in planning your event.The considerations are by no means exhaustive and should be supplemented byother reading, including those listed in the Further Reading section at the end of thisbooklet. Careful planning and organisation will help to ensure that your event is bothsafe and enjoyable for everyone involved.The agencies of the Event Safety Group will not be held responsible for any death,personal injury or loss or damage to property (including property owned by one ormore of the agencies) caused by or arising from the holding of your event and it isyour responsibility to ensure that you have taken all necessary steps (includinginsurance) to protect yourself from liability of this nature.If your event is to be held on Council owned land, you will be required to sign a formindemnifying the Council against any action, claim, loss, costs or expenses resultingfrom or consequential upon any liability of the above nature. You will also be requiredto agree to insure and provide evidence of such insurance with an insurancecompany to cover liability of this nature up to the value of £5,000,000 in respect ofeach and every claim.C:\Documents and Settings\rangell\Desktop\event safety planning guide v3.docPage 14 of 18
The Event Safety Group wants to help you and we want your event to take place inHambleton and Richmondshire. The advice given in this document may appearonerous, but everyone has to strike a balance between safety and pleasure. Theinformation provided here is a brief outline of the issues that the Event Organiser willneed to consider as requirements will be a consequence of their risk assessment andprecise arrangements will need to be tailored to each individual event.Please complete the event notification form at the end of this booklet and return it tothe address provided. Do make the effort to talk to the group and remember that youare welcome to attend a meeting of the Event Safety Group if you wish to discussany safety matters. There is a great deal of professional advice to assist you andremember – its free!Useful ContactsOrganisation Name Telephone Email addressno.North Yorkshire Jeremy 101 Jeremy.brown@northyorkshire.pnn.police.ukPoliceBrownNYCC – Traffic Jayne 08458 Jayne.charlton@northyorks.gov.ukManagement(Hambleton)Charlton 727374NYCC TrafficManagement(Richmondshire)NY Fire andRescue ServiceNY AmbulanceServiceCommunitySafetyEnvironmentalHealth ServiceNYCCEmergencyPlanningHDC and RDCDesign andmaintenanceNY TradingStandardsServiceNeilLinfootSamuelCrossleyJackEwingPatWilsonSusanBollandHelenBaxterCliveThorntonElizabethFitzgerald0845872737407789946343077304260320174882717601609767133016095330530160976705201609534817C:\Documents and Settings\rangell\Desktop\event safety planning guide v3.docPage 15 of 18Neil.linfoot@northyorks.gov.ukSamuel.crossley@northyorksfire.gov.ukJack.ewing@yas.nhs.ukSources of further informationwww.hse.gov.uk/event-safety/index.htmwww.firesafetyguides.communities.gov.ukhttp://www.dft.gov.uk/vca/other/vehicle-special-orders.aspPat.wilson@richmondshire.gov.ukSusan.bolland@hambleton.gov.ukHelen.baxter@northyorks.gov.ukClive.thornton@hambleton.gov.ukElizabeth.fitzgerald@northyorks.gov.ukHome Office – The Good Practice Safety Guide – for small and sporting eventstaking place on the highway, roads and public places.
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EVENT SAFETY PLANNING GUIDE - Hambleton District Council

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