HACU-IOHE/OUI - Hispanic Association of Colleges and Universities

The student agrees to:a.) Cover the various expenses that may be required at the host institution (such as administrative expenses), afterthese specific expenses are communicated to the student prior to departure from the home institution.b.) Cover his/her transportation expenses, insurance and living expenses (room and board) for himself/herself and,if circumstances require, for his/her spouse and/or dependents.Take advantage of student aid programs he/she may be entitled to as a student of the sending institution.Receive at the host institution the necessary orientation, advice, academic background and help in the housing search andassistance with any medical emergencies on campus.OPERATION OF THE PROGRAMHACU and IOHE will each assign a coordinator, whose role willbe to ensure the proper operation of the program. Thesecoordinators will make certain that the program is promoted at his/her association, keeps communication with theindividuals responsible at each of the participating institutions, and assists in the publicizing and dissemination of anypertinent information related to the exchange program.Each participating HEI appoints a person responsible for the exchange program and provides the coordinators of HACUand IOHE with all the appropriate contact information of this individual (name, title, address, telephone,fax number, ande-mail address) (Appendix A).With the purpose of securing the appropriate promotion of the student exchange program, the individual responsible ateach institution will provide each year to the HACU and IOHE coordinators with all the necessary information regardingthe promotional actions taken to keep potential candidates adequately informed and in contact with each responsibleindividual at the institutions involved.The selection process of the universities involved in the exchange of students must be characterized by flexibility, insuch a way that an HEI has the possibility of establishing MOUs with several of the participating institutions, thus alsohaving the opportunity to send students to several institutions.The bilateral agreements signed by the participating HEIs will create the necessary mechanisms needed to clarifythemes, such as: differences in academic calendars, evaluation and grading systems, accreditation and/or handling ofcourse equivalents, and other aspects.Given the need to have a framework for institutional collaboration in order to accomplish the objectives of a program ofthis nature, both OUI and HACU will facilitate the negotiation of the necessary institutional agreements (MOUs) for thispurpose.The number of participants admitted to the exchange program each academic year will be determined by each specificreciprocal agreement (MOU) between the institutions, depending on the number of slots available at each program ofstudies at the receiving institution and the number of eligible students. In spite of all good intentions to ensure a balancein the number of students exchanged, it is necessary to allow for the possibility of occasional slight imbalances.Imbalances may occur, especially when North/South exchanges take place. If thisoccurs, universities must select one ofthe following solutions:The sending institution agrees to pay the regular tuition at the host institution for any students, exceeding the originalnumber of exchange students agreed upon;For each three students in excess, the sending institution commits to provide a scholarship to cover room and board(lodging and meals) for a student that it receives from the other institution;