Sustainable Procurement Policy - Winthrop University

G. This policy will be reviewed annually by the Sustainability Committee and the Office ofProcurement Services.Responsibilities of Procurement DepartmentWinthrop is committed to actions designed to conserve and protect the environment and willcontinue to implement those actions whenever possible and economically feasible. It is theresponsibility of the Procurement Department, in conjunction with all Universitydepartments, to promote the development and use of environmentally friendly products andservices through the following activities:A. Promote the use of existing inventory within each department by posting a “need” or a“have” on the University’s public Swap-N-Shop site.B. Review contracts, bids, and specifications for goods and services to ensure that,whenever possible and economical, they are amended to provide for the expanded use ofproducts and services that contain the maximum level of post-consumer reusable orrecyclable waste or recyclable content, without significantly affecting the intended use ofthe product or service.C. Consult with all user departments to identify new environmentally friendly products andservices as well as improvements/changes in industry standards that may impact theenvironment.D. Require/recommend the use of recycled materials and recycled products by incorporatingthem in bid specifications where practicable.E. Purchase from suppliers who provide environmentally friendly products and services orsuppliers who are environmentally sensitive in their daily operations.F. Seek new suppliers and encourage existing suppliers to review the manner in which theirgoods are packaged. Work with suppliers in the areas of reduction and reuse of packagingmaterials.G. Use cost/benefit analysis to arrive at the correct sourcing decision; one that remainseconomically practical, reflects effective purchasing practices, and satisfies therequirements of the user department.H. Make suppliers aware of the Winthrop Sustainable Procurement Policy.I. Develop tools to track goals, assist in identifying and financially justifying greenproducts and services, make it easier to measure achievement of goals, and integrategreen purchasing into every day decisions.J. Utilize the Sustainable Procurement checklist (see below) for use in Universitypurchasing.K. Participate in training for implementing and improving the procurement ofenvironmentally friendly products.3