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5) AAPA staff will solicit nominations of qualified candidates for review or approval of the AAPA Boardof Directors.6) The term of the appointment will most often be determined by the external organization and will betracked by Academy staff.7) Upon possible re-nomination of the PA appointee, the AAPA may or may not support the continuedappointment, or may propose other PA candidates.8) The list of external organizations that the AAPA will propose nominations/appointments will bereviewed by External Affairs Committee, and any official appointment by the Academy will be made bythe AAPA Board of Directors.O. External Representatives—Communication and Interaction Expectations1) Where travel expenses are underwritten by AAPA, complete an online report at least annually on anyobjectives and significant policy developments with the external organization that may impact PAs andAAPA, with a follow-up online report after meetings of the external organization (and prior toreimbursement being issued).2) Maintain periodic interaction with the designated AAPA staff advisor and other AAPA staff orleadership to help facilitate successful action and completion of goals and objectives with the externalorganization.3) Maintain active working relationships with the leadership of the external organization.4) Document other significant policy developments at other times in the year (through the online reportingform) with the external organization that may impact the PA profession and AAPA.5) Complete an annual online self assessment and evaluation of the External Representatives program asrequested.P. External Representatives—Travel & Other Expense Approval (underwritten by AAPA)1) Should the expense for travel to meetings and other financial support not be provided by the hostnational external organization (and agreed to be underwritten by the Academy), they must be preauthorizedby Academy staff overseeing the External Representatives Program, as designated by theAAPA EVP/Chief Executive Officer, and in consultation with the staff advisor and chair of the EAC.2) At least two months prior the national external organization’s meeting, the appointed representative andstaff advisor will hold a conference call or meeting to discuss goals and objectives for the meeting andhow they relate to AAPA’s strategic plan and mission. These objectives will be submitted via an onlineform to initiate the pre-authorization process.3) Once your travel is authorized, make travel plans through AAPA’s travel agent using the appropriatetravel code provided by your staff advisor.Q. External Representatives—Reimbursement1) What AAPA will typically reimburse:Airfare, hotel, ground transportation charges, and meal per diem for up to four days, as well as (asspecified under the annual AAPA Travel Reimbursement Guidelines), and other financial support to thenational external organization meetings that has been approved in advance following the proceduresoutlined above.2) What AAPA will not reimburse:• Travel expenses or other financial support that has not been pre-approved through the proceduresoutlined above.• Spouse, partner, or companion expenses related to travel to the national external organization’smeeting.3) Prior to reimbursement being issued, an online report relating to the external organization’s meeting thatmay impact PAs and AAPA will be filed.