Special measures - Crown Prosecution Service

Annex IRecord keepingA member of CPS staff, other than the CPSprosecutor, must attend the meeting with thewitness and undertake the role of note-taker.The note must be signed and dated by all of themeeting attendees, with the exception of thewitness.The note-taker must record the followinginformation:• the name of the defendant;•the location of the Crown/magistrates’/youthcourt;• the CPS case reference number;• the name of the witness;•the names of the meeting attendees (CPS staff,the witness and the police officer. If otherpeople attend the meeting, their relationshipto the witness must be recorded);• the venue of the meeting (together with anindication of whether the meeting coincideswith a pre-court familiarisation visit);• the time the meeting started and ended;•details of the preliminary matters explainedto the witness:– the purpose of the meeting;– the role of the prosecutor;– no discussion of evidential matters;•• explanation of court procedure;• decisions reached; and• action to be taken, if necessary.discussion concerning special measures;24 Special measures meetings between the Crown Prosecution Service and witnesses