ACCESS CARD KEY POLICY AND PROCEDURES

AGRICULTURAL RESEARCH CENTER~Card Key Access Policies and Procedures~School of Agricultural & Environmental Sciences - Alabama Agricultural & Mechanical UniversityNormal, AlabamaCARD KEY RETURN ISSUESCard keys are to be returned when an employee terminates campus employment,retires, transfers, or changes room assignments. A CARD KEY RETURN FORM iscompleted, signed and submitted to the Research Office along with the returned cardkeys.CARD KEY TRANSACTIONS AND FORMSCard Key Request FormRequests for card keys are submitted in writing on the CARD KEY REQUESTFORM. Forms may be obtained from the http://saes.aamu.edu/Research/agresearch.html site. After the form has been completed and the appropriatesignatures of authorization obtained, the form is sent to the Research Office for finalapproval and card key issuance.Card Key Return FormReturn of university card keys is documented by completing the CARD KEYRETURN FORM. Employees transferring department, moving to a newoffice/workspace or leaving the University will record card keys returned and sign theform. The form will then be verified by the Supervisor, and Department Chair andthe form, along with the card keys, will be brought to the Research Office forverification of records and restocking.No Duplication or Unauthorized Transferring of Card KeysNo person may duplicate a university card key or request unauthorized duplication ofa card key. No person may transfer any university card key from an individualentrusted with the card keys possession to an unauthorized person, or be inunauthorized possession of a university card key. Card keys in the possession of anunauthorized person may be confiscated. No person shall replace without properpermission, damage, tamper with or vandalized a university lock or security device.SAES 2004 - 4 -