RAVU - Homeland Security

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Privacy Impact AssessmentUSCIS, RAVUPage 7AOR with the missing information. If RAVU determines that the anchor relative is unlikely to be able toprovide additional information to support the claimed relationship and no inconsistent information hasbeen found during the RAVU review, it will forward the AOR overseas for interview. The USCISinterviewing officer will be responsible for making the final determination of whether or not the claimedrelationship is genuine. In addition, all of the information RAVU reviews has been provided by theanchor relative and often verified by a USCIS officer during the anchor’s refugee interview, includinginformation from the A-file and information submitted by the anchor in the AOR. RAVU considers thesignificance of any inconsistencies found when making a determination regarding access. Resettlementagencies have also been trained by DOS PRM and USCIS to provide counseling to the anchor relativesand solicit explanations regarding any known inconsistencies.Section 1.0 Authorities and Other Requirements1.1 What specific legal authorities and/or agreements permit anddefine the collection of information by the project in question?The Immigration and Nationality Act (INA), 8 U.S.C. §§ 1157 and 1522(b), as amended,provides the legal authority to collect and use information for the Priority 3 Family ReunificationProgram.1.2 What Privacy Act System of Records Notice(s) (SORN(s)) applyto the information?The STATE-59 13 Refugee Case Records SORN covers the collection of information fromindividuals who have applied for admission to the U.S under the USRAP and individuals in the UnitedStates who claim a relationship with certain family members overseas in order to establish their access tothe USRAP. Routine Use 1 of STATE-59 Refugee Case Records permits DOS to share information withUSCIS to determine the eligibility and admissibility of individuals applying for admission to the U.S. asrefugees or any other immigration benefit under U.S. law.Concurrent with the publishing of this PIA, DHS is updating and reissuing DHS/USCIS-008Refugee Access Verification Unit System of Records Notice to clarify that the SORN covers the reviewof AORs filed by anchor relatives in the U.S. on behalf of certain family members overseas seekingconsideration for refugee resettlement under P-3. 14 The DHS/USCIS/ICE/CBP-001 - Alien File, Index,and National File Tracking System of Records (June 13, 2011, 76 FR 34233) also covers the materialsfrom the refugee case file, which are consolidated into the A-file after the individual is admitted to theU.S. at a Port of Entry or a final decision to deny refugee status has been made. 15 A-files are created forindividuals who are interviewed by a USCIS officer overseas.13 STATE-59 Refugee Case Records SORN is available at http://www.state.gov/documents/organization/102801.pdf14 DHS/USCIS-008 Refugee Access Verification Unit SORN is available at http://www.gpo.gov/fdsys/pkg/FR-2008-12-19/html/E8-29837.htm.15 The DHS/USCIS/ICE/CBP-001 - Alien File, Index, and National File Tracking System of Records SORN isavailable at http://www.gpo.gov/fdsys/pkg/FR-2011-06-13/html/2011-14489.htm.
Privacy Impact AssessmentUSCIS, RAVUPage 81.3 Has a system security plan been completed for the informationsystem(s) supporting the project?RAVU is covered as a subsystem under the DHS SharePoint as a Service (SPaaS) Authority toOperate (ATO). The ATO for SPaaS was issued on August 5, 2011, and is set to expire after three years.1.4 Does a records retention schedule approved by the NationalArchives and Records Administration (NARA) exist?NARA approved the RAVU Records [N1-563-04-05] and A-file [N1-566-08-11] RetentionSchedule. USCIS is working with NARA to supersede/revise the RAVU Retention Schedule to reflect a15-year retention of the Master File instead of the current 20 years.1.5 If the information is covered by the Paperwork Reduction Act(PRA), provide the OMB Control number and the agency numberfor the collection. If there are multiple forms, include a list in anappendix.RAVU does not collect information directly from the individual. DOS uses Form DS-7656,Affidavit of Relationship, to establish qualifications for access under P-3, which is subject to PRArequirements. DOS obtained OMB approval for Form DS-7656 (OMB No. 1405-0208).Section 2.0 Characterization of the InformationThe following questions are intended to define the scope of the information requested and/or collected, aswell as reasons for its collection.2.1 Identify the information the project collects, uses, disseminates, ormaintains.RAVU maintains information about anchor relatives located within the United States and claimedqualifying family members overseas who are listed in Section II of the AOR.Information about the anchor relative gathered from scanned documents in the A-file may include:• Full Name;• Physical and Mailing Address;• Telephone and Fax Numbers;• Date of Birth;• Gender;• A-Number;• Social Security number;• Immigration Status;• Date of Arrival in the U.S.;
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