How to Write a Work Term Report - Concordia University

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your work term to go over the Employer’s Evaluation of Work Term and complete SECTION1: WORK TERM OBJECTIVES: Performance Objectives and Professional/Personal Objectives(See Appendix A). This is also a good time to explore possible topic areas with yoursupervisor and to discuss whether or not they will require a copy of your final report.It is also your responsibility to ensure that the employer is familiar with Concordia’s Co-op workterm requirements and expectations as outlined in section 3.10 and 3.11 of the Co-opHandbook.Prepare a schedule of activities necessary for completing your report. Keep an organizednotebook containing your observations, meetings you attended, and discussions you had withyour supervisor and/or co-workers. Record any unexpected observations. Things seemingunimportant at the time may prove to be useful for inclusion in your report.A well-thought out and well-organized plan will make your report writing easier. Prepare anoutline of topics and subtopics in a logical order and keep adding short notes to each as moreideas come in. Choose an appropriate title for your report and keep adding pertinentinformation. Re-read and revise your outline before starting to draft your report. You may wishto start with the introduction, or you may feel more comfortable beginning with one of thetopics in the main body of the report. After completing the first draft of the report, put thereport aside for a while and reflect on the material as well as the flow of the report. Go back torevise it, making sure that you have followed your outline, kept the reader in mind, and notmissed out any important or pertinent information you wanted to include.5. Confidential InformationIf the work that you are undertaking has elements that are confidential, you must respect theemployer’s wishes and keep the information confidential. This can be undertaken in differentways. One common method is to remove any ‘sensitive data’ from the report. For example, thesentence “Technology Solutions’ current market share represents 35% of the industry’s norm” containssensitive information; thus, it should be removed from your report. Or, you can remove thename of the company/person to make it anonymous (e.g.: Company ABC or Ms. A) or to replacethe statistical information with fictional figures.In either case, you should verify with your supervisor that any ‘sensitive data’ removed from yourreport and that your “gutted report” meets his/her satisfaction. Keep in mind that your workterm will be uploaded on COMPASS, so it is accessible to other people besides you yourself.In some instances, the work term report may contain information which is deemed ‘strictlyconfidential’ and cannot be shared. In such circumstances, upon pre-approval by your Co-opProgram Coordinator, the work term report can be evaluated by your job-site supervisor, who3
will be advised to submit the work term report grade to the Co-op Office. In such cases, youare only required to upload the Title Page, Submittal Form and Table of Contents on COMPASS.In short, students must comply with employers’ rules and regulations governing confidentialinformation and intellectual property. Students are encouraged to consult with their respectiveCo-op Program Coordinator and Co-op Academic Director on such a matter.6. Submission of the ReportAll co-op students in Engineering and Computer Science on Work Term I and II are required tosubmit a work term report for each four-month work term. If you are doing a double work termback to back for 8 months, whether it is with the same employer or whether you are performingthe same tasks, you are required to submit a report after each four-month period.For Work Term 3, Computer Science students are required to write a work term report, butEngineering students are required to do a presentation in lieu of the work term report. In rarecases where students do an extra work term, a presentation is required. The presentations arenormally held at the end of the work term. Follow the presentation schedules prepared by yourCo-op Program Coordinator and review thoroughly the Instructions for Work TermPresentation available on Co-op’s website and in the Resources section on COMPASS.Your work term report or presentation, along with your Employer’s Evaluation, must beuploaded on COMPASS on or before the last day of classes in your work term semester, whichis stipulated in Concordia’s Academic Calendar Dates.Here are the steps for uploading your work term documents on COMPASS.a) Log into COMPASS via your MyConcordia portalb) Click on “Student Services”c) Click on “Co-op COMPASS/COMPASS”d) Click on the “Work Term” tabe) Click on “Show My Postings”f) Find the proper session/work term and press “EDIT” (next to ACTIONS), as if you wereinputting your Work Site Visit informationg) Scroll down to the fourth section called “Tracking of Work Term Requirements” and uploadyour work term report, where indicated to do soh) In the same area, right underneath, upload your Employer’s Evaluation, where indicated to dosoi) Scroll down to the bottom of this page and press on “SUBMIT WORK TERM RECORD”4
Page 1 and 2: CONCORDIA UNIVERSITYINSTITUTE FOR C
Page 4 and 5: PART IGENERAL INSTRUCTIONS1. Purpos
Page 8 and 9: In addition to uploading the work t
Page 11 and 12: Table of ContentsList of Figures/Li
Page 13 and 14: In the Introduction section, includ
Page 15 and 16: 1) What you did on a daily basis2)
Page 17 and 18: Appendix B: Work Term Report Evalua
Page 19 and 20: Appendix D: Submittal FormStudent
Page 21 and 22: Appendix F: Sample List of Figures/
Page 23: Here are the basic formats that cor

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