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4ITEM NO: <strong>8.3</strong>REPORT NO: 274/07This arrangement will be reviewed in October/November, taking into account the services that they areproviding for the City of Holdfast Bay and their management of the area for which they have takenresponsibility. If it is deemed that they are meeting their obligations in regards to their responsibilitiesand providing worthwhile, good value professional services for the City of Holdfast Bay it will be furtherreported and recommended that they continue in with the “tenant at will” arrangement. If they do notmeet these standards then negotiations may occur with other youth organisations keen to expand theirservices for young people in the City of Holdfast Bay. There have already been preliminarydiscussions with professional youth organisations who have indicated their interest in working withinthe City of Holdfast Bay and these will continue once the availability of space becomes clearer.Public Consultation SubmissionsThere is no requirement for public comment to be sought in relation to the proposed agreements asthe land upon which the facility sits has been excluded from the Community Land Register.Date of CommencementMinor structural work will commence in the next few weeks. This will ensure a smooth transition fortenants within the facility. It will also ensure that as landlord that the City of Holdfast Bay meets itsobligations with respect to the building code. It is anticipated that agreements regarding the newtenancy arrangement will commence prior to 1 July 2007.Use of AreaThe various spaces with the Bay Central Facility are to be used for youth related activities including analternative education program for young people disengaged from mainstream education. The programis known as the Youth Pathways program. Drug Arm offers a drug and alcohol counselling and anoutreach service, whilst BCS offer primarily programs which assist unemployed people find work andgain skills.Financial sustainability impactBudgetThe continued occupation of these premises requires some minor maintenance to the buildingsinvolved and it is anticipated that it will cost in the vicinity of $8 500. Funding for these works can besourced from within existing budget lines.Since the establishment of Bay Central (GASM) into this building an annual nominal rental payment of$30 000 has been transferred from the Youth Services Program to the Glenelg Access Strategy. Thiswill continue, effectively as Council’s practical financial support for the Bay Central Youth activities.As each organisation’s occupancy will be under a “tenant at will” agreement, no rental payments willbe charged to them. Alternatively this building has been offered as in kind support to allow theseorganisations to provide youth services within our City for our community.Full life cycle costsAs the premises have been identified for conversion to car parking in the future there are notsignificant costs, other than demolition costs at the time of conversion, associated with the premises.
5ITEM NO: <strong>8.3</strong>REPORT NO: 274/07ConclusionAs a result of consultation with all the user groups and their management representatives, a number ofchanges to the layout and use of the Bay Central Facility are proposed in order to improve the usageof the facility and to provide a more targeted service for the youth within and visiting the City ofHoldfast Bay.No public consultation is required with respect to this proposal.C E UMAPATHYSIVAMGENERAL MANAGERSOCIAL AND ORGANISATIONAdministration Trim Reference No: B788
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8.3

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