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Forms-processing system facilitates research at University of Reading By using an AutoData forms-processing system from Kendata Peripherals, the School of Languages & European Studies at the University of Reading has been able to expand research activities that had previously been constrained by the need to use laborious manual data-entry techniques. The Centre for Applied Language Studies (CALS) within the School of Languages & European Studies runs short, intensive courses on English for Academic Purposes (EAP) for international students who need language support before they begin their full-time degree courses, among other language-teaching activities. At the end of the EAP course, students sit an exam known as TEEP (Test of English for Educational Purposes), which consists of several sections in different formats, including multiple-choice, short answers and essays. “Until recently, we marked the multiplechoice section manually using a master overlay,” said Bruce Howell, EAP lecturer and test administrator. “Now, with the AutoData system, the answer sheets are simply fed into the scanner and the marking process is completed in a fraction of the time.” While this time saving has clearly been beneficial to CALS staff, it was not their main motivation for investing in the Top Image Systems Ltd. has announced that Diageo, the world's leading premium drinks business, chose eFLOW to process its invoices and streamline the information into its SAP system. With over 20,000 people worldwide in offices through 80 countries, Diageo has an outstanding collection of spirits, wine and beer brands. These brands include: Smirnoff, Johnnie Walker, Guinness, Baileys, J&B, Captain Morgan, Cuervo, Tanqueray and Crown Royal as well as Beaulieu Vineyard and Sterling Vineyards wines. Diageo was aiming to sharpen its invoice circulation, review and approval, as well as reduce the costs related to accounts payable operations. A decision was taken to replace their existing invoice processing system with TIS's state-of-the-art solution, eFLOW. The implementation of the system was done in collaboration with DoqSys Ltd., TIS's partner and a leading provider in implementation and support of accounts payable solutions in Hungary. AutoData forms-processing system. “All university departments aim to achieve a good balance between teaching and research,” continued Howell, “and as part of our research efforts, we wanted to carry out item analysis of the TEEP exams, which means analysing each individual question to see what percentages get it right and wrong, whether it is working as predicted, and whether improvements can be made. “...completed in a fraction of the time” “However, we deal with over 300 students each year and producing the requisite matrix of 1’s and 0’s with the old manual data-entry method was extremely laborious, so we decided to look for an automated data-entry method instead.” Having been tipped off that another department at the University was already using an AutoData system, CALS experimented using it and, after this proved to be successful, asked Kendata Peripherals to Diageo also chose eFLOW Ability, the module that integrates into SAP systems for automated parking, approval and posting of invoices. eFLOW Ability provides Diageo with the most efficient and accurate process across three continents. Incoming invoices are captured and processed in Diageo's shared service center in Budapest. Then, the information is delivered to three different SAP R/3 systems in North America, Australia and Europe, where it goes through a full approval workflow. With eFLOW, 4000 invoices are processed on a daily basis while manual labour and related cost are reduced to a minimum. Even shortly after implementing eFLOW, a significant reduction of resources was achieved. "We were looking for a solution to efficiently process our invoices, completely integrate with our SAP system, and be highly operational across the world," said Judit Pósán, Process Improvement Manager of Diageo. "Greater transparency and traceability quote for a second system. “Kendata compared favourably with the competitive quotes we obtained, so we placed the order with them,” commented Howell. “Their subsequent service and training have been both friendly and efficient.” Comprising a high-speed scanner, formsprocessing software, Microsoft Word templates and special TrueType fonts, the AutoData system enables data to be scanned from paper forms directly into an Excel spreadsheet or Access database without the need for cumbersome data exporting procedures. Because AutoData allows forms to be designed in the familiar environment of Word, it has a very short learning curve and so CALS was quickly able to design its own custom forms. As well as producing a scannable answer sheet for candidates to use in the multiple-choice section of the TEEP exam, CALS also designed another scannable form for staff to complete, summarising the marks from the shortanswer sections. Bruce Howell again: “The data from these forms has enabled us to produce the itemanalysis matrix much more easily, so now we can quickly generate the statistics we need for research and reporting purposes.” For further information, visit www.kendata.com. ■ Diageo updates Invoice Processing System TIS replaces competitor's solution in $250,000 deal Visit the GSM Directory at www.greensheetmedia.com/directory will speed our response to invoicing inquiries, thus maximizing our service to suppliers. We were also looking for a global solution provider to offer the kind of support that a major global enterprise requires. We found the answer to all these criteria in TIS." Dr. Ido Schechter "We are proud to have been selected by a market leader like Diageo.” says Dr. Ido Schechter, CEO of Top Image Systems. “We look forward to working together with Diageo to implement additional applications." Contact: Top Image Systems Ltd., Israel Tel: +972 545 330 537 ■ CASE STUDY 21
Truper 3600 Scanner wins approval of two leading, independent test labs Böwe Bell + Howell Scanners' fast and durable low-volume production scanner, the Truper 3600, won recognition from two independent digital imaging and office equipment testing companies. Part of the company's Truper Series, the Truper 3600 earned the prestigious “Pick of the Year” award from Buyers Laboratory Inc. (BLI) and a Four Star, Highly Recommended rating from BERTL Inc. Ideal for the document imaging needs of everyday business, Truper 3600 scans up to 62 pages per minute (106 images per minute) and 10,000 pages per day - the highest daily duty cycle in its category. The scanner hardware comes bundled with Kofax's VirtualReScan® 4.1 image enhancement technology (Basic or Professional) as a standard feature. It also ships with direct ISIS and TWAIN drivers for easy installation. “We are honoured that editors and technicians at BLI and BERTL have given their stamps of approval to the Truper 3600 - a scanner developed to bring a new level of speed, durability and ease-of-use to low-volume production scanning,” said Visit the GSM Directory at www.greensheetmedia.com/directory Russell Hunt, president of Böwe Bell + Howell Scanners.. Buyers Laboratory's “Pick of the Year” Winner of BLI's Spring 2007 “Pick of the Year” award in the low-volume production category, the Truper 3600 was also the fastest scanner that Buyers Laboratory has tested to date. “We chose the Truper 3600 as ‘Outstanding Low-Volume Production Scanner’ for its speed, reliability and media handling, and its pricing, which is lower than the average for models in its class,” said Lynn Nannariello, assistant managing editor for BLI. BLI is an independent office-equipment testing lab and business consumer advocate. Its coveted “Pick of the Year” awards acknowledge the best products tested in various categories. BLI bases its evaluation of document scanners on performance areas including reliability, image processing features, ease of use, productivity, file sizes, media handling and value. “Highly Recommended” by BERTL The Truper 3600 also won a Four Star, Highly Recommended rating from BERTL, a market leader in independent analysis of digital imaging devices and workflow solutions. According to the BERTL review committee, “The Truper 3600 was liked from the moment the box was opened to the moment the device was packed again. The device was not only easy to install but also proved to be reliable across a wide range of jobs, across a very wide range of media types and sizes.” BERTL undertakes its evaluation reports and product ratings entirely at BERTL's expense for the benefit of its worldwide subscriber base. Its prestigious Four Star, Highly Recommended rating is reserved for devices that deliver a range of business-critical features/functions that are above average and provide potential buyers with a good return on investment. To learn more about Böwe Bell + Howell Scanners and the Truper 3600, visit www.bbhscanners.com TRADE NEWS 23
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