WORLD SCOUT JAMBOREE

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Travel Overall the travel element for Japan went very well. It was built up as layer upon layer of the different elements needed for travel to cover all air and ground transport needed for all the Units, IST, CMST and guests. Whilst there was initially one overall plan for units and IST travel to start the planning process off, including the tendering process, there were so many factors which had to be taken into account which produced a much more complicated travel plan. Early stages and the tender process ‐ The need to start the tender process in Oct/Nov 2012 actually meant that the CMT had to form a lot of the thinking behind the shape of the Jamboree for units and IST to be able to get enough detail for the Tender. This was good as it gave us all a shape for the experience and for clarity when tendering (even though it changed quite a bit). At this point we set the expected dates of the experience overall and were aiming for a three part experience for units (Tokyo, Jamboree, HoHo) (It was always known that the Scottish units would need to do HoHo first and return straight after the Jamboree due to school holiday dates). Unit travel – Unit travel elements were agreed to be: Coaches from home central meeting point to airport if greater than 1 hour (approx. half units) Flights to Japan and back Ground travel from airport to HoHo or Tokyo accommodation Transfer to Jamboree Jamboree to HoHo or Tokyo Transfer to return airport Coaches from airport to home (approx. half units) Additionally units with members from highlands and islands or overseas (BSO, Branches etc.) who required travel from their main starting point to connect up to their international flights. These additional travel arrangements took a large amount of planning. For nearly all we arranged their flights to arrive at least one day earlier than the international flight to Japan and asked the units to host them, to avoid any issues with travel connections. IST travel – The planned travel options for the IST, initially were options A‐C below with option D being added after IST selection events, due to requests from IST members A. Travel, Tokyo, Jamboree ‐ 745 B. Travel, Jamboree ‐ 18 C. Jamboree only ‐ 70 D. Tokyo and Jamboree ‐ 131 As we started to develop the ideas around the overall offer for the IST we decided to ask the travel company if they would like to offer optional post event tours to the IST. Overall the tours proved to be very successful with over 630 members of the IST doing one of them. The Japanese tours were more expensive, due to the cost of the country but well liked as many people wanted to see more of Japan. The Beijing Tour was the most popular due to the content of the tour and the opportunity to visit another country. Out of interest the numbers of people on the tours were: Action Tour (including climbing Mount Fuji) ‐ 135 Adventure ‐86 Culture tour ‐ 45. 11
Free time ‐ 30 Beijing ‐198 Dubai ‐ 50 It was made clear to the IST that these were optional tours booked as a private relationship with the travel company, not as part of the UK contingent offer ‐ however it was apparent that not all IST understand the relevance of this when making their payments (i.e. if they missed the deadline they thought it didn’t matter that much) or on the tours expected the UKC to be there to support them. The various permutations of travel options and optional tours, plus regional airport departures gave us more than 49 different IST travel groups to manage, not just the bookings for but the flow of information all the way through. With all these options it was necessary to be very clear about information provided to the IST from the start and at each stage the options available and stick to that with no deviations. There were a total of 254 respondents in relation to the optional tours. Around 60% of these respondents took part in a tour, with the Beijing Tour being the most popular (24% / 61). In relation to their overall opinion of the optional tours, 81.6% of respondents appreciated the opportunity to go onto the tours following the Jamboree. However, the two lowest responses were that only 39% of the respondents thought that the tour was good value for money, and 49% said that they enjoyed the tour. From the survey, the general view of the tours was positive: Which statements best describe your opinion of the UKC optional tours regardless of whether you took part? (respondents were asked to pick all that apply) 100 80 60 40 20 0 82 71 I appreciated the I think there was a opportunity for post good variety of tours Jamboree Tours with available including fellow IST different countries 49 I enjoyed my tour, the activities available and the company 39 The tour was good value for money (bearing in mind the relative costs of the different countries ) 52 The tour was a good way to see the country and wind down from the Jamboree HoHo travel ‐ Arranging the travel to HoHo was one of the most complicated piece of the jigsaw – as the CMT member for travel had to arrange a detailed plan for every Unit with each individual prefecture. This was a challenge not simply due to the language barriers but also due to waiting times from the prefectures and quality of information provided. Tokyo Travel (to and from airports). Overall this went very well. All units were transported by coach or train from the airport to the accommodation. IST arriving at Haneda airport used the train, those at Narita airport by coach. One of the biggest challenges in planning was in relation to Japan Rail and confirmation of travel. This took a disproportionate amount of time and planning. In the end it all worked out OK, although didn’t always provide the travelling experience we wanted – rushing 300 IST on to one train in 2 12
Page 1 and 2: WORLD SCOUT JAMBOREE 2015 REPORT
Page 3 and 4: Introduction Building on the succes
Page 5 and 6: Overview of the UK Contingent The U
Page 7 and 8: Kit The CMT role was assigned in No
Page 9 and 10: number of bags returned to us was f
Page 11 and 12: IST and JPT Information for IST was
Page 13 and 14: How helpful did you find the respon
Page 15: Travel
Page 19 and 20: Tokyo Experience
Page 21 and 22: 1 2 3 4 Responses The range of acti
Page 23 and 24: HoHo An early meeting (February 201
Page 25 and 26: Communications
Page 27 and 28: Unit Leader Newsletter IST Newslett
Page 29 and 30: “Whoever came up with the idea to
Page 31 and 32: Join in Jamboree (Japan in a Box) T
Page 33 and 34: Unit Support The UK was originally
Page 35 and 36: communications are valued and provi
Page 37 and 38: Finance The fee for participants an
Page 39 and 40: 3% 1% 1% 1% 1% 1% 0% 7% 9% 21% 55%
Page 41 and 42: Summary In all, the UK Contingent f

WORLD SCOUT JAMBOREE

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