WASH

PROMISING PRACTICES IN WASH
SOME CASE STUDIES OF NIGERIA
Key elements of the harmonized procurement guidelines
Ÿ It contains standardized templates for various stages of the procurement process and is
designed to be user-friendly. There are twenty such templates currently in use.
Ÿ The procedure and rules outlined in the guidelines apply to all contracts for works, goods and
services.
Ÿ Technical bid evalua on is separated from financial bid evalua on, only financial bids of
contractors whose technical bid are pre-qualified are evaluated
Ÿ Lowest bidder instead of lowest responsive bidder principle is strictly upheld a er
prequalifica on
Ÿ Par cipa on of key stakeholders is mandatory including their due diligence cer fica on.
Presently the guidelines are used for procurements of goods and services that have funding support
from UNICEF. However, some State partners have indicated their interest to adopt UNICEF
procurement prac ces even for WASH projects they exclusively fund.
IMPLEMENTATION OF THE GUIDELINES
These guidelines were rolled out in 2014 and have been adopted in all procurement ac vi es of
UNICEF interven ons funded by EC and DFID across Nigeria. For each stage in the procurement
process, a me limit has been prescribed so as to minimized the delay encountered in the past. The
following chart indicates the various stages of the procurement process with me limits. (See also
Fig:1)
SN Stages Procedures Timelines
1 Procurement
planning
2 Prepare tender
dossier
States use the template provided to indicate dates for doing
various procurement ac vi es under the programme and share
with UNICEF (Procurement Consultant) for comments.
Various templates (such as bid adver sement, bid evalua on,
instruc on to bidders, etc.) in the Guidelines to be used in the
procurement process are adapted by the State and shared with
UNICEF(Procurement Consultant) for comments
2 days
2 days
3 Bid adver sement Invita on to bid is adver sed in at least 2 na onal dailies 1 days
4 Bid submission Bidders submit their bids in sealed envelopes dropped in
tamper-proof bid boxes
5 Bid opening Exactly on the deadline for bid submission, bids received are
opened in public at the me and venue adver sed, in the
presence of bidders and general public. Prices quoted in each
bid are announced.
6 Bid examina on
and evalua on
There are four stages of the bid examina on and evalua on
(price analysis is the last stage). Using the templates provided
each bid under each lot is assessed to determine whether the
minimum criteria at that stage are met. Any bid not mee ng the
minimum criteria is disqualified from moving to the next stage.
Contract is recommended to the lowest responsive bidder in each
lot (i.e. the bid that met all minimum requirements and emerged
in that lot as the lowest.)
7 Bid documenta on Documents and records of the procurement proceedings are
secured and at the end of the evalua on compiled, according to
the order and format s pulated in the relevant template under
the Guidelines.
8 NOC applica on The procurement documenta on accompanies a le er wri en by
the State RUWASSA reques ng for NOC from UNICEF to award
contract to the recommended contractors. UNICEF studies the
report for compliance and responds accordingly
9 Contract award &
signing
Chart – 1 Process/ melines for HPG
Recommended and approved contractors are invited to sign the
contract. A er the signing, contract execu on and administra on
begin.
3 weeks
1 day
5 days
2 days
3 days
2 days
Source: UNICEF, Nigeria
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