BIS 261 DeVry Week 4 I Lab Latest

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You will be assigned to play the role of one of the participants in this JAD meeting. You should participate actively in the pre-meeting activities (scheduling and agenda preparation) and the meeting itself, all the while keeping in character with your assigned role. All of the above information is known to all participants. In addition, you will receive a Cast of Characters with additional public information about all of the characters, and a Role Sheet with additional background on your character and some private information known only by you. It is up to you whether, when, and how to share any or all of your private information with others on your team. Upon completing this lab, you will be able to: Learn how to facilitate and elicit requirements for a business information system from a group of diverse users; Also experience the conflict that may exist between users who have their own specialized need for the planned information system; Practice the tasks associated with planning and conducting a meeting, including scheduling, preparing, and distributing an agenda by using an electronic collaboration support system (SharePoint); and Learn and practice communication techniques and mechanical skills for meeting with a geographically dispersed group in a Web conferencing environment. Necessary materials: All materials marked with * are already installed in your lab environment. Background information (Scenario/Summary section above) Microsoft Word* for writing the JAD meeting invitation memo Microsoft SharePoint site* for scheduling meeting and creating meeting agenda Web conferencing application* for conducting and recording the JAD meeting Cast of Characters (BIS261_W4_iLab_Cast.docx; download from iLab filesfolder in Doc Sharing) Role Sheet for your assigned role (BIS261_W4_iLab_Role_xxx.docx; download fromRole:xxxfolder in Doc Sharing, where xxx = the role assigned to you by your instructor for this lab) Deliverables Submit your assignment to the Dropbox, located at the top of this page. For instructions on how to use the Dropbox, read these step-by-step instructions. (See the Syllabus section "Due Dates for Assignments & Exams" for due dates.) JAD meeting invitation memo (Word document) posted to team SharePoint site and submitted to the weekly iLab Dropbox. JAD meeting agenda on team SharePoint site, with a screenshot pasted in a Word document and submitted to the weekly iLab Dropbox. Recorded JAD meeting in ClassLive Pro. Grading Rubric: JAD meeting invitation memo (one score for the team) 20% JAD meeting agenda (one score for the team) 30% Demonstration of effective facilitation/group participation skills during meeting (assessed from recording). Each team member receives an individual score for this item based on 50% his or her own participation in the recorded JAD session. Any team member who does not participate in the JAD session will receive a zero for this item. 100% Required Software Microsoft Office: Word
Use a personal copy or access the software at https://lab.devry.edu. All Steps Lab Steps STEP 1: Read and analyze background information 1. Carefully read the Scenario/Summary above and identify the key system owners and users, and key issues affecting the project. 2. Download and read the Cast of Characters document from the iLab Filesarea of Doc Sharing for more information about each of the stakeholders. 3. After you have been assigned a role in this scenario by the instructor, go to the Doc Sharing tab on our course site, and use the drop-down list to select the area for your assigned role. Download your Role Sheet and read it carefully. Consider how your character's background and goals relate to the project. STEP 2: Schedule JAD meeting 1. Log in to the Citrix iLab. (For help with logging in, see the iLab page under Course Home.) 2. On the main iLab applications menu, click the icon labeledBIS261 iLabs SharePoint Siteto go to the SharePoint site for BIS261. 3. Click the link for this section of BIS261 to go to your course section, SharePoint site. Links to course section, SharePoint sites are on the right side of the page. For online courses, the link to your course section will be in the form BIS261sxxxyyz, where s = the section letter (A, B, C, etc.), xxx = the semester (SPR, SUM, or FAL), yy = the year, and z = the session (A or B). For example, the link to the online section A for Summer 2011 Session B would be BIS261ASUM11B. For campus courses, the link is preceded by a three-letter campus identifier. For example, the link to the Pomona campus section A for Summer 2011 Session B would be POMBIS261ASUM11B. 4. On the main page of your course section, SharePoint site, click the link to go to the SharePoint site for your team. Links to the team sites are on the left side of the page. Each link ends with the team letter (_A, _B, and so on). Your team assignment will be provided to you by your professor. Contact your professor if you are not sure of your team assignment. 5. On your team SharePoint site, edit your own entry in the Attendees list to indicate the days and times when you are available to meet. To do so, click on the Edit icon beside your name; enter the dates and times when you are available in the Comments field; and click OK. 6. After all team members have posted their schedules, the team member assigned the Business Systems Analyst role should determine a time when all members are available, and schedule the meeting on the calendar on the section SharePoint site. If there is no time when all members are available, some negotiation by e-mail or telephone may be necessary to determine a mutually agreeable time. To schedule the meeting on the SharePoint calendar, do the following: On your course section, SharePoint site (not your team site), under Calendar on the right side of the page, click Add new event; Enter a title, start time, and end time for your meeting, and click OK; Use U.S. Mountain time zone for all times; and Ensure that your meeting does not conflict with a meeting already scheduled by another team. TIP: If necessary, review the tutorial "Using Microsoft SharePoint for Meetings and Documents" at the end of the Week 4 Lecture for a demonstration of accessing your course section and team SharePoint sites, editing your entry in the Attendees list, and adding an event to the calendar. STEP 3: Prepare and distribute meeting invitation The team member assigned the Business Systems Analyst role should prepare and distribute a meeting invitation. Follow the steps below. Open a blank Word document and compose a meeting invitation. The meeting invitation should state the specific purpose of the meeting, the date, time, and expected duration; how to join the meeting using the designated Web conferencing application; and how participants should prepare for the meeting. Save the meeting invitation by using the filename W4_iLab_TeamX.docx, where x = your team letter.
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