Welcome_Pack_Information

INFORMATION
PACK
JULY 2015

INFORMATION PACK
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ORGANIZATION REVIEW
The International Society of Radiographers and Radiological Technologists represents the radiological sciences
across the globe. The association’s office is located in Cardiff, Wales and is recognized by the United Nations as a
Non-Governmental Organization (NGO).
HISTORY
Fifteen national societies from the ISRRT in 1962. In 2006, it had grown to over 85 member societies. Currently
there are over 90 member societies representing 500,000+ radiographers and technologists worldwide. The idea
of an International Society was proposed at a meeting during the 1959 International Congress of Radiology held
in Munich where 24 countries were represented. The objectives were to assist the education of radiographers
and to support the development of medical radiation technology worldwide. Membership would be open to any
national society that included radiographers or radiological technologists within its membership. By the time of
the next World Congress in 1962, the Society was officially founded with Miss D. van Dijk of the Netherlands as
the first President. Each of the 15 founder member societies nominated one person from its country to be their
Council Member, thus forming the governing body of the International Society. Mr E.R. Hutchinson of the United
Kingdom was appointed as the first Secretary General. Statutes were established and a Board of Management
appointed. It was decided that the future pattern of activities would be focused on a World congress every 4
years, to coincide with the International Congress of Radiology.
MEMBERSHIP
Membership of the Society shall be open to national and regional societies of radiographers or radiological
technologists and any other similar organisation incorporating radiographers or radiological technologists in its
membership having similar aims and objects to those of the Society, such members being member societies for
the purpose of these Statutes.
Associate Membership shall be open to individuals wishing to support the objects of the Society and who
support the use of improved diagnostic and therapeutic techniques in medical imaging, radiation therapy, and
associated sciences.
Corporate Membership shall be open to public or private corporations, institutions or organisations wishing to
support the objects of the Society and who: are actively involved in the commercial application of radiological
science and associated sciences; or are involved in education for or the establishment of standards for the
practice of medical imaging and radiation therapy ; and support the use of improved diagnostic and therapeutic
techniques in medical imaging, radiation therapy and associated sciences; and are approved by the Board in
accordance with the procedures set out in ISRRT Statues.
Members of the Society shall be grouped into three Regions :
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Europe and Africa
The Americas
Asia and Australasia
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BOARD OF MANAGEMENT
The Board shall be the executive body of the Society and shall undertake such general business of the Society as
may be assigned to it by these Regulations or as the Council shall from time to time delegate to it. The Council
shall delegate to the Board the day -to-day management of the Society. [See the ISRRT Statues for details related
to the Board of Management.]
The Board shall comprise:
President 1
Regional Vice-Presidents
3 (one per region)
Treasurer 1
Regional Directors
Director of Education 1
Director of Professional Practice 1
Director of Public Relations 1
4 (1 for the Americas, 1 for Asia and Australasia,
1 for Europe and 1 for Africa)
ISRRT COUNCIL
COUNCIL
The powers of the Society shall be vested in the Council. The Council may delegate such powers as it may
determine from time to time to any of its committees, the Board or officers of the Society. It shall be the duty of
the Council to promote the objectives of the Society. The member society or societies of each country shall be
entitled to elect one person to be a member of the Council.
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M I S S I O N
To improve the standards of delivery and practice of medical imaging and
radiation therapy throughout the world by acting as the international liaison organization for
medical radiation technology and by promoting Quality Patient Care, Education and
Research in the radiation medicine sciences.
V I S I O N
To be the leading international organization representing the practice of medical imaging and
radiation therapy technology by promoting the highest achievable standards of
patient care and professional practice.
C O R E V A L U E S
Professionalism
Excellence
Dedication
Compassion
Integrity
O B J E C T I V E S
To advance the science and practice of radiography and allied subjects by the promotion of
improved standards of education and of research in the technical aspects of
radiation medicine and radiation protection.
To make the results of research and experience in radiation medicine and
radiation protection available to practitioners throughout the world.
To create and hold funds which shall be available for furthering the objects of the society
whilst at the same time being a charitable organization.
To do all such other lawful things as shall become necessary for the attainment of the
foregoing objects.
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The symbol of the ISRRT is a portrait
Bust of Professor W.C. Röntgen who
Discovered x-rays in 1895.
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PERSONAL AND PROFESSIONAL QUALITIES
The successful candidate will possess a wide range of personality traits, work habits and communication and
social skills necessary to work effectively within an international association environment. This person will have
both personal and professional integrity, strong communication skills and a professional appearance and
demeanor. In addition, the qualified candidate will have a strong desire to succeed in a challenging environment.
Other proficiencies and best practices for the highest performers include:
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Integrity and Compliance: Can be relied upon to act ethically, to safeguard confidential information and
to adhere to the ISRRT mission, vision and core values.
Leadership: Ability to build a sense of shared purpose and commitment in others.
Strategic Vision and Thinking: Ability to position the organization for the future, looking beyond the
present situation to conceptualize key trends and identify changing global demands.
Financial Skills: Oversees ISRRT’s financial performance by serving as a member of the ISRRT Finance
Committee and understands key financial indicators.
Coaching and Developing Others: Guides others (including the Board of Management, Committee, and
Council) in performing effectively and provides others with development opportunities when possible ;
provides direction without shifting responsibility and lets others determine the best approach to
executing assignments when possible or necessary.
Managing Performance: Assists others (including the Board of Management, Committee and Council) in
setting goals that are challenging and aligned with the broader organization goals; monitors and
evaluates others’ performance; and provides feedback and reinforces behavior.
Relationship Building: Networks outside and inside of the ISRRT organization and builds positive strategic
relationships with key organizations, individuals and groups.
Creativity: Ability to address problems and challenges from every possible angle, moving beyond the
standard methods and solutions, and keeping ISRRT ahead of the curve.
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LIST OF CEO DUTIES
Task Duties Time
General
These are variable according to the time of year
and the events scheduled
General
Emails must be read and responded to on a daily All year
basis
General
Regularly contact member societies and Council All year
members with update information for example
from WHO and IAEA
General
Filing of documents including finances, member All year
societies, associate members, WHO, IAEA
General
Communicate with sponsors and potential All year
sponsors
General
Production of spreadsheets for finance, associate All year
members, member annual fee payments
Member Societies Send out annual fee invoices to member societies November
Member Societies
Receive fees from member societies check bank January to March
statement, record on spread sheets and send
receipts
Member Societies Send out reminders re annual fee payment April
Associate Members
Maintain records on spreadsheet. Send out All year
renewal reminders. Record data and payments.
Print Certificates. Send out Certificates
Editor, web company, Ensure invoices are paid
All year
solicitor, accountant
Corporate Members
Send out invoices, record payments and send April to June
receipts
Website
View daily and update as necessary. Contact All year
member societies and Council members re news
and information. Answer correspondence queries
which come via website.
Act as Webmaster
Newsletter
Three editions per year.
All year
Contact member societies, Council members and
organisations for news and articles.
Review articles with Editorial Committee and
Editor.
Ensure that information is kept up to date.
Advertising
Research Award
Advertise on website and in newsletter. Receive
and collate entries. Send entries to Chair of
Award Committee. Facilitate committee work.
Communicate with all applicants and notify of
result. Ensure that reports of research are given
All year
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Task Duties Time
at the appropriate intervals and that staged
payments are made
DoseWise Competition Advertise on website and in newsletter.
All year
Liaise with Philips.
Facilitate committee work and member of
decision making committee.
Communicate with winner and ensure publicity.
UKRC, ECR, RSNA
Organise ISRRT participation.
Communicate with organisers. Arrange booth
space, publicity material, meetings and furniture.
Arrange staff for booths
All year
Board meetings
Annual Conference
Council meeting
Board Elections
Communicate with Board members. Prepare
agenda. Organise and pay for accommodation.
Take minutes. Prepare and type draft minutes
and send out to Board.
Receive comments and prepare and type final
minutes. Circulate final minutes to Board.
Ensure that recommendations and decisions are
implemented
Site visit has to be undertaken 4 years previously.
Ensure that all areas related to the Congress and
exhibitions are in place including flags for
Opening Ceremony
Communication from CEO to member societies
and Council members has to be done according to
the statutes.
Notification of place, dates and times has to be
completed 6 months before meetings. All
information and instructions have to be sent out.
Send out reminders. Prepare agenda and voting
cards for Council.
Ensure that rooms are satisfactory and that the
seating and flags for Council meeting are in place.
Constant communication with host society.
Take minutes at Council meeting. Prepare and
type draft minutes for Council, circulate them,
receive comments and prepare and send out final
minutes. Prepare for Council meeting with the
host society.
Also has to prepare for Board meeting as shown
in previous section.
Notify every member society, send out
instructions and forms. Receive nominations.
Contact all those nominated. Receive their CV’s
Every year
Three months depending
on when Board meeting is.
Every second year
Every 2 years
Involves 6 months work
Every four years
Three months work
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Invitation to host World
Congress
Finance
Charity Commission
IAEA and WHO
Task Duties Time
and photos. Prepare list and send to all member
societies.
Arrange the voting system.
Appointment letters to be sent to all those
elected to Board and Co-ordinators.
Letters of invitation to host sent to all member
countries within relevant Region. Collate bids and
liaise with countries. Arrange the bids to be sent
to all Board members. Arrange oral presentations
to Board at Board meeting. Notify the winner of
the bid. Liaise during the next four years with the
host societies.
Record all income and expenditure on
spreadsheet.
Ensure that invoices are sent out to all member
societies.
Ensure that receipts are provided.
Ensure that all bills are paid.
Liaise weekly with ISRRT Treasurer Visit portfolio
manager.
Prepare information for and visit accountant.
Receive and pay expenses to Board members.
Record all requests and payments.
Budget setting – assists the Treasurer in the
annual budget setting process which includes
workshops, projects and other ISRRT funded
activities and related international commitments.
Ensure that information is kept up to date and
that financial accounts are sent to the Charity
Commission within the required time period.
Prepare documents and ensure that
arrangements are made for any meetings. Send
out information from these bodies to Board
members, member societies and Council
members.
Regularly liaise and meet with them.
Every 4 years
Work done is distributed
over the 4 years
All year
Twice per year
All year
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