2018 June Board Notebook

SUMMER BOARD REPORT 

2018

Mr. Mark Conley - National Board Chair 

2017 - 2018

National Convention 

Savannah, Georgia 

June 12 - 20, 2018 

Savannah International Trade 

Convention Center 

1 International Drive 

Savannah, Georgia 31421 

Contact Numbers: 

Bob Bright - 270-590-6548 

Bobby Hart - 854-345-0571

2018 National Convention 

Junior Schedule 

June 11 

MONDAY 

COMPETITION ROOM BOARD MEMBER(S) 

7:00 PM Executive Committee Meeting Room 101 - Convention Center Mr. Mark Conley, Mr. Pat Stout, 

Mr. Clarke Scott, Dr. Rita Carter, 

Dr. Keith Leger, Mr. Stan Long, 

Mr. Zel Thomas 


TUESDAY 

8:00 AM - 

4:00 PM 

3:00 PM - 

5:00 PM 

Board Meeting Room 101 - Convention Center All Board Members 

Breakfast and Lunch Provided 

Early Registration Oglethorpe Lobby 

7:00 PM - 

9:00 PM 

Board Dinner at 

The Olde Pink House 

Board Member and Spouse 

7:00 PM - 

9:00 PM 

7:30 PM - 

8:00 PM 

Premier Performers Practice 

Reception for State Sponsors, Sponsor 

Elects, Status Sponsors, & Coordinators 

Hyatt-Regency Ballroom 

102 

8:00 PM - 

9:30 PM 

8:00 PM - 

9:30 PM 

Coordinator Meeting 103-104 

National Officers Meeting 105 


WEDNESDAY 

8:00 AM - 

11:00 AM 

Registration Oglethorpe Lobby 

8:00 AM - 

11:30 AM 

Special Talent Division I Preliminaries- 

Stage 1 

Oglethorpe Auditorium 

Ms. Donna Wear 

8:00 AM - 

11:30 AM 

Special Talent Division II Preliminaries 

- Stage 2 

Exhibit Hall 

Mr. Stan Long 

9:00 AM - 

12:00 AM 

Interview Committee Room 101 - Convention Center Mr. Pat Stout, Mr. Mark Conley, 

Mr. Troy Hickey, Dr. Sabrina 

Runyon, Mr. Dennis Campbell 

9:00 AM - 

10:00 AM 

10:00 AM - 

11:00 AM 

Check -in Visual Arts - Division I 

Alabama- Louisiana 

Check-in Visual Arts - Division I 

Mississippi - West Virginia 

Westin Grand Ballroom 


9:00 AM - 

11:00 AM 

Living Literature Division I & II Chatham BC (Storage Chatham A) Mr. Jerry Newton 

10:00 AM - 

12:00 

Premier Performers Practice 


12:00 Noon Lead Outside the Box Leadership to 

Pick-up Challenge 

Room 101




WEDNESDAY 


12:00 Noon Check-In & Interviews Banner, 

Scrapbook, Spotlight Your Club, T-Shirt, 

Trading Pins 


12:30 PM - 

2:00 PM 

Songfest Preliminaries Division I Exhibit Hall Mr. Glenn Barger 

1:00 PM – 

3:00 PM 

Registration 

Oglethorpe Lobby 

1:00 PM - 

4:00 PM 

1:00 PM - 

4:00 PM 

1:00 PM - 

2:00 PM 

1:00 PM - 

2:30 PM 

Speech Division I Room 100 Dr. H. Kenneth Dinkins 

Speech Division II 102 Mr. Troy Hickey 

Poetry Division I Room 101 

Candidate Meeting 103-104 

1:00 PM - 

2:30 PM 

Candidate/Summer Leadership Parent 

Meeting 

Room 106 

2:00 PM - 

3:00 PM 

2:00 PM - 

5:00 PM 

Poetry Division II Room 101 

Songfest Preliminaries Division II Exhibit Hall Mr. Dennis Campbell 

3:00 PM - 

4:00 PM 

3:00 PM - 

4:00 PM 

Quiz Bowl Written Test Division I & II 

Book Battle Division I & II 

Chatham BC 

Chatham A 

3:00 PM - 

5:00 PM 

Meeting of the Minds 200-202 Mr. Clarke Scott 

4:00 PM Site up Meeting to receive task Room 106 

4:00 PM - 

5:00 PM 

Language Arts Division I & II 

Math Division I & II 

Science Division I & II 

Social Studies Division I & II 

D I - Chatham A/ D II Chatham BC 



D I - Chatham A/ D II Chatham BC

2018 2018 National Convention 

 

Junior Schedule Schedule 


WEDNESDAY 


4:00 PM Site up Meeting to receive task Room 106 

5:00PM - 

6:00 PM 

Visual Arts Viewing 


4:30 PM - 

6:00 PM 

Opening Ceremony practice - Vocalist Oglethorpe Lobby 

5:00 PM – 

6:00 PM 

Opening Ceremony Practice - Premier 

Performers 

Exhibit Hall 

6:00 PM Board meets to approve National 

Sponsor Candidate 

Jasper - Convention Center 

All Board Members 

6:00 PM – 

6:15 PM 

Flag Ceremony Practice (2017-2018 

Officers) 

Exhibit Hall 

7:00 PM – 

7:30 PM 

Pre-Session Activities Exhibit Hall Mr. Zel Thomas, Mrs. Gwen Young, 

Mr. Dale Hughes, Dr. Mark Baker 

7:30 PM FIRST GENERAL SESSION Exhibit Hall Side Stage 7:20 PM 

All Board Members on stage 

Dr. Rita Carter Welcome to Georgia 

Mr. Mark Conley Welcome from 

Board 

9:00 PM – 

11:00 PM 


THURSDAY 

9:30 AM - 

10:00 AM 

National Scholarship Beta Ball Chatham Ballroom 9-10 PM Newton/Leger/Runyon 

10-11 PM Hager/Campbell/Hickey 


Pre-Session Activities Exhibit Hall Mr. Jerry Newton, Ms. Donna Wear, 

Dr. Kenneth Dinkins, Mr. Stan Long 

10:00 AM SECOND GENERAL SESSION Exhibit Hall 

12:00 N - 

3:00 PM 

Group Talent Division I 

Preliminaries 

Exhibit Hall 

Mr. Pat Stout 

Dr. Sabrina Runyon 

12:30 PM - 

1:00 PM 

1:00 PM – 

3:00 PM 

1:00 PM – 

3:00 PM 

Quiz Bowl Team Meeting 100 Dr. Tim Hager 

Quiz Bowl Oral Round Room 102 Dr. Tim Hager 

Quiz Bowl Oral Round Room 104 

1:00 PM – 

3:00 PM 

Quiz Bowl Oral Round 

Room106 

1:00 PM – 

3:00 PM 

Convention Invention Showcase Chatham BC Dr. Kenneth Dinkins


Junior Schedule Schedule 


THURSDAY 


1:00 PM - 

3:00 PM 

Service Snapshot Expo 

Georgia International Gallery 

1:00 PM - 

2:30 PM 

1:00 PM - 

2:30 PM 

1:00 PM - 

2:30 PM 

1:00 PM - 

3:00 PM 

Leadership Representative 200 Mrs. Gwen Young 

Mr. Dennis Campbell 

Leadership Representative 201 

Leadership Representative 202 

Lead Out of the Box Expo 203-205 Dr. Mark Baker 

1:30 PM Flash Mob Dance River Street Mr. Zel Thomas 

3:30 PM - 

5:00 PM 

Tower of Power Division I & II Chatham A Ms. Donna Wear 

3:30 PM - 

5:00 PM 

LEADERSHIP WORKSHOP 

Exhibit Hall 

4:00 PM - 

6:00 PM 

7:00 PM - 

7:30 PM 

Reimagine, Recreate, Recycle Chatham BC Mr. Clarke Scott 

Pre-Session Activities - Exhibit Hall Mr. Troy Hickey, Dr. Keith Leger, 

Dr. Sabrina Runyon, 

7:30 PM THIRD GENERAL SESSION Exhibit Hall 

8:30 PM - 

10:00 PM 


FRIDAY 

Live Concert/Mixer Exhibit Hall Chaperoned by State Sponsors and Staff 


7:00 AM Zombie 5K Run/Walk Bryan Square Any Board Member that signed up for 

the run/walk for Junior 

8:00 AM - 

9:00 AM 

9:00 AM - 

10:00 AM 

Check -in Visual Arts - Division II 

Alabama- Louisiana 

Check-in Visual Arts - Division II 

Mississippi- West Virginia 


Westin Grand Ballroom

2018 2018 National National Convention 


Schedule 


FRIDAY 


9:30 AM - 

10:00 AM 

Pre-Session Activities 

(Designated Trading Pin Time) 

Exhibit Hall 

Dr. Tim Hager, Mr. Pat Stout, 

Mr. Clarke Scott, Mr. Glenn Barger 

10:00 AM FOURTH GENERAL SESSION 

- 

Exhibit Hall 

1:00 PM - 

2:00 PM 

Site Up Showcase 103-104 

1:00 PM - 

2:00 PM 

1:00 PM - 

6:00 PM 

Advertising Design Division I 

Group Talent Division II Preliminaries 

Chatham A 

Exhibit Hall 

2:00 PM - 

3:30 PM 

Robotics Showcase Division I Chatham BC Dr. Tim Hager, Mr. Dale Hughes 

2:30 PM - 

3:30 PM 

Advertising Design Division II 

Chatham A 

2:00 PM - 

5:00 PM 

2:00 PM - 

5:00 PM 

4:00 PM - 

6:00 PM 

Rapid Response Room 200-202 

Rapid Response Room 203-205 

Robotics Showcase Division II Chatham BC- Dr. Sabrina Runyon, 

Mr. Jerry Newton 

5:00 PM - 

6:00 PM 

Viewing Visual Arts Division II 


8:00 PM - 

10:00 PM 

Dance Exhibit Hall State Sponsors and Beta Staff 


SATURDAY 

9:30 AM - 

10:00 AM 

CLOSING CEREMONY 

CELEBRATION 

Exhibit Hall 

10:00 AM FIFTH GENERAL SESSION Exhibit Hall 

6:00 PM Alumni Dinner The Lady and Sons Board Members that Registered


Senior Junior Schedule 

Schedule 


SUNDAY 


9:00 AM - 

11:00 AM 

9:00 AM - 

12:00 NOON 

11:00 AM - 

11:30 AM 

Registration 

Premier Performer Practice 

Reception for State Sponsors, Sponsor 

Elects, Status Sponsors, & Coordinators 



Room 102 

11:30 AM – 

12:30 PM 

Meeting for Coordinators Room 103-104 

1:00 PM - 

2:00 PM 

1:00 PM - 

2:00 PM 

1:00 PM - 

2:00 PM 

2:00 PM - 

3:00 PM 

Registration 

Quiz Bowl Written Test 

Check-in Visual Arts - Alabama- 

Louisiana 

Check-in Visual Arts - MIssissippi - West 

Virginia 


Chatham A 



1:00 PM - 

2:30 PM 

Candidates Meeting Room 105-106 

1:00 PM - 

2:30 PM 

Candidate/Summer Leadership Parent 

Meeting 

Room 100-101 

1:00 PM - 

5:00 PM 

1:00 PM - 

4:00 PM 

1:00 PM - 

4:00 PM 

1:30 PM - 

2:30 PM 

1:30 PM - 

3:00 PM 

Special Talent Prelims Exhibit Hall Mr. Pat Stout 

Mr. Stan Long 

Speech Division I 202 Ms. Donna Wear 

Speech Division II 204 Dr. Keith Leger 

Poetry Division I & II Room 203 

Creative Writing Division I & II Room 205 

2:00 PM - 

3:00 PM 

Vocalist Practice 

Oglethorpe Theater 

2:00 PM - 

5:00 PM 

Character Skit 200-201 Mr. Dale Hughes 

2:30 PM - 

3:30 PM 

Fresh Look at Beta Competition 

Chatham A


Senior Senior Junior Schedule 

Schedule 


SUNDAY 


3:00 PM - 

4:00 PM 

Check-In & Interviews of Banner, 

Scrapbook, Spotlight on Service, 


4:00 PM Site up Meeting Assignment Room 100-101 

4:00 PM - 

6:00 PM 

Reimagine, Recreate, Recycle 

Chatham BC 

4:00 PM - 

6:00 PM 

Meeting of the Minds Room 102-104 

5:00 PM – 

6:00 PM 

5:00 PM - 

7:00 PM 

6:00 PM - 

6:15 PM 

Opening Ceremony Practice - Premier 

Performers / Vocalists 

Registration 

Flag Ceremony Practice (2017-2018 

Officers) 

Exhibit Hall 


Exhibit Hall 

6:30 PM - 

7:00 PM 

Pre-Session Activities Exhibit Hall Mr. Troy Hickey, Dr. Keith Leger, 


7:00 PM FIRST GENERAL SESSION 

Gold Key Awards 

Scholarship Presentation 

Exhibit Hal 

Side Stage 6:50 PM 

All Board Members on stage 

Dr. Rita Carter Welcome to Georgia 

Mr. Mark Conley Welcome from 

Board 

9:30 PM - 

11:00PM 


MONDAY 

National Beta Scholarship Ball Hyatt Harborside Ballroom 9:30 -10:15 PM Thomas/Young/ 

Hughes/Barger 

10:15 -11 PM Baker/Wear/Long/ 

Stout 


8:00 AM - 

10:00 AM 

8:00 AM - 

9:30 AM 

Registration 

Viewing : Visual Arts, Banners, Scrapbooks, 

Spotlight on Service, & Trading Pins 



9:30 AM Pick-up : Visual Arts , Banners, Scrapbooks, 

Spotlight on Service, & Trading Pins 


9:30 AM - 

10:00 AM 

Pre-Session Activities Exhibit Hall Mr. Dale Hughes, Dr. Tim Hager, 

Mrs. Gwen Young, Mr. Zel Thomas 

10:00 AM SECOND GENERAL SESSION Exhibit Hall 

10:30 AM - 

11:00 AM 

Quiz Bowl Team Meeting 

Room100 

11:00 AM - 

1:30 PM 

Quiz Bowl Oral Rounds (Final 8) Room 102


Senior Junior Schedule 

Schedule 


MONDAY 


12:30 PM - 

1:30 PM 

1:00 PM - 

3:30 PM 

Language Arts Division I 

Math Division I 

Science Division I 

Social Studies Division I 

Spanish Division I 

Agriculture Division I 

Leadership Representative 

Interviews/Challange 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

200 Mr. Zel Thomas 


1:00 PM - 

3:30 PM 

1:00 PM - 

3:30 PM 

1:00 PM - 

4:00 PM 

Leadership Repre. 201 

Leadership Repre. 202 

Service Snapshot Expo Georgia International Gallery Mr. Troy Hickey 

Mr. Glenn Barger 

2:00 PM - 

3:00 PM 

2:00 PM - 

3:00 PM 

2:00 PM - 

3:00 PM 

2:30 PM - 

4:30 PM 

2:00 PM - 

5:00 PM 

Language Arts Division II 

Math Division II 

Science Division II 

Social Studies Division II 

Spanish Division II 

Agriculture Division II 

Advertising Design 

Beta Build 

Group Talent Prelims 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Chatham ABC 

Westin Grand Ballroom ABC 

Westin Grand Ballroom DEF 

Exhibit Hall 

2:30 PM Flash Mob Dance River Street Dr. Tim Hager 

3:00 PM - 

5:00 PM 

Lead Outside the Box Leadership 

Challenge 

203-205 

5:00 PM Board Dinner Mrs. Wilkes’ Dining Board Member and Spouse


Senior Senior Junior Schedule 

Schedule 

Schedule 


TUESDAY 


7:00 AM Zombie 5K Run/Walk Bryan Square Any Board Member that signed up 

for the run/walk for Senior 

9:30 AM - 

10:00 AM 

Pre-Session Activities (Designated 

Trading Pin Time) 

Exhibit Hall 

Dr. Mark Baker, Ms. Donna Wear, 

Mr. Stan Long, Dr. Kenneth Dinkins 

10:00 AM THIRD GENERAL SESSION 

Exhibit Hall 

- 

12:30 PM - 

2:00 PM 

Living Literature Chatham BC Mr. Pat Stout, Mr. Dennis Campbell 

1:00 PM - 

3:00 PM 

1:00 PM - 

4:00 PM 

Convention Invention Showcase Westing Ballroom ABC Mr. Troy Hickey 

Show Choir Preliminaries Exhibit Hall Mr. Stan Long 

2:00 PM - 

5:00 PM 

Onsite Art Competitions ( Pencil Drawing, 

Acrylic Painting, & Colored Pencil Drawing ) 

102 

Onsite Art 103 

Onsite Art 104 

2:00 PM - 

5:00 PM 

Rapid Response Leadership Challenge 200-202 

Rapid Response 203-205 

3:30 PM - 

5:30 PM 

Robotics Showcase Chatham BC Mr. Glenn Barger 

3:00 PM - 

4:30 PM 

LEADERSHIP WORKSHOP 

Exhibit Hall 

3:00 PM - 

4:00 PM 

8:30 PM - 

10:30 PM 

Site Up Showcase and Judging 105-106 

Dance 


WEDNESDAY 

8:30 AM - 

9:00 AM 

CLOSING CEREMONY 

CELEBRATION 

Exhibit Hall 

9:00 AM FOURTH GENERAL SESSION Exhibit Hall Mr. Mark Conley - Charge 

Mr. Pat Stout

ADMINISTRATIVE

NATIONAL 

BETA 

BOARD OF DIRECTORS 

ALABAMA 

Mr. Zel Thomas, 

Coordinator Student Services 

Enterprise City Schools 

220 Hutchinson Street 

Enterprise, AL 36330 

Phone: 334-347-9531, Ext. 220 

Fax: 334-347-0347 

E-mail: zthomas@enterpriseschools.net 

HOME: 

456 Private Road 1703 

Enterprise, AL 36330 

Cell Phone: 334-718-3821 

ARKANSAS 

Mr. Jerry Newton, Supt. 

Poyen Public School 

14296, Hwy. 270 

Poyen, AR 72128 

Phone: 501-332-8884 

Cell: 501-626-6757 

Fax: 501-332-8886 

E-mail: newton.jerry@poyenschool.com 

HOME: 8251 Hwy. 229 S. 

Leola, AR 72084 

Phone: 870-765-2652 

FLORIDA 

Mrs. Gwen Young, Retired 

E-mail: gwen@panhandle.rr.com 

HOME: 777 Satellite Road 

Graceville, FL 32440 

Phone: 850-638-8526 

Cell: 850-373-8771 

GEORGIA 

Dr. Rita Carter, Consultant 

RGC Educational Consultant 

HOME: P. O. Box 1667 

Cedartown, GA 30125 

UPS Address: 521 Pine Bower Rd 

Cedartown, GA 30125 

E-mail: rcarter729@gmail.com 

Cell: 770-547-4952

ILLINOIS 

Mr. Troy Hickey, Principal 

Robinson High School 

2000 N. Cross Street 

Robinson, IL 62454 

Phone: 618-544-9510, Ext. 112 

Fax: 618-544-7921 

E-mail: thickey@robinsonschools.com 

HOME: 10524 E. McKinney Avenue 

Robinson, IL 62454 

Phone: 618-544-9449 

Cell Phone: 618-553-9510 

INDIANA 

Dr. Mark Baker, Supt. 

Northeast School Corp. 

P.O. Box 493 

406 North Vine Street 

Hymera, IN 47855 

Phone: 812.383.5761 

Fax: 812.383.4591 

E-mail: baKerm@nesc.k12.in.us 

HOME: 2176 North Lakeview Drive 

Sullivan, IN 47882 

Phone: 812.268.8444 

KENTUCKY 

Ms. Donna L. Wear, Principal 

Commonwealth Middle College 

West KY Community-Technical College 

4810 Alben Barkley Drive 

Paducah, KY 42001 

Phone: 270-534-3350 

Fax: 270-554-6295 

E-mail: 

donna.wear@mccracken.kyschools.us 

HOME: P.O. Box 9552 


UPS Address: 230 Inverness Drive 


Phone: 270-339-0913 

LOUISIANA 

Dr. Keith Leger 

E-mail: lsutiger@live.com 

HOME: 2408 Brent Keith Dr. 

Lake Charles, La 70605 

Cell: 337-540-9441 

MISSISSIPPI 

Mr. Stanton L. Long, Adm. Asst. 

Lincoln County Schools 

1925 Hwy. 51 S.E. 

Bogue Chitto, MS 39629 

Phone: 601-835-0011 

Fax: 601-833-3030 

E-mail: slongedoff@yahoo.com 

HOME: 1925 Hwy 51 S.E. 

Bogue Chitto, MS 39629 

Phone: 601-734-2753 

Cell: 601-754-0234 

MISSOURI 

Dr. Tim Hager, Supt. 

Iron Co. C-4 

#35 Highway 49 

Viburnum, Missouri, 65566 

Phone: 573-244-5422 

Email: tim.hager@ironc4.com 

HOME: P.O. Box 841 OR 

2100 D Hwy 

Van Buren, MO 63965 

Phone: 573-323-8232 

Missouri

NORTH CAROLINA 

Mr.Glenn Barger, Retired 

HOME: 2210 Startown Road 

Newton, NC 28658 

gbarger@charter.net 

828-381-8607 

OHIO 

Mr. Patrick D. Stout, Retired 

Gallia-Vinton Educational Service 

Center 

P.O. Box 178 

Rio Grande, OH 45674 

Phone: 740-245-0593 

Fax: 740-245-0596 

E-mail: baltk5@yahoo.com 

HOME: 6996 State Route 160 

Bidwell, OH 45614 

Phone: 740-446-6754 

Cell: 704-645-5662 

OKLAHOMA 


HOME: 817 E. Teresa 

Sapulpa, OK 74066 

Phone: 918-224-5961 

Cell: 918-638-5918 

E-mail: 

dennisdcampbell@hotmail.com 

SOUTH CAROLINA 

Dr. H. Kenneth Dinkins, 

Dinkins Educational Associates 

HOME: 1100 Bluff Road, Unit 501 

Columbia, SC 29201 

1908 Cassandra Court #1 

Myrtle Beach, SC 29577 

Phone: 803-391-0740 

E-mail: hkdinkins@gmail.com 

TENNESSEE 

Mr. Dale R. Hughes 

Holiday Inn 

4355 Holiday Inn Expressway NW 

Cleveland, TN 37312 

Phone: 423-472-1504 

Phone: 423-472-7545 

Cell: 423-599-1927 

Fax: 423-303-3119 

E-mail: drh@sonlightllc.com 

TEXAS 

Mr. Mark Conley 

E-mail: mark.conley60@gmail.com 

Caldwell Middle School 

203 North Gray 

Caldwell, TX 77836 

HOME: P.O. Box 292 

Burton, TX 77835 

UPS: 3875 Ullrich Road 

Carmine, TX 78932 

Phone: 979-278-3579 

Cell: 979-966-7750

VIRGINIA 

Mr. Clarke C. Scott, Administrator 

Pittsylvania County Schools 

HOME: 450 Peerman School Road 

Altavista, VA 24517 

E-mail: scottjc78@aol.com 

Phone: 434-369-6420 

Cell: 434-907-1048 

WEST VIRGINIA 

Dr. Sabrina Runyon, 

Director of Early Learning Programs 

Mingo County Schools 

110 Cinderella Road 

Williamson, WV 25661 

Phone: 304-235-7123 

E-mail: sabrinarunyon@hotmail.com 

OR srunyon@k12.wv.us 

HOME: 72 Antler Lane 

Lenore, WV 25676 

Phone: 304-896.8053

National Beta 

Board of Directors 

2018 – 2019 

NAME SCHOOL STATE 

Mr. Zel Thomas (Judy) Enterprise City Schools Alabama 

Mr. Jerry Newton (Ouida) Poyen High School Arkansas 

Mrs. Gwen Young (John) 

Florida 

Dr. Rita Carter (Vacel) RGC Consultants Georgia 

Mr. Troy Hickey (Lesa) Robinson High School Illinois 

Dr. Mark Baker (Julie) Northeast School Corp. Indiana 

Ms. Donna Wear Commonwealth Middle College Kentucky 

Dr. Keith Leger (Jennifer) Program Manager/Educator Org. Louisiana 

Mr. Stanton Long (Rita) Lincoln County Schools Mississippi 

Dr. Tim Hager (Lana) Iron County C-4 Missouri 

Mr. Glenn Barger (Beverly) 

North Carolina 

Mr. Patrick Stout (Patricia) Gallia-Vinton Ed. Service Center Ohio 

Mr. Dennis Campbell (Janie) 

Oklahoma 

Dr. H. Kenneth Dinkins (Judy) Dinkins Educational Associates South Carolina 

Mr. Dale Hughes (Brenda) 

Tennessee 

Mr. Mark Conley (Linda) Caldwell Middle School Texas 

Mr. Clarke Scott (Joyce) Administrator Pittsylvania Co Schools Virginia 

Dr. Sabrina Runyon (Tim) Director of Early Learning Programs,Mingo Co. West Virginia

MR. GLENN BARGER 

Newton, North Carolina 

National Beta Board of Directors

Board of Directors’ Committee 

Assignments 

2017 - 2018 

Mr. Patrick Stout, Board Liaison 

Mr. Mark Conley, Board Chair 

Mr. Clarke Scott, Board Chair Elect 

Executive Members(7) Internal Affairs Members(5) Convention/Leadership Members(6) 

Mr. Pat Stout, Board Liaison, Mr. Pat Stout, Board Liaison Mrs. Gwen Young, Committee Chair 

Mr. Mark Conley, Board Chair Mr. Mark Conley, Board Chair Mr. Clarke Scott 

Mr. Clarke Scott, Chair Elect Mr. Clarke Scott, Chair Elect Dr. Mark Baker 

Dr. Rita Carter Dr. Tim Hager Mr. Dennis Campbell 

Dr. Keith Leger Ms. Donna Wear Mr. Mark Conley, Board Chair 

Mr. Stan Long 

Dr. Kenneth Dinkins 


Marketing Members(3) Technology/Membership Members(3) Merchandise(3) 

Mr. Stan Long, Committee Chair Dr. Mark Baker, Committee Chair Dr. Sabrina Runyon, Committee Chair 

Dr. Tim Hager Mr. Glenn Barger Dr. Kenneth Dinkins 

Ms. Donna Wear Mr. Troy Hickey Mr. Zel Thomas 

Budget/Finance Members(3) 

Dr. Keith Leger, Committee Chair 

Mr. Dale Hughes 


State Fund Consolidation 

Alabama - Yes Kentucky - Yes Oklahoma - Yes 

Arkansas - Yes Louisiana - Pending South Carolina - No 

Florida - Yes Mississippi - Yes Tennessee - Yes 

Georgia - Pending Missouri - Yes Texas - Yes 

Illinois - Yes North Carolina - Yes Virginia - Yes 

Indiana - Yes Ohio - Yes West Virginia - Yes

Council Chair Years and Chair Rotation 

2018 - 2019 

Total Number of Years 

As a Member of the Board (first year on the Board is included) 

Kenneth Dinkins (SC) 30 (1989) 

Dale Hughes (TN) 28 (1991) 

Dennis Campbell (OK) 18 (2001) 

Patrick Stout (OH) 16 (2003) 

Stanton Long (MS) 15 (2003) 

Troy Hickey (IL) 15 (1996-1998; 2002-2007; 2013-2017) 

Clarke Scott (VA) 12 (2004-2009; 2013-2017) 

Gwen Young (FL) 11 (2008) 

Mark Conley (TX) 11 (2008) 

Jerry Newton (AR) 7 (2012) 

Donna Wear (KY) 6 (2013) 

Keith Leger (LA) 5 (2013) 

Mark Baker (IN) 4 (2014) 

Tim Hager (MO) 3 (2015) 

Sabrina Runyon (WV) 3 (2015) 

Zel Thomas (AL) 2 (2016) 

Rita Carter (GA) 1 (2017) 

Glenn Barger (NC) 0 (2018) 

2018-2019 Georgia 

Louisiana 

Florida 

Texas 

Illinois 

Ohio 

2019-2020 Tennessee 

Kentucky 

Mississippi 

Arkansas 

Missouri 

Oklahoma 

2020 -2021 North Carolina 

Alabama 

South Carolina 

Virginia 

Indiana 

West Virginia

National Beta Staff

Chair of the Board 

Mark Conley 


CEO/Executive 

Director 

Bob Bright 

Organization Chart 

Chief Operating 

Officer 

Bobby Hart 

Lead Sales/ 

Marketing 

Lisa Fields 

Marketing 

Director 

Anna Haynes 

Membership 

Melissa Csuhran 

Convention 

National Sponsor 

Leadership 

Ritchie Garland 

Sales/Marketing 

Coordinator 

Erin Emory 

Marketing 

Convention/ 

Leadership 

Ashley Garland 

Membership 

Brittany Yerkes 


Leadership 

Shannon Meyer 


Coordinator 

Kelly Phelps 

Production 

Matt Simpson 

Membership 

Kim Earnhardt 


Board Liaison 

Laura Lewis 


Coordinator 

Catherine Bray 


Hollee Ellis 


Coordinator 

Chantella Crosby 

Convention / 

Leadership Graphics 

and Website Specialist 

Leah Johnson 

Convention 

Coordinator 

Perry Harvey

Chair of the Board 

Mark Conley 


CEO/Executive 

Director 

Bob Bright 

Organization Chart 

Chief Operating 

Officer 

Bobby Hart 

Executive Admin 

Denia Brown 

Finance Director 

John Posey 

Chief Information 

Officer 

Jay Moore 

Merchandise 

Mandy Blanton 

Receptionist 

Pat Mabry 

Finance 

Trent Gregg 

Technology 

Brendan LaMarche 

Merchandise 

Leigh Mason 

Merchandise 

Eva Carley 

Merchandise/ 

Production 

Coordinator 

Tyler Fleming

Executive Committee Agenda 

Monday, June 11, 2018 

Room 101 Convention Center 

Executive Committee Members: 


Mr. Pat Stout, Liaison 

Mr. Clarke Scott, Board Vice Chair 

Dr. Rita Carter 


Mr. Stan Long 


Executive Committee Recommendations 

Personnel 

Review Three Applications for National Sponsor 

Personnel Recommendations 

Salary Committee for Fall Board Meeting 

Employee Handbook Review 

Convention and Leadership Program Progress 

Travel Schedule 

Marketing Sales Progress – Non-Convention States 

Membership Growth and Retention 

Review State Funds 

Motivosity Pilot Program 

Fall Board Focus Groups 

State Council Best Practice – Connection to National Program 

Strategic Plan 

Legal Updates

June 2018 

Board Agenda 

• Call to Order 


• Inspiration 


• Roll Call 

• Approve October 2017 Board Minutes 


• Committee Reports 

Mr. Pat Stout, Board Liaison 

IA Committee 

Convention/Leadership 

Marketing 

Technology 

Merchandise 

Budget 

• Executive Committee Recommendations 


• CEO Updates 

Personnel 


Membership 

Leadership Program 

Renaming Competitions 

Leadership Program 

Summer Camps 

Infuse 

Mr. Pat Stout 

Mrs. Gwen Young 

Mr. Stan Long 

Dr. Mark Baker 



Employee Handbook 

Motivosity Program 

Merchandise 

Alumni Banquet 

Salary Committee 

Budget Investment Review 

Cross Training 

State Funds 

Alabama 

Arkansas 

Florida 

Georgia 

Illinois 

Indiana 

Kentucky 

Louisiana 

Mississippi 

Missouri 


Ohio 

Oklahoma 


Tennessee 

Texas 

Virginia 

West Virginia 



Mrs. Gwen Young 

Dr. Rita Carter 

Mr. Troy Hickey 

Dr. Mark Baker 

Ms. Donna Wear 


Mr. Stan Long 

Dr. Tim Hager 

Mr. Glenn Barger 

Mr. Pat Stout 


Dr. H. Kenneth Dinkins 


Mr. Mark Conley 

Mr. Clarke Scott 


• Assignment of 2018-19 Board Committees 

• Election of Board Liaison 

• Election of Board Chair 

• Adjourn 

Mr. Mark Conley, Board Chair

The National Beta Club 

Board of Directors’ Agenda 

Friday, October 20, 2017 

♣ Welcome/Call to Order Mark Conley, Board Chair 

Roll Call- All in attendance 

Alabama 

Arkansas 

Florida 

Georgia 

Illinois 

Indiana 

Kentucky 

Louisiana 

Mississippi 

Missouri 


Ohio 

Oklahoma 


Tennessee 

Texas 

Virginia 

West Virginia 

Zel Thomas 

Jerry Newton 

Gwen Young 

Rita Carter 

Troy Hickey 

Mark Baker 

Donna Wear 

Keith Leger 

Stan Long 

Jerry Hobbs 

Herman Williams 

Pat Stout 

Dennis Campbell 

Ken Dinkins 

Dale Hughes 

Mark Conley 

Clarke Scott 

Sabrina Runyon 

♣ Approve October 2016 Board Minutes (Pages 34-39) 

The meeting was called to order Mark Conley and Dale Hughes prayed. 

Update on spouse by Dr. Tim Hager, she is cancer free. He is retiring this 

year. Jerry Hobbs update, he is doing well and in remission. 

Dennis Campbell gave out special gifts game day to Dale Hughes and Pat 

Stout. Mark Conley gave special thanks to Dale Hughes for his job as 

former president. Dale Hughes gave update on his health. Troy Hickey 

gave update on Dave Scott from Indiana. Mark Conley gave Sabrina 

Runyon a birthday card. 

Approval of June 2017 Board Minute- Pg. 9-14 in Board Notebook. 

• Motion: Donna Wear 

• Second: Dennis Campbell 

o Yes:18 No: 0

Budget/Finance Dr. H. Kenneth Dinkins (Pages 68 - 82) 

Brought in the investment broker to speak-Dan Foster from Raymond James- 

Gave out financial outlook ( attachment). John Posey sat in for this information. 

Dan stated it was a dismal point last year from the Charleston meeting in 2016, 

but has improved performance this year. The performance was improved 

because earnings has improved. Mr. Foster explained the investments 

performance to the board ( Please see attachments)- Pg. 2. 

Changes- 

We will reduce the amount of money in Large-Cap Value and move it into 

International markets because they have seen growth. The Investment choices 

and balances were explained on pg. 3. The take-away message was given on 

pg. 4 as a summary and explanation of the benefit of tax reform. The 

determining of the Board of the Federal Reserve and the changes of who will 

sit on the board may change the policy and its effect on the market. Dan Foster 

asked for questions and the board thanked him for the report. 

Bob introduced John to the board and gave information on the audit. John gave 

the general information on the audit and sent over the trial balance to the 

auditor the week of Oct. 16-20. He plans the audit will come quickly. Mr. Clarke 

Scott gave thanks to John for getting us back on track for the audit. John 

invited the board to contact him at any point. 

Proposed Handbook Additions 

Currently we can only carry over20 days a year- We want to move it to 30 days a 

year. 

Neglect and Abuse policy added into the handbook because we work with 

children. 

♣ Approved Recommendations/Revisions - any additional items 

IA Report- 

Updates by Pat Stout-5 people with Bob, they just meet on 10/19/17 at the main 

office. The group viewed the building yesterday. Bobby gave the updates on 

insurance from Blue Choice and an increase of 25%, and moving to Aetna and 

the API gap plan which was a high deductible, but a plan that is working as of 

right now. It is causing all staff to become more aware of choices. We will move 

out to the insurance marketplace in January. Herman Williams asked about the 

plan. Most updates will come through the IA report. The IA committee divided 

and reported to various groups and talked with them and reported the thoughts 

of employees back to the who IA group. Pat asked if any other IA members had 

anything to say, all other information will be given in the final IA report.

Focus groups- 

Focus groups were created to allow board members to see our world outside of 

conventions. Board Members attended the Leadership Summits and Infuse 

Educator Conference. 

Arkansas- Report by Jerry Newton. There were over 200 Betas. Jerry conducted 

his planning meeting at the same time as the Leadership Summit was being 

held. Jerry gave his report on what was accomplished in the Arkansas planning 

meeting with his council and their ideas. Sabrina Runyon gave her insights and 

thoughts on the Leadership Summit and actively engaged their kids. Tim Hager 

gave his perspective on the Arkansas Focus Group which discussed state 

councils. 

Tennessee-Strategic Plan -Clarke Scott gave his insights on perspectives and 

legal council and the changing of student speakers. Ken Dinkins and Gwen 

Young gave their insights on their perspective of the meeting. 

Infuse Teacher Conference- Atlanta- Pat Stout, Zel Thomas, Keith Leger, Stan 

Long and Rita Carter talked about teacher improvement, equality at state 

conventions, their perspective on engagements with teachers, and talked about 

the amount of money the bigger states are collecting. They spoke about the 

impact of how Beta meant so much to the kids that spoke and how it has 

improved their lives. Keith Leger stated that Louisiana has now increased their 

funds and now have an excess of funds. They are in the process of allocating 

these funds. Dr. Leger talked about two ideas that he had discussed with Bobby. 

One idea was to combine the Jr/Sr accounts, and the second idea was to allow 

the National Office to take care of the money from state fund accounts. This 

would occur over the next 2-4 years. The $20 fee would go to nationals and they 

would handle that funding moving forward. Rita Carter stated that we are not 

zeroing out for the end of the year and having to manage that process. 

All Boards will meet with their Department heads this afternoon at 

Headquarters. 

Executive Committees Recommendations- 

Bob Bright handed out this information to board members.- ( See Attachment- 

From the Executive Committee Agenda)) 

Pat Stout stated that we would take each item one at a time on the list. Bob took 

each item and provided clarity.He also gave the recommendations from the 

attorney for various items. 

#1 Item--Officer speeches will be monitored across the board. 

Dennis Campbell gave the explanation as to why this was discussed in TN( i.e. 

from the NFL protests). 

Rita Carter stated that we want to allow the convention to start off on a positive 

note.

Ken Dinkins stated that we could control the officer speech but not the person 

they introduce. 

Motion: Clarke Scott 

Donna Wear: Second 

Motion carried: 

o Yes: 18 No: 0 

#2- Item on $1.00 commission for Membership team approved as stated in #2. 

Motion: Sabrina Runyon 

Second: Jerry Newton 


o Yes: 18 No: 0 

o #3- Giving free membership of 13, 332 new members to 

establish new clubs. 

Motion: Rita Carter 

Second: Stan Long 

o Yes:18 No: 0 

Donna Wear- Wants to make sure the Sales team to focus on the 18 core states. 

#4- Jerry Newton made the motion to add 4 college students for 2 months (8 

weeks) of summer work. There will be an application to complete. 

o Second: Tim Hager 

o Donna Wear felt that this was a great idea to use 

students. 

o 

Zel Thomas asked for further clarification as to where 

they will live . 

o 

Pat Stout asked for further clarification and requested 

they be housed close to Beta employees. 

o Staff member will be assigned to student for 

assignments. 

o 


o Yes:18 No: 0

#5- Salary Adjustments Proposal- 

Bob moved that this be discussed in executive session. 

Executive Session: called at 10:50am- Exe. Session – Bobby Hart, Laura Lewis, 

and Denia Brown were excused from the Exe. Session. 

Motion was made by Clarke Scott to enter executive session. 

• Second: Herman Williams 

• Motion carried: 

Yes: 18 No: 0 

Motion made by Rita Carter to come out of executive session at 12:10pm. 

Item #5-Per Bob-The position replacement, as well as, the salary increase was 

approved and added to the minutes. 

12:10 pm-board adjourned for lunch. 

o Second: Donna Wear 


o Yes: 18 No: 0 

#6- Convention for 2018-2019. 

Special Talent limited to 2 minutes across the board. 

Gwen Young stated we need to inform clubs that there is no practice time at the 

National convention. 

It is the top 5 preliminary winners that participate in the sessions at Nationals. 

Laura Lewis gave an explanation as to why there needs to be only 5. 

Donna Wear asked will group talent time change to 2 minutes. Laura gave the 

answer to this which is no, it will stay 6 minutes. 

Art, Junior Wreath, Junior Photography, Junior Essay competitions will go 

through changes. 

Convention was applauded by Bob for a job well done to not change anything 

this year. 

o 

o 

Motion: Keith Leger 

Second: Sabrina Runyon 


o Yes: 18 No: 0

#7-Bob Provided an explanation of the need to realign state accounts and the 

benefits and impacts on the state. There are 34 accounts. This is to streamline 

the process and make it easier to get information. 

IN, MS, SC, KY, VA, AL, NC, TN OK, IL- want to wait and talk to their state 

councils. 

o Motion: Clarke Scott 

o o Second: Tim Hager 

o Motion carried: 

o Yes: 18 No: 0 

#8-Item-Pg. 28- Bob explained that Beta has an excess of 3 million dollars. The 

focus will be “Giving Back.” He provided updates for the Reinvestment Revenue 

for 2017-2018- Pending Audit- in each Beta department. Bobby gave further 

explanation for the additional funds for the Production department and why the 

need for the additional funds. Clarke Scott discussed the impact of the 

Leadership Camps and what he saw. Troy Hickey was asked by Keith Leger to 

tell the story of Cairo, IL. Several Board members and Laura Lewis gave insights 

into why these Beta Club moments are so important to students. 

Marketing focus will be the VIP/SPARK program and sending the Sales team 

members to the conferences in order to target schools not a part of Beta. Bob 

thanked Ken Dinkins for sending us to Attorney Fawley and all the help she has 

provided so far. 

Motion was made by Zel Thomas to accept all convention proposals. 

o Second: Troy Hickey 

o 


o Yes:18 No: 0

Policy additions- Pg. 17 

State Sponsor and SP-Elects 

Item #1- State Sponsor and SP-Elects- changes. 

Bob provided clarification as to the reason for this policy. Ken Dinkins and 

Jerry Newton asked for clarification about this change. Laura Lewis provided 

why this is needed to encourage all sponsor to bring students. Pat Stout gave 

further explanation. Board asked that the following statement is added to the 

policy, “State Sponsor and State Sponsor Elects must register students – only in 

extenuating circumstances and with approval of the Council Chair and 

notification to the CEO will this policy be amended”. Currently, we pay $1500 

for State Sponsor to attend the national convention that is already in policy. 

For the state conventions, the State Sponsor receives hotel, mileage, and per 

diem for food which is in policy. Keith Leger and Jerry Newton gave a 

clarification for this and move to create a motion. Discussion was held. 

o Motion: Keith Leger 

o Second: Jerry Newton 

o 


o Yes:18 No: 0 

State Councils 

Item #1--Dennis Campbell is not in favor of any changes. 

Stan Long stated how the councils were initially organized. 

Dale Hughes asked for clarification. Troy Hickey explained 

his position and asked for clarification. Clarke Scott gave 

clarification explanation. Jerry Newton asked about the 

discussion phase. 

Herman Williams made the motion to table the discussion 

for #1. 

Motion: 

Herman WIlliams 

o Second: Dennis Campbell 

Motion failed 

o o Yes:8 No: 10 

Item #2-Ken Dinkins gave an explanation as to why this 

change is necessary. Troy Hickey made a motion to table all 

4 items until this summer at which time it will be revisited. 

o Second: Clarke Scott 


o Yes: 18 No: 0

Membership 

Item #1— 

Bob explained the purpose of this policy change. 

o Motion: Sabrina Runyon 

o o Second: Rita Carter 


Yes: 18 No: 0 

Convention 

Item #4- 

Bob provided explanation of this policy change in the role 

of Chaplain. 

The explanation of this policy is listed on pg. 17. 

Discussion was held and Keith Leger, Rita Carter, Troy 

Hickey, Jerry Newton and Donna Wear provided concerns 

about this policy. Bob Bright and Pat Stout provided further 

clarification. 

Jerry Newton made the motion that Junior officers will be 

accepted as stated. 

o Second: Sabrina Runyon 


Yes:18 No: 0 

Addendum: Representatives are to give a speech only and 

no questions and no skit in Junior Division I. 

Zel Thomas gave explanation of the concern for removing 

the office of Chaplain. 

o Motion: Jerry Newton 

o Second: Tim Hager 


o Yes: 18 No: 0

Updates- - 

Bob stated that the organization is growing, and he referred to the IA Report 

that will provide the updates of growth within the organization. He thanked 

Dale Hughes for a strong year and thanked Pat Stout, as well. 

He gave the board the option of visiting the office today if 

they would like. Gwen Young wished Rita Carter good luck for 

the National Convention. 

Donna Wear encouraged Rita to use the least expensive events 

for students to experience the city. 

Mark Conley encouraged all people to visit the national office. 

The 2018 fall meeting will be held in Nashville, TN. 

o Motion: Mark Baker 

o Second: Gwen Young 

o Motional carried: 

o o Yes:18 No: 0 

Adjournment of the Fall Board Meeting at 2:41pm. 

o Motion: Gwen Young 

o Second: Stan Long 

o Yes:18 No: 0

CONVENTION/ 

LEADERSHIP 

DEPARTMENT

JR STATE Convention 

In Charge 

this year 

13-14 14-15 15-16 16-17 17-18 Growth 

18 

Alabama Jr Hollee 2615 2650 2729 2998 2633 -12% 

Arkansas Jr Laura 640 791 1021 1450 1601 10% 

Florida Jr Hollee 1175 1113 1198 1417 1508 6% 

Georgia Jr Hollee 4403 4515 4737 5044 4701 -7% 

Illinois Jr Shannon 882 893 1019 944 1055 12% 

Indiana Jr Laura 0 141 205 403 483 20% 

Kentucky Jr Shannon 3930 4172 4840 4884 4844 -1% 

Louisiana Jr Ritchie 9206 7931 9502 10110 11076 10% 

Mississippi Jr Laura 3605 3613 3999 4900 4483 -9% 

Missouri Jr Hollee 2315 2322 2612 2861 2949 3% 

N. Carolina Jr Ritchie 3237 3280 3308 3646 3668 1% 

Ohio Jr Hollee 216 400 458 15% 

Oklahoma Jr Hollee 67 135 116 -14% 

S. Carolina Jr Shannon 2555 2682 2989 3404 3503 3% 

Tennessee Jr Shannon 5110 5182 5419 5810 6172 6% 

Texas Jr Hollee 1199 1238 1251 1397 1596 14% 

Virginia Jr Hollee 946 968 1141 1265 1327 5% 

W. Virginia Jr Ritchie 340 341 353 475 573 21% 

NATIONALS JR 4741 6199 9118 12355 12023 -3% 

46899 48031 55724 62898 64769 3%

SR STATE Convention 

In Charge 

this year 

13-14 14-15 15-16 16-17 17-18 Growth 18 

Alabama Sr Hollee 1475 1750 1746 1192 1826 35% 

Arkansas Sr Shannon 2137 2205 2567 2827 3321 17% 

Florida Sr Ritchie 379 507 701 793 860 8% 

Georgia Sr Ritchie 1869 1885 2238 2270 2494 10% 

Illinois Sr Laura 588 611 620 642 655 2% 

Indiana Sr Hollee 554 569 678 859 861 0% 

Kentucky Sr Shannon 1631 1973 2212 2253 2300 2% 

Louisiana Sr Laura 5209 6036 5969 5724 5889 3% 

Missouri Sr Laura 1786 1987 2001 2228 2328 4% 

Mississippi Sr Laura 2388 2511 2821 2959 3168 7% 

N Carolina Sr Hollee 1305 1231 1611 1622 2082 28% 

Ohio Sr Laura 423 366 453 462 538 16% 

Oklahoma Sr Laura 311 347 380 412 417 1% 

S Carolina Sr Ritchie 1412 1311 1554 1610 1619 1% 

Tennessee Sr Ritchie 1975 2596 2617 3017 3428 14% 

Texas Sr Shannon 1440 1320 1321 1323 1381 4% 

Virginia Sr Ritchie 619 633 781 924 972 5% 

W Virginia Sr Shannon 332 365 390 376 670 78% 

NATIONALS SR 2880 3756 5218 6949 7346 6% 

28713 31959 35878 38442 42155 10%

CONVENTION Department 

 

13-14 14-15 15-16 16-17 17-18 17-18 

TOTAL 

NATIONALS 

7621 9955 14336 19304 19368 0% 

JR OVERALL 46899 48031 55724 62898 64768 3% 

SR OVERALL 28713 31959 35878 38442 42155 10% 

COMBINED 

OVERALL 

75612 79990 91602 101340 106923 5.5% 

NATIONAL CONVENTION EXTRAS 

Trading Pin 

2017 

T-shirt 

2018 

T-shirt 

2017 

Pin 

2018 

Pin 

2017 Ball 2018 Ball 17-18 Zombie 

Run 

JR 1554 2573 66% 1131 1291 14% 1240 1399 13% 1463 

SR 1420 1554 9% 851 867 2% 1261 1171 -7% 1015 

BOTH 2974 4127 39% 1982 2158 9% 2501 2570 3% 2478

Department 

CONVENTION

Growth 

LEADERSHIP 

 

4106 TOTAL STUDENTS ATTENDING LEADERSHIP 

336 TOTAL SCHOOLS ATTENDING LEADERSHIP 

301 SCHOOLS ATTEND LEADERSHIP & CONVENTION 

KY AR TN LA NC MO MS TX VA GA IN CA NJ TOTAL 

2013 

Attendees 

2014 

Attendees 

2015-16 

Attendees 

2016-17 

Attendees 

2017-2018 

Attendees 

137 92 87 88 468 

349 236 471 136 192 126 1510 

449 237 711 183 253 262 210 148 2453 

489 308 349 184 272 446 136 348 307 73 67 2839 

502 209 516 385 589 294 365 545 161 336 141 63 4106 

Growth 6% 25% 69% 60% 34% 22% 18% -3% -54% -14% -100% 45% 

2018-19 ADDITIONAL LEADERSHIP SUMMITS 

Alabama/North Georgia 

Tennessee (Spring) 

South Carolina

Leadership 

SUMMER 

 

2017 2018 GROWTH 

JUNIOR CAMP 122 165 26% 

SENIOR CONFERENCE 98 127 23% 

Lead Serve Achieve 

NATIONAL BETA LEADERSHIP CONFERENCE 

BETA 

LEADER 

WASHINGTON D.C. 

July 10-14, 2017 

CATHOLIC UNIVERSITY OF AMERICA 

Lead Serve Achieve 

SUMMER LEADERSHIP CAMP 

GREENEVILLE, TENNESSEE 

July 24-28, 2017 

CLYDE A

INFUSE Conference 

PAYING STATE SPONSORS TOTAL 

2016-17 Attendees 115 34 149 

2017-18 

Attendees 

145 36 181 

New Growth 21%

MARKETING 

Convention 

VIP PROGRAM RESTRUCTURE 

VIP is designed to entice sponsors of non-convention attending Beta chapters and 

prospective Beta chapters to attend and experience the energy of their state convention. 

Attendees were given a backstage pass to convention, along with exclusive meetings 

with National Representatives. 

Out of 2016-2017 Spark Participants, 4 schools attended convention the following year 

(134 students). Sponsors were notified through email, postcards, and social media posts. 

Focused on inviting schools who have not attended convention in three years. 

FOLLOW UP SURVEY 

ranked the following on a scale of 1-5: 

VIP Online Registration Process 4.9 

VIP Backstage Tour - 4.8 

SPONSOR 

COMMUNICATIONS 

Probability of returning to State Convention next year with students- 4.43 

2018 LOGO 

ATTENDANCE 

ALJR - 5 Total 

ALSR - 4 Total 

ARJR/SR - 6 Total 

FLJR - 5 Total 

GAJR - 12 Total 

GASR- 6 Total 

ILJR-3 Total 

INJR/SR - 3 Total 

KYJR - 2 Total 

KYSR - 3 Total 

LAJR - 1 Total 

LASR - 2 Total 

MOSR - 1 Total 

MSJR - 1 Total 

MSSR - 2 Total 

NCJR - 4 Total 

SCJR - 5 Total 

TNJR - 18 Total 

WVJR/SR - 2 Total 

“Thank you for the awesome tour! I had no idea what all was involved with Jr. Beta, being this is the first year for our School. It opened my eyes to many awesome 

things our students can be involved in, and I am excited about the upcoming school year.” 

“I was very impressed with the hospitality provided at the VIP experience. I was excited to learn of some new and upcoming opportunities for younger students in 

the near future. I enjoyed learning some behind the scenes information.” 

“Attending VIP Beta really did bring to life what Beta Club is about to both the sponsors and the members. Thank you so much for the opportunity!”

MARKETING 

Convention 

PREMIER PERFORMER PROGRAM 

To recognize the importance of performing arts, and to increase attendance at the National 

Convention, the Premier Performer program was launched for the 2017-2018 

convention season. Upon observation of dancers from state convention special 

talent and group talents, deserving dancers are awarded a Golden Ticket and 

are invited to perform in the Opening Number at the National Convention. 

Dancers will learn a dance from a guest choreographer, and will attend practices 

at the convention prior to Opening Number. 


WEB | PRINT | SOCIAL MEDIA | EMAIL | DIRECT MAIL 

E-NEWSLETTER > 

^ SHOW CHOIR POSTCARD & EMAIL 

SOCIAL MEDIA CONVENTION/ 

LEADERSHIP 

Leader 

REGIONAL LEADERSHIP SUMMITS 

SEPTEMBER OCTOBER NOVEMBER APRIL 

MARCH 

22 | BOWLING GREEN, KY 5-6 | BATON ROUGE, LA 2-3 | WILLIAMSBURG, VA 

25-26 | HOT SPRINGS, AR 9-10 | CONCORD, NC 

28-29 | SEVIERVILLE, TN 12-13 | CAPE GIRARDEAU, MO 

7 | ONTARIO, CA 

23-24 | TUPELO, MS 23 | EAST RUTHERFORD, NJ 

26-27 | GRAPEVINE, TX 29-30 | JEKYLL ISLAND, GA 

9-10 | FRENCH LICK, IN 

^ INFUSE PROMO & 

DIRECT MAIL 

^ LEADERSHIP SUMMIT 

POSTCARD 

< SUMMER LEADERSHIP VIDEO PROMO

Excellence status. 

MARKETING Convention 

STATE CONVENTION SCHOOL OF EXCELLENCE 

GROWTH INITIATIVE 

In order to help grow conventions, schools 

that attended their respective 2017-2018 

state conventions received an official State 

Convention School of Excellence award. 

Principals and Sponsors were mailed an 

official window cling to display at their 

school. Schools are encouraged to compete 

at the 2018 National Convention to earn the 

award of National Convention School of 

Excellence, which will be mailed out at the 

beginning of the 2018 school year. 

As a Beta Chapter that attended the 2017-2018 state convention, we applaud you for 

recognizing the importance of academic achievement, visual and performing arts, 

leadership development, and service. Because of your participation in your state’s 

convention, it is our honor to present you as an official State Convention School of 

Excellence. Please display your new badge at your school to congratulate your Betas 

and sponsors for their hard work. 

In order to become a National Convention School of Excellence, we extend the 

invitation to you to compete a the National Beta Convention this June in Savannah, 

Georgia. 

Even if your Betas did not qualify for Nationals, there are competitions in which your 

students can participate, such as our 2018 National Exhibitions. In these exhibitions, 

you can showcase your Beta members’ cooperative teamwork, creativity, and knowledge 

in S.T.E.M. areas. Exhibitions include: Meeting of the Minds; Reimagine, Recreate, 

Recycle; Site-Up; Convention Invention. 

Space is limited for the exhibitions, so complete your online registration at betaclub.org 

by May 1. Don’t miss out on your chance to earn your National Convention School of 

2688 SCHOOLS QUALIFIED 

NATIONAL BETA 

Let Us Lead by Serving Others 

WINDOW CLING AWARD 

2018-19 GOALS 


• 10% Increase of convention/leadership 

social media followers (Facebook, 

Instagram, Snapchat, Twitter). 

• Targeted campaigns for individual 

leadership and conventions based on data 

created in new state plans. 

• Utilize club officer data captured from 

website to strengthen communication gap 

with students. 

NEW SPONSOR SUPPORT 

• Support new sponsors attending 

leadership summits and conventions 

by providing assistance with 

registration and questions 

concerning conventions and 

leadership summits. 

• Collaborate with New Sponsor 

Director to offer more support for 

event attendance. 

VIP PROGRAM 

• Restructure VIP to address individualized 

goals in each state. Make it more 

student-focused by inviting 5 students 

from each school that has not attended 

state convention before. These VIPs will 

be recognized at convention as 

newcomers with newly created awards. 

• Offer VIP at Regional Leadership 

Summits and offer professional 

development hours

T-SHIRT 

POSTER SETS 

NBCW FREE CURRICULUM GUIDE 

MAKE AN IMPACT MONDAY 

TRANSFORM YOURSELF TUESDAY 

WILLING TO SERVE WEDNESDAY 

TAKE ACTION THURSDAY 

FOCUS ON LEADING FRIDAY

LEADERSHIP 

ALABAMA 

AL 16-17 17-18 Growth 

JR MEM 17743 17954 1% 

SR MEM 18922 18824 -1% 

JR CLUBS 317 JR NEW 11 Clubs 377 Students 

ELEM JR SR 

SR CLUBS 277 SR NEW 11 Clubs 244 Students 

CONVENTION 

AL 16-17 17-18 Growth 

JR CONVENTION 2998 2633 -12% 

SR CONVENTION 1192 1826 53% 

3000 2650 2729 

2998 

2633 

2250 

1750 1746 

1826 

1500 

1192 

750 

10 

NEW 

JUNIOR 

16 

NOT RETAINED 

8 SENIOR 9 

NEW 

NOT RETAINED 

STATE CLUBS IN STATE ATTEND % 

AL 594 149 25.55 

0 

14-15 15-16 16-17 17-18 

JUNIOR SENIOR 

521 

29% 

ATTENDED JUNIOR NATIONALS 

ATTENDED SENIOR NATIONALS 

944 

36% 

53 

TARGET 1- Grow Div I 

JR DIVISIONS 

JUNIOR 

4-5 Club 

Both Div 

6-8 Only 

1,897 

140 

961 

Grade Total 

4 161 

5 308 

51 

SENIOR 

TARGET 2- Leadership Growth 

6-8 2164 

TARGET 3- Sr Focus Mem/Con

LEADERSHIP 

ARKANSAS 

AR 16-17 17-18 Growth 

JR MEM 4966 5430 9% 

SR MEM 12402 12957 4% 


ELEM JR SR 


CONVENTION 

AR 16-17 17-18 Growth 

JR CONVENTION 1450 1601 10% 


4000 

3000 

2000 

1000 

JUNIOR 

2205 

791 

1021 

SENIOR 

3321 

2567 

2827 

1450 1601 

9 

JUNIOR 

4 

15 SENIOR 4 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


419 

27% 


AR 307 154 50.2% 

401 

12% 


106 

TARGET 1- Div 1 Mem/Con Growth 

JR DIVISIONS Grade Total 

4-5 Club 

Both Div 

6-8 Only 

69 

283 

4 43 

5 44 

JUNIOR 

98 

SENIOR 

TARGET 2- National Con Attendance 

1,098 

6-8 1363 

TARGET 3- Continue Growth Pattern

LEADERSHIP 

FLORIDA 

FL 16-17 17-18 Growth 

JR MEM 10241 9876 -4% 

SR MEM 13295 13527 2% 


ELEM JR SR 


CONVENTION 

FL 16-17 17-18 Growth 



1600 

1200 

800 

400 

JUNIOR SENIOR 

1417 

1113 1198 

701 

793 

507 

1508 

860 

3 

JUNIOR 

2 

8 SENIOR 2 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


414 

28% 


FL 371 86 23.8889 

429 

52% 


5 

TARGET 1- Div 1 Mem/Con 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

93 

130 

1,194 

Grade Total 

4 53 

5 169 

JUNIOR 

14 

SENIOR 


6-8 1195 

TARGET 3- Sr Membership

LEADERSHIP 

GEORGIA 

GA 16-17 17-18 Growth 

JR MEM 51380 52138 1% 

SR MEM 48949 50759 4% 


ELEM JR SR 


CONVENTION 

GA 16-17 17-18 Growth 



6000 

4500 

3000 

1500 

JUNIOR SENIOR 

4515 4737 

5044 

4701 

1885 

2238 2270 2488 

31 

JUNIOR 

43 

14 SENIOR 18 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


737 

17% 


GA 1404 251 18 

376 

15% 


115 

TARGET 1- Con Retention 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

3,414 

1,057 

573 

Grade Total 

4 272 

5 1630 

JUNIOR 

33 

SENIOR 

TARGET 2- National Attendance 

6-8 3142 

TARGET 3- Div 1 Con Split

LEADERSHIP 

ILLINOIS 

IL 16-17 17-18 Growth 

JR MEM 4573 4508 -1% 

SR MEM 2431 2366 -3% 


ELEM JR SR 


CONVENTION 

IL 16-17 17-18 Growth 


1100 

825 

550 

JUNIOR SENIOR 

1019 

893 

944 

611 620 642 

1055 

655 


275 

5 

JUNIOR 

2 

0 SENIOR 1 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


346 

33% 


IL 177 61 34.5 

305 

48% 


91 

TARGET 1- Sr Mem/Con Growth 

JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

753 

191 

Grade Total 

4 4 

5 177 

6-8 753 

47 

SENIOR 

TARGET 2- Div 1 Focus 

TARGET 3- Improve Culture/Cliimate

LEADERSHIP 

INDIANA 

IN 16-17 17-18 Growth 

JR MEM 1305 1337 2% 

SR MEM 2244 2395 7% 

JR CLUBS 31 JR NEW 1 Club 5 Students 

ELEM JR SR 


CONVENTION 

IN 16-17 17-18 Growth 



900 

675 

450 

225 

JUNIOR SENIOR 

859 

678 

569 

403 

205 

141 

483 

861 

1 

JUNIOR 

0 

1 SENIOR 0 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


80 

17% 


IN 59 27 45.8 

228 

26% 


104 

TARGET 1- Mem Growth 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

422 

17 

44 

Grade Total 

4 22 

5 39 

JUNIOR 

85 

SENIOR 

TARGET 2- Growth Climate Culture 

6-8 422 

TARGET 3- Elem Growth

LEADERSHIP 

KENTUCKY 

KY 16-17 17-18 Growth 

JR MEM 23493 23254 -1% 

SR MEM 21105 20920 -1% 


ELEM JR SR 


CONVENTION 

KY 16-17 17-18 Growth 



5000 

3750 

2500 

1250 

JUNIOR SENIOR 

4840 

4172 

4884 4844 

1973 2212 2253 2300 

10 

JUNIOR 

18 

5 SENIOR 8 

0 

14-15 15-16 16-17 17-18 

NEW NOT RETAINED NEW NOT RETAINED 


KY 563 205 36.4 

274 


12% 


1145 

24% 

492 


JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

706 

2,883 1,255 

Grade Total 

4 378 

5 897 

JUNIOR 

189 

SENIOR 

TARGET 2- Div 1 Session 

6-8 3569 

TARGET 3- Sr National Convention

LEADERSHIP 

LOUISIANA 

LA 16-17 17-18 Growth 

JR MEM 26587 28467 7% 

SR MEM 21178 21890 3% 


ELEM JR SR 


CONVENTION 

LA 16-17 17-18 Growth 



12000 

9000 

6000 

3000 

JUNIOR SENIOR 

9502 

10110 

11076 

7931 

6036 5969 5724 5862 

37 

JUNIOR 

45 

17 SENIOR 16 

0 

14-15 15-16 16-17 17-18 

NEW NOT RETAINED NEW NOT RETAINED 


LA 899 499 57.7546 

571 


10% 


1429 

13% 

287 


JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

7,261 

823 

2,973 

Grade Total 

4 473 

5 1457 

JUNIOR 

168 

SENIOR 

TARGET 2- Div 1 Con Split 

6-8 9150 

TARGET 3- National Attendance

LEADERSHIP 

MISSOURI 

MO 16-17 17-18 Growth 

JR MEM 4382 5106 17% 

SR MEM 5202 5265 1% 


ELEM JR SR 


CONVENTION 

MO 16-17 17-18 Growth 



3000 

2250 

1500 

750 

JUNIOR SENIOR 

2861 2949 

2612 

2322 

2228 2328 

1987 2001 

10 

JUNIOR 

2 

4 SENIOR 1 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


692 

23% 


MO 181 140 77.3481 

811 

35% 


73 


JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

2,031 

197 

Grade Total 

4 31 

5 57 

6-8 2240 

JUNIOR 

116 

SENIOR 

TARGET 2- 4th to Con 

TARGET 3- Leadership Growth

LEADERSHIP 

MISSISSIPPI 

MS 16-17 17-18 Growth 

JR MEM 17072 17696 4% 

SR MEM 15301 16004 5% 


ELEM JR SR 


CONVENTION 

MS 16-17 17-18 Growth 



5000 

3750 

2500 

1250 

JUNIOR SENIOR 

4900 

4484 

3999 

3613 

2821 2959 3168 

2511 

19 

JUNIOR 

34 

22 SENIOR 20 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


824 

18% 


MS 575 259 43.3393 

405 

13% 


222 


JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

2,541 

760 

1,599 

Grade Total 

4 300 

5 837 

126 

SENIOR 

TARGET 2- Sr Culture/Climate 

6-8 3347 

TARGET 3- Div 1 Session Split

LEADERSHIP 

NORTH CAROLINA 

NC 16-17 17-18 Growth 

JR MEM 29944 28348 -5% 

SR MEM 29829 30709 3% 


ELEM JR SR 


CONVENTION 

NC 16-17 17-18 Growth 



4000 

3000 

2000 

1000 

JUNIOR SENIOR 

3646 3721 

3280 3308 

2035 

1611 1622 

1231 

15 

JUNIOR 

24 

6 SENIOR 8 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


1038 

28% 


NC 832 178 22.0844 

672 

33% 


341 

TARGET 1- Jr Con Retention 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

2,891 

121 656 

Grade Total 

4 94 

5 184 

6-8 3390 

JUNIOR 

105 

SENIOR 

TARGET 2- Div 1 Growth 

TARGET 3- Sr Mem Growth

LEADERSHIP 

OHIO 

OH 16-17 17-18 Growth 

JR MEM 1361 1540 13% 

SR MEM 1743 1884 8% 


ELEM JR SR 


CONVENTION 

OH 16-17 17-18 Growth 

JR CONVENTION 400 458 14.5% 

SR CONVENTION 462 538 16.5% 

1 

JUNIOR 

0 1 SENIOR 0 

600 

450 

300 

150 

0 

JUNIOR SENIOR 

538 

453 462 458 

366 

400 

216 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


54 

12% 


OH 58 20 22.67 

82 

15% 


0 


JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

369 

89 

Grade Total 

4 18 

5 71 

6-8 369 

7 

SENIOR 

TARGET 2- Div 1 Growth 

TARGET 3- Sr Con Retention

LEADERSHIP 

OKLAHOMA 

OK 16-17 17-18 Growth 

JR MEM 237 223 -6% 

SR MEM 1877 1908 2% 


ELEM JR SR 

SR CLUBS 42 SR NEW 1 Club 9 Students 

CONVENTION 

OH 16-17 17-18 Growth 


SR CONVENTION 412 417 1.2% 

0 

JUNIOR 

1 2 SENIOR 3 

500 

375 

250 

125 

0 

JUNIOR SENIOR 

412 417 

347 

380 

67 

135 116 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


30 

28% 


OK 53 24 47.0588 

60 

15% 


13 


JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

98 

18 

Grade Total 

4 8 

5 10 

6-8 98 

33 

SENIOR 

TARGET 2- Sr Con Retention 

TARGET 3- Big Brother Incentive

LEADERSHIP 

SOUTH CAROLINA 

SC 16-17 17-18 Growth Reactivated Cold 

JR MEM 31707 32781 3% 31216 

SR MEM 28941 29840 3% 28674 


ELEM JR SR 


CONVENTION 

SC 16-17 17-18 Growth 



4000 

3000 

2000 

1000 

JUNIOR SENIOR 

3404 3503 

2989 

2682 

1554 1610 1619 

1311 

22 

JUNIOR 

14 

7 SENIOR 9 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


703 

20% 


SC 730 162 22.6257 

371 

23% 


224 


JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

2,642 

511 

350 

Grade Total 

4 146 

5 516 

37 

SENIOR 

TARGET 2- National Con Growth 

6-8 2841 

TARGET 3- Sr Mem Growth

LEADERSHIP 

TENNESSEE 

TN 16-17 17-18 Growth 

JR MEM 28813 29955 4% 

SR MEM 23149 23147 -0% 


ELEM JR SR 


CONVENTION 

TN 16-17 17-18 Growth 



7000 

5250 

3500 

1750 

JUNIOR SENIOR 

5182 5419 

5810 6172 

2596 2617 

3017 

3428 

27 

JUNIOR 

15 

10 SENIOR 10 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


960 

16% 


TN 869 277 34.625 

640 

19% 


182 


JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

4,811 

227 

1,134 

Grade Total 

4 98 

5 320 

6-8 5754 

129 

SENIOR 


TARGET 3- Div 1 Growth

LEADERSHIP 

TEXAS 

TX 16-17 17-18 Growth 

JR MEM 3904 4175 7% 

SR MEM 5954 5624 -6% 


ELEM JR SR 


CONVENTION 

TX 16-17 17-18 Growth 



1600 

1200 

800 

400 

JUNIOR SENIOR 

1596 

1320 132113971323 

1381 

1238 1251 

9 

JUNIOR 

8 

4 SENIOR 6 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


605 

41% 


TX 238 95 40.5983 

607 

47% 


205 


JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

1,139 

58 

399 

Grade Total 

4 49 

5 96 

JUNIOR 

197 

SENIOR 

TARGET 2- Mem/ Con Ratio 

6-8 1451 


LEADERSHIP 

VIRGINIA 

VA 16-17 16-17 Growth 

JR MEM 5908 5736 -3% 

SR MEM 11627 11257 -3% 


ELEM JR SR 


CONVENTION 

VA 16-17 17-18 Growth 


1400 

1050 

700 

JUNIOR SENIOR 

1265 

1141 

968 

924 

781 

633 

1327 

972 


350 

8 

JUNIOR 

1 

4 SENIOR 7 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


723 

55% 


VA 245 80 33.7553 

229 

24% 


92 

TARGET 1- Sr Mem/Con Ratio 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

1,057 

226 

44 

Grade Total 

4 81 

5 154 

6-8 1092 

JUNIOR 

39 

SENIOR 



LEADERSHIP 

WEST VIRGINIA 

VA 16-17 17-18 Growth 

JR MEM 856 1217 42% 

SR MEM 1200 1507 26% 


ELEM JR SR 


CONVENTION 

VA 16-17 17-18 Growth 


700 

525 

350 

JUNIOR SENIOR 

475 

341 375 353 

390 376 

666 

550 


175 

2 

JUNIOR 

1 

3 SENIOR 0 

0 

14-15 15-16 16-17 17-18 

NEW 

NOT RETAINED 

NEW 

NOT RETAINED 


145 

26% 


WV 45 24 53.3 

97 

15% 


0 

TARGET 1- Mem/Con Ratio 

JUNIOR 

JR DIVISIONS 

4-5 Club 

Both Div 

6-8 Only 

344 

11 

218 

Grade Total 

4 9 

5 46 

0 

SENIOR 


6-8 518 

TARGET 3- Leadership Growth

FINANCE 

DEPARTMENT

Finance Department 

Cross Training Report 

Monthly general coaching sessions have been initiated along with specialized training as unique situations arise. The goal of the 

cross training is to help Trent see the bigger picture of process and how the interact across modules. Also, to increase his 

knowledge base to a level that he would be able to fill in for me on a short-term basis should I take a vacation, travel to a 

convention or have an absence due to illness. The focus of the training is on key tasks that could not be postponed until my return. 

Writing checks, extracting data for customers, and generating reports. 

Trent primarily works in the Accounts Receivable module of Great Plains and he has a thorough understanding of its tasks. 

• I have identified a few areas of weakness within the Accounts Receivable module and the training to correct these 

weaknesses has been completed. 

• Task Trained 

o 

o 

Completion and distribution of customer statements in printed as well as emailed versions. 

The process to attach external documents to customer invoices so that these attachments follow the invoice 

whenever it is emailed. 

• This is particularly useful when billing onsite convention registration. 

Cross Training in the Accounts Payable module has been completed, tasks trained. 

• How to enter vendor invoices into Great Plains and how to print and make payments on these invoices, determining 

which checks to use when printing (I.E. Operating, State or Scholarship) 

• Scanning and attaching supporting documents to vendor invoices. This is necessary should research become necessary at 

a future time. 

• Training is complete on how to create a Purchase Order and Receiving Documents for inventoriable items. How to scan 

and attach supporting documents. 

Cross Training on Merchant services reconciliation to bank statement. 

• How to run reports from PayPal and Cayan on credit card payments received from customers 

• How to sort and tie these reports to the bank deposits. This confirms that credit card transactions we receive from 

customers are not declined and get deposited in our bank account. 

I’ve also been working with Trent to improve his MS Excel skills. We use excel frequently for sorting and analysis of information. I 

will also be working with Denia Brown to enhance her excel abilities when working with more complex formulas and sorting 

operation. VLookUp, Pivot Tables, Goal Seek, etc. 

Trent has cross trained me on the setup of New Clubs in Shield. How to batch and finalize the new clubs. While this is not a task I 

typically will perform, its good information to know in the event Trent is traveling or sick.


Outstanding Invoice Collection Report 

The three most common financial transactions we have with clubs are merchandise orders, membership additions to the 

club roster and convention/leadership registrations. 

Historically, Beta Clubs has allowed clubs to create invoices for these transactions and once they provided a school PO, 

we would ship the merchandise or membership order prior to receiving funds. In effect we are extending credit to the 

club. Because sponsors don’t always understand what submitting a PO entails, they often believe that is the end of their 

responsibility and the proper documentation does not reach the individual that will ultimately make the payment. In 

most cases that person would be the bookkeeper. 

In the fall of last year, upon realizing that some PO’s were going unpaid, I began sending monthly account statements 

to the school sponsors in order to collect on outstanding balances. While this helped, not enough of the statements 

being responded to. I then began situationally sending statements via email to the sponsors of each club. With the 

assistance of Jay in the IT department we were able to upload the school bookkeepers email address into our email 

distribution list. Unfortunately, we currently have bookkeepers email addresses on only about 25% of the clubs. I plan to 

initiate an email blast to try and collect the missing email addresses. Finally, I mailed paper statements to each club but 

printed “Bookkeeper” on the envelop so that the bookkeeper would be sure and open. This had a pronounced effect on 

collections. 

By implementing the drive to collect bookkeeper email addressed plus the two Finance Department Process 

Improvements I have outlined on the follow pages we will be able to cut back dramatically on delinquent payments.


 

Process Improvements for 2018-2019 

Omitted Shipping Charges 

Identified Issue: We have noticed a recurring pattern of schools submitting payments but omitting the shipping charge that is on their 

invoice. 

While speaking with bookkeepers we have determined that the problem lies in the layout of the invoice that the sponsors print from their 

computer. 

a. The current invoice follows a typical sequen6al layout structure. 

b. Unfortunately, due to the variety of computer monitors and printers across school systems, we have found that some 

printers cut off the last two lines of the invoice. Those are the lines that contain the shipping charge and the grand total of 

the invoice. Without this information, the bookkeeper submits the amount of the new members without ever seeing the 

shipping charge. 

Solution: Reformatting the layout of invoices that sponsors print when they add new members to their club 

a. By flipping the (totals box) with the (details box), we will place the invoice total at the top of the page, thus being the first 

item the bookkeeper sees. The invoice itemization will be below the total box. All the same information will be present on 

the invoice, the only thing that will change is its position on the screen. 

Benefit: Following up on short paid invoices is a time intensive process for the finance department and by significantly reducing this task, 

we will be able to collect and process invoices in a much faster rate.


Process Improvements for 2018-2019 

Send Invoice to Bookkeeper 

Identified Issue: We have noticed that school bookkeepers don’t always receive invoices from their sponsors. This results in the Beta 

finance team having to reach out to bookkeepers for payment. From speaking with bookkeepers, we find that they never received an invoice 

from the sponsor. 

These instances happen almost exclusively when sponsors use a school PO to place an order. 

For orders that are placed with a PO, the computer system generates an invoice and emails it to the main sponsor on file with the club. 

This is the point where the breakdown occurs. The Sponsor should forward that invoice to the bookkeeper for payment, but often doesn’t, 

believing that the transaction is complete. 

Solution: We are going to incorporate two complementary solutions to this problem. 

a. Solution 1: During the fall of 2018 we will begin to collect the email address of all bookkeepers associated with Beta Clubs. We 

can then include those email address in the correspondence with sponsors concerning invoices and financial statements. Once this 

has been implemented, when we send a statement or invoice to the sponsor, a copy will also be sent to the bookkeeper. 

b. Solution 2: When the computer system sends an invoice to a sponsor, a pre-written message 

accompanies the invoice in the email body. 

a. The message currently reads “Please see attached invoice. If you have any questions about this invoice, please reply to 

this email.” 

b. I will change the message to read “Please see attached unpaid invoice. Please forward this invoice to your bookkeeper for 

payment. Invoices created with a PO are not paid. Please forward this invoice to your bookkeeper even if you submitted a 

PO to the Beta Club. If you have any questions, please reply to this email.” 

This will instruct the sponsor to forward the invoice to the bookkeeper and concurrently sending a copy of the invoice to the bookkeeper (in 

instances where we have the bookkeepers email address). This process will be very beneficial in streamlining the process. 

Benefit: Reaching out to sponsors for payment on unpaid invoices is a time intensive process for the finance department. By making the 

changes above and ensuring in that documents are sent to the correct individual in each school, we will be able to be more efficient in 

collections and improve our cash flow process.


Statement of Activities - Operations Fund 

For the Ten Months Ending Monday, April 30, 2018 

4/30/2018 Current YTD 17/18 Budget Budget Remaining 

Revenues: 

Senior Membership Fees $178,215 $1,497,800 $1,475,000 ($22,800) 

Junior Membership Fees 207,105 2,124,780 2,000,000 (124,780) 

Alumni 350 4,430 12,500 8,070 

Leadership Summits Registration Fees 25,070 195,444 131,250 (64,194) 

Convention Registration Fees 198,599 1,546,218 1,680,000 133,782 

Membership Certificate Reprints 1,360 8,500 3,500 (5,000) 

Merchandise Sales 397,538 1,348,873 1,181,250 (167,623) 

Infuse 0 13,410 15,000 1,590 

Shipping 39,977 170,359 128,800 (41,559) 

Interest Earned 0 13,203 7,500 (5,703) 

$1,048,213 $6,923,017 $6,634,800 ($288,217) 

Expenses: 

Personnel 

Salaries & Wages 234,924 1,413,996 1,635,994 221,998 

Pension Plan Expense 45,255 114,288 138,294 24,006 

Payroll Services/Contract Labor 0 19,958 25,000 5,042 

Payroll Tax Expense 24,369 136,778 162,699 25,921 

Insurance - Employees 12,713 122,814 208,363 85,549 

317,261 1,807,836 2,170,350 362,514 

Operations 

Auto 463 5,000 6,000 1,000 

Insurance - Business 199 5,073 50,000 44,927 

Custodial Maintenance 862 12,103 20,000 7,897 

Office Supplies (309) 27,577 55,000 27,423 

Postage 2,513 20,094 65,000 44,906 

Shipping 28,025 169,646 185,000 15,354 

Credit Card Processing Fees 4,371 58,957 45,000 (13,957) 

Bank Fees 85 5,075 2,500 (2,575) 

Repair & Maintenance - Building 751 35,645 40,000 4,355 

Repair & Maintenance - Auto 0 1,505 7,500 5,995 

Repair & Maintenance - Grounds 329 719 7,500 6,781 

Utilities 2,679 27,230 55,000 27,770 

Uncollectable Accounts 0 0 2,000 2,000 

39,969 368,625 540,500 171,875 

Administrative 

Audit Fees 0 12,000 17,500 5,500 

Legal Fees 131 11,995 90,000 78,005 

Board Gifts and Expenses 22 2,480 6,500 4,020 

Subscriptions & Dues - Administrative 0 75 7,500 7,425 

Training/Development - Administrative 253 6,013 25,000 18,987 

406 32,563 146,500 113,937 

Convention 

Convention Costs 112,944 1,035,010 1,300,500 265,490 

Convention General Expenses 10,368 47,427 49,000 1,573 

Travel - Convention 18,977 279,912 335,250 55,338 

Sponsor Awards 858 13,306 25,000 11,694 

Infuse/Sponsor Training 0 46,272 46,344 72 

Officer Gifts 0 2,501 10,000 7,499 

Printing Costs - Convention 1,186 51,741 75,200 23,459 

LINK-Convention 88 3,876 5,500 1,624 

Sponsor/Teacher Curriculum Training 0 6,123 4,000 (2,123) 

Training/Development - Convention 0 3,831 11,000 7,169 

144,421 1,490,000 1,861,794 371,794 

Information Technology 

Hardware 1,981 24,698 25,000 302 

Software 1,181 8,919 15,000 6,081 

Unaudited - Management Use Only





Network 85 339 4,000 3,661 

Services 170 13,786 15,000 1,214 

Telephone 1,230 27,714 42,000 14,286 

Equipment Leases/Operation 2,173 13,439 20,000 6,561 

Training/Development - IT 0 438 2,000 1,563 

6,820 89,333 123,000 33,667 

Production Department 

Produced for other Departments (237) (54,131) (50,000) 4,131 

Supplies 6,653 103,886 105,000 1,114 

Equipment 470 94,209 100,000 5,791 

Engraver 0 33,974 35,000 1,026 

6,886 177,937 190,000 12,063 

Marketing & Development 

Commissions 32,470 63,773 83,000 19,227 

M&D Promotional Items 0 4,726 5,000 274 

CRM 0 4,800 3,500 (1,300) 

M&D Special Projects 0 16,368 17,000 632 

M&D Conferences & Exhibits 0 3,023 7,500 4,477 

M&D LINK 372 2,532 1,000 (1,532) 

Advertising 65 12,606 15,500 2,894 

M&D Marketing Assistance 10,665 14,756 25,000 10,244 

M&D Special Supplies 0 5,890 6,500 610 

M&D - Travel 1,585 22,822 22,000 (822) 

M&D Printing Costs 0 24,104 24,500 396 

M&D Training/Development 0 843 7,500 6,657 

45,157 176,243 218,000 41,757 

Membership 

Printing Costs - Membership 0 71,724 80,000 8,276 

Training/Development - Membership 0 2,252 2,500 248 

Retention Program - Membership 29,670 47,122 50,000 2,878 

General Expenses - Membership 13,680 16,401 30,000 13,599 

Promotional Expense 0 586 5,000 4,414 

Pins Expense 0 77,363 80,000 2,637 

Alumni 222 6,555 12,500 5,945 

43,572 222,002 260,000 37,998 

New Sponsor Program 

New Sponsor Expense 0 8,604 23,000 14,396 

New Sponsor - Training & Development 0 2,254 4,000 1,746 

0 10,858 27,000 16,142 

Merchandise 

Promotional Items 124,985 478,800 682,500 203,700 

Discount/Promotions 700 5,512 5,000 (512) 

Travel - Merchandise 860 51,338 54,000 2,662 

POS System 0 4,639 10,000 5,361 

E-Commerce/Store Front 0 543 15,000 14,457 

Printing Costs - Merchandise 0 6,525 15,000 8,475 

Training/Development - Merchandise 0 1,098 2,000 902 

126,545 548,455 783,500 235,045 

Leadership Development 

Summer Leadership Conference 0 126,470 237,500 111,030 






Leadership Summits Expense 9,889 181,942 200,000 18,058 

Sponsor Stipend 0 0 20,000 20,000 

Program Support 0 2,395 10,000 7,605 

Printing (2,089) (27) 10,000 10,027 

7,799 310,780 477,500 166,720 


Finance - Training/Development 0 368 2,000 1,633 

0 368 2,000 1,633 

Travel 

Travel - State Sponsors 0 47,984 110,000 62,016 

Travel - Board 5,036 104,853 125,000 20,147 

Travel - Internal Affairs 4,947 8,898 17,500 8,602 

Travel - Convention Committee 0 2,593 7,500 4,907 

Travel - National Officers 358 8,758 20,000 11,242 

Travel - Employee Search 0 389 0 (389) 

10,340 173,475 280,000 106,525 

Total Operating Expenses 749,176 5,408,473 7,080,144 1,671,670 

Increase (Decrease) In Net Assets $299,037 $1,514,544 ($445,344) ($1,959,887) 

Scholarship Donations 52,981 155,964 100,000 (55,964) 

Transfer - PP&E 0 28,059 75,000 46,941 

Total Changes In Net Assets 52,981 184,023 175,000 (9,023) 

Increase(Decrease) In Net Assets $246,057 $1,330,521 ($620,344) ($1,950,865) 


YOUR FUND STATEMENT 

Statement Period: 

3/1/2018 - 3/31/2018 

220 North Tryon Street 

Charlotte, NC 28202 

704.973.4500 or 800.973.7244 

www.fftc.org 

Bob Bright 

National Honorary Beta Club 

151 Beta Club Way 

Spartanburg, SC 29306 

Fund Number: 

Fund Name: 

2036 

The National Honorary Beta 

Club Fund 

Fund Type: 

Date Established: 

Asset Investment Strategy: 

Your Contact: 

Phone: 

Email: 

Quasi-Endowed Designated 

August 26, 2010 

Non-End. Long-Term 

Deviré Robinson 

(704) 973-4511 

Drobinson@fftc.org 

FUND BALANCE HISTORY 

NET ASSETS SUMMARY 

$ thousands 

Principal $ 1,866,586.35 

Income $ 249,253.54 

Spendable $ 254,637.08 

Non-Spendable $ - 

Net Assets $ 2,370,476.97 

SPENDABLE SUMMARY 

Beginning Balance $ 178,057.42 

Current Year Additions $ 76,579.66 

Current Year Distributions $ - 

Ending Balance $ 254,637.08 

STATEMENT OF FINANCIAL POSITION 

Cash and Cash Equivalents $ - 

Pledge Receivables $ - 

Other Receivables $ - 

Investments $ 2,370,476.97 

Illiquid Assets $ - 

Total Assets $ 2,370,476.97 

Grants Payable $ - 

Other Payables $ - 

Total Net Assets $ 2,370,476.97

Fund Number: 

Fund Name: 

2036 

The National Honorary Beta Club Fund 

Statement Period:. 

3/1/2018 - 3/31/2018 

STATEMENT OF ACTIVITIES 

Period 

YTD 

Beginning Balance $ 2,397,718.86 $ 2,366,047.08 

Contributions $ - $ - 

Pledges $ - $ - 

Transfers In/Out $ - $ - 

Net Investment Earnings $ (25,883.97) $ 8,890.37 

Grants Approved $ - $ - 

Administrative Fees $ (1,357.92) $ (4,460.48) 

Other Expenses $ - $ - 

Ending Balance $ 2,370,476.97 $ 2,370,476.97 

FUND PERFORMANCE 

12-Month Return 

Note: Fund Performance represents returns net of both 

investment fees and administrative fees. 

9.10%

MERCHANDISE 

DEPARTMENT

Merchandise 

Merchandise Convention Sales 

Convention 16-17 17-18 % Total Growth 

AL JR $26,712.98 $29,640 10.96% 

AL SR $4,858.00 $7,697 58.43% 

AR JR $13,411.00 $17,143 27.83% 

AR SR $13,750.00 $16,363 19.00% 

FL JR $10,857.00 $15,871 46.18% 

FL SR $2,638.00 Combined w/JR 

GA JR $31,081.00 $48,000 54.44% 

GA SR $8,803.00 $10,973 24.65% 

IL JR $5,885.00 $8,278 40.66% 

IL SR $4,177.00 $4,157 -0.48% 

IN JR / SR $9,026.50 $9,692 7.37% 

KY JR $34,456.00 $41,661 20.91% 

KY SR $10,917.00 $13,516 23.80% 

LA JR $37,248.00 $66,685 79.03% 

LA SR $22,875.00 $22,984 0.47% 

MS JR $36,438.00 $35,570 -2.38% 

MS SR $13,897.00 $24,294 74.81% 

MO JR $9,929.50 $12,947 30.38% 

MO SR $5,183.00 $13,759 165.46% 

NC JR $13,131.00 $16,858 28.38% 

NC SR $5,121.00 $9,117 78.02% 

OH JR /SR $1,438.00 $1,994 38.66% 

SC JR $15,370.00 $22,647 47.34% 

SC SR $2,935.00 $3,843 30.94% 

TN JR $22,648.65 $39,475 74.29% 

TN SR $8,644.00 $13,657 58.00% 

TX JR $17,146.00 $20,235 18.02% 

TX SR $7,210.00 $8,026 11.32% 

VA JR $13,498.25 $19,796 46.66% 

VA SR $4,358.50 $8,090 85.61% 

WV JR / SR $476.00 $1,858 290.34% 

2017 National Convention Sales: $159,466 

2018 Goal: %175,466

Merchandise 

Consolidated shipping 

• Setup central shipping station 

• Moved membership printing/shipping to warehouse 

• Consolidated multiple shipping operations 

Warehouse Operations 

• Moved into new facility in Oct 

• Optimize space and shelving for current inventory 

• Re-evaluate layout options as needed – work in progress 

• Implement just in time inventory where applicable 

Inventory 

• Implemented inventory analysis and cycle counts 

• Reduce inventory year-end adjustments 

• Continually count & adjust inventory base on quantity and cost 

Sales 

• $110,000 in pre-order state convention shirt sales 

• $393,600 inventory valuation 

• $1,644,845 year to date sales resulting in 40% increase thus far

MARKETING 

DEPARTMENT

Marketing and Development 

GROWTH | COMMUNICATIONS | CUSTOMER SERVICE 

*Up 42.72% over the 10% Benchmark set in FY17 which was 2,767 new members and the 

Team brought in 3,949 for the month of MARCH 2018. 

*We are working with Finance to credit clubs (10 clubs) in the LINK program and Merchandising 

as we sent out emails and gift cards for the Sponsor a Club Campaign that ends April 30, 

2018. 

*The Marketing Team has attended various convention states throughout the year to connect 

with schools that do not have Beta. This has been a great experience for the team. 

*First deployment of the Marketing Gifting Campaign emails using AGILE Marketing for 15 

non-convention states. 

*Enhancing professional growth by reading articles and taking online classes. 

*Continuing to connect with the Board members by sending emails every two weeks detailing 

what new and cold clubs we have acquired for those weeks in their respective states 

which allows them to connect with new people in their states. 

*Creation of our Sales Team Marketing stickers and new materials in Spanish translation. 

*Surpassed the 10% YEARLY GROWTH GOAL over FY’17 as of March 30, 2018. 

*20.29% increase above the YTD goal for total new members from 21,419 to 28,035!

Marketing and Development 

Total Sales Team Numbers by Month 

From July 2018-May 22, 2018 

Catherine Bray: 1,473 total members 

Chantella Crosby: 3,737 total members 

Erin Emory: 6,271total members 

Kelly Phelps: 6,153 total members 

Lisa Fields: 7,427 total members 

M & D: 2,828 total members 

Other : 383 total members

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MEMBERSHIP 

DEPARTMENT

NEW SPONSOR 

PROGRAMS 

DEPARTMENT

New Sponsor Programs 

4114 

Total Sponsors Acquired 

July 2017 - April 2018 

860 

Sponsors Acquired 

From New Chapters 

1591 

Main Sponsors Acquired 

July 2017 - April 2018 

5.23 

Average Years of Service 

Increased 15% from July 2017 

Sponsors Acquired by State 

July 2017 - April 2018

Sponsor Onboarding and Recognition 

Sponsor Welcome Packet 

To provide new chapters with a warm 

welcome and the information they need 

to begin, Sponsor Welcome Packets were 

designed and are included with each new 

membership materials box . 

Packets contain: 

• Welcome letter 

• Explanation of resources and support 

available for sponsors and chapters. 

• Sample “year in the life” calendar 

• Beta glossary 

• Official Charter and Roster contained 

within a protective pocket 

• Sponsor Pin Card 

• “Beta Bucks” gift card for use online 

and at events. 

Reactivated chapters also receive a handout within their membership box welcoming them 

“back to Beta” and providing them with the same resources, sample calendar and glossary. 

Sponsor Luncheon 

On October 24, we hosted a Sponsor 

Appreciation Luncheon for sponsors and 

administrators of chapters within a 100 mile 

radius of the National Office. 

Attendees networked, were educated on 

Beta events and received recognition for 

their dedicated efforts and participation 

through an awards ceremony. 

Over 70 sponsors and administrators 

attended and over 30 chapters were 

represented.

Sponsor Education and Support 

LINK: New Sponsor Mentor/Mentee Program 

A New Sponsor Mentor/Mentee Program has been created to foster relationships between 

new and established/veteran sponsors, promote active Beta membership, increase active 

participation in Beta activities and offerings and to support new sponsors in their role. 

In March, sponsors with 5+ years of service were asked to apply, if interested, to become a 

mentor for up to 2 new sponsors. New sponsors with 1-2 years of service have been informed 

of the program and are encouraged to apply on a first come, first served basis. 

61 Mentors Applied 122 Potential Pairings 24 Mentees Applied (May 2018) 

Mentor/Mentee pairings will be announced in August with pairings to continue as the need 

arises. 

Gear Up: Webinars 

Three webinars for new sponsors were 

developed for 2017-2018. The first 

webinar covers membership processes 

such as adding and inviting members, 

collecting fees, membership materials 

and more. The second webinar covered 

fall news and opportunities such as 

Infuse, Leadership Summits, School of 

Distinction, Scholarship and others. The 

third webinar covered spring news and 

opportunities such as Spring Leadership 

Summits, National Beta Week, Harris 

Leadership, Service Award, School of 

Merit and others. 

11 

Webinars Held 

124 

Registrants 

32 

Attendees 

Transition Guide 

To prevent the loss of knowledge when 

a sponsor retires, moves to a new school 

or will no longer be serving in their role, 

a Transition Guide was developed and 

distributed to all sponsors. It provides 

areas to list basic chapter information, 

timelines for membership, community 

service, officers, convention/leadership 

and reflection for the outgoing sponsor. 

Sponsors were also provided with 

additional resources to pass along. 

Service Hour Revamp 

In an effort to expand recognition for 

service hours and projects performed 

by Beta chapters, a collaborative effort 

between the New Sponsor and Membership 

teams is planned to launch after National 

Convention. The new initiative will expand 

service hour tracking for each chapter as 

well as offered tiered awards based on their 

level of hours earned.

Scholarship Program 

The scholarship program 

was brought in-house 

for FY18. 

1896 Senior Betas 

applied for a scholarship 

from which 427 were 

selected as semifinalists. 

Following the review 

of essays and letters 

of recommendation, 

261 Beta Scholars were 

selected as recipients. 

43% 

growth 

in Finalized 

Applications 

from FY17 

261 

Scholarships 

Awarded 

$33,630 

Applicant Fees 

Collected

TECHNOLOGY 

DEPARTMENT

Technology 

Internal Ops & Support 

• Add grade level commission tracking & reporting 

• Upgraded to Office 365 

• Shutdown legacy NBCIS server, migrated database to new server 

• Deployed Mail Chimp email marketing platform 

• Implemented Motivosity employee program 

• Convention registration new competitions & division academics 

• Premier Performer registration page 

• Zombie run registration 

• Support sales with Agile campaign 

• Shield – 215+ code changes Q3 

• Sponsor Site – 230+ code changes Q3 

• Scholarship App – 85+ code changes Q3 

• 99.98 % uptime Q3 

Engineering 

• Customer Relationship Management project discovery & scoping to replace SugarCRM 

• Convention registration project discovery 

• Scholarship Application 

• Continuous improvements to Shield and infrastructure 

• Cross train 

• Develop system ops manual in progress 

• Develop operations log

Technology 

Cross Training 

• All hardware platforms 

• Database schema 

• Software applications 

• Phone System 

• Source code 

• Network 

• Workstations & Laptops 

• Security 

• Access control 

• Point of Sale system 

• Background jobs 

• Cross training remains a priority and is an ongoing process 

District Conventions New Project 

• Working with Convention department to define scope 

• District convention registration platform in place prior to new school year 

• Online reporting provided to district coordinators 

Elementary Conventions New Project 

• Change current registration to allow for Elementary Convention registration 

• Update main website to display separate elementary conventions 

• Update all reporting to allow for elementary registration 

• Configure accounting to accept elementary conventions registration 

• Develop new modular system for convention registration 

• Scale system to allow for growth

5/22/2018 National Beta Analytics - sponsors.betaclub.org 

sponsors.betaclub.org 

Jul 1, 2017 - Apr 30, 2018 

▼ 

Marketing Website Summary 

Users 

79,115 

5.2% 

Sessions 

213,923 

5.7% 

Pageviews 

1,119,527 

2.0% 

Bounce Rate 

23.3% 

7.7% 

How are site sessions trending? 

What are the top states by sessions? 

6K 

4K 

2K 

0 

Jul 1, 2017 Oct 11, 2017 Jan 21, 2018 

Aug 21, 2017 Dec 1, 2017 Mar 13, 2018 

Sessions 

Sessions (previous year) 

84 10,260 

Which channels are driving engagement? 

Goal: Engaged Users 

Metro Sessions 

… 

Pageviews 

1. Atlanta GA 22,608 

Sessions 

Pageviews 

2. Nashville TN 10,820 

3. Dallas-Ft. Worth TX 10,599 

Direct 

Email 

Organic Search 

Referral 

Social 

(Other) 

4. Greenville-Spartanburg-… 10,183 

5. Charlotte NC 7,916 

6. New Orleans LA 6,497 

7. Baton Rouge LA 6,149 

8. Louisville KY 5,813 

9. Orlando-Daytona Beach-… 5,667 

10. Raleigh-Durham (Fayette… 5,370 

0 200K 400K 600K 800K 1M 

11. Birmingham (Ann and T… 4,977 

12. Little Rock-Pine Bluff AR 4,936 

Engagement by Age & Gender 

18-24 

13. Paducah KY-Cape Girard… 4,882 

14. Lafayette LA 4,768 

15. (not set) 4,523 

23.5% 

25-34 

35-44 

45-54 

16. Jackson MS 4,233 

17. Memphis TN 4,144 

18. Chicago IL 3,904 

76.5% 

55-64 

65+ 

female male 

0 50K 100K 

19. Hattiesburg-Laurel MS 3,800 

20. Knoxville TN 3,483 

1 - 20 / 197 

< > 

https://datastudio.google.com/reporting/0Bw2uJmI5dYGVVDZzbG1JV3JfSXc/page/1M 1/1

5/22/2018 National Beta Analytics - www.betaclub.org 

www.betaclub.org 


▼ 

Marketing Website Summary 

Users 

329,209 

Sessions 

607,921 

Pageviews 

1,442,754 

Bounce Rate 

51.9% 

How are site sessions trending? 

What are the top states by sessions? 

6K 

4K 

2K 

0 

Jul 1, 2017 Oct 11, 2017 Jan 21, 2018 

Aug 21, 2017 Dec 1, 2017 Mar 13, 2018 

Sessions 

Sessions (previous year) 

232 31,751 

Which channels are driving engagement? 

Goal: Engaged Users 

Metro Sessions 

… 

Pageviews 

1. Atlanta GA 70,761 

Sessions 

Pageviews 

2. Nashville TN 29,350 

3. Charlotte NC 26,944 

Organic Search 

Direct 

Referral 

Email 

Social 

Paid Search 

Display 

(Other) 

0 240K 480K 720K 960K 1.2M 

4. Dallas-Ft. Worth TX 25,453 

5. Washington DC (Hagerst… 21,909 

6. (not set) 21,738 

7. Greenville-Spartanburg-… 20,595 

8. Raleigh-Durham (Fayette… 16,899 

9. Orlando-Daytona Beach-… 16,021 

10. Louisville KY 14,896 

11. New Orleans LA 13,954 

12. Paducah KY-Cape Girard… 13,166 

Engagement by Age & Gender 

18-24 

13. Birmingham (Ann and T… 12,967 

14. Baton Rouge LA 11,810 

15. Little Rock-Pine Bluff AR 11,240 

27.3% 

25-34 

35-44 

45-54 

16. Memphis TN 11,040 

17. Chicago IL 9,672 

18. Lafayette LA 9,270 

72.7% 

55-64 

19. Jackson MS 8,742 

65+ 

20. Knoxville TN 8,443 

female male 

0 75K 150K 

1 - 20 / 227 

< > 

https://datastudio.google.com/reporting/0Bw2uJmI5dYGVNm5iSWg3ZXUzY2M/page/1M 1/1

5/22/2018 National Beta Search Query Report 

National Beta Search Query Analysis 

Feb 14, 2018 - Mar 3 

Filters 

Country 

▼ 

Device Category 

▼ 

Last 28 days 

Impressions 

216.1K 

No data 

20K 

10K 

Impressions 

Impressions (previous 46 days) 

0 

Feb 14 Feb 20 Feb 26 Mar 4 Mar 10 Mar 16 Mar 22 Mar 28 

1K 

Url Clicks 

Url Clicks (previous 46 days) 

1K 

500 

0 

150K 

Clicks 

Mar 31, 2018 


Site CTR 







Feb 27, 2018 



5% 

500 

75K 

2.5% 

0 

Feb 14 Feb 20 Feb 26 Mar 4 Mar 10 Mar 16 Mar 22 Mar 28 

0 

MOBILE DESKTOP TABLET 

0% 

Landing Page Impressions 

… 

Url Cli… URL… 

Query Impressions 

… 

Clicks 

http://www.betaclub.org/nationals 3.09% 

http://www.betaclub.org/ 0.78% 

http://www.betaclub.org/about/constitution 8.45% 

http://www.betaclub.org/connect/ nd-a-clu… 10.4… 

http://www.betaclub.org/connect/ nd-a-clu… 2.64% 

http://www.betaclub.org/scholarship/schola… 0.54% 

http://www.betaclub.org/nationals/national-… 1.59% 




http://www.betaclub.org/nationals/national-… 0.48% 

beta club 

national beta club 

www.betaclub.org/vote on the … 

national beta convention 2018 

what is beta club 

national junior beta club 

junior beta club 

beta club requirements 

beta convention 

jr beta club 

https://datastudio.google.com/reporting/0Bw2uJmI5dYGVRjFZdjhHenM3OEk/page/6zXD 1/1

5/22/2018 National Beta YouTube Channel Report 

National Beta 


▼ 

Trending by Views, Watch Time, & Shares 

Views 

25.7K 

300 

Views 

0 

Jul 1, 2017 Oct 31, 2017 Mar 2, 2018 

Aug 31, 2017 Dec 31, 2017 

Top Videos Watched 

Video Title Views Watch Time 

▼ 

1. 2018 National Beta Conventio… 00:00:48 

2. Living Literature - 2016 Nation… 00:02:18 

3. National Beta Convention 2017 00:00:37 

Watch Time 

01:58 

Video Shares 

226.0 

05:30 

Watch Time 

00 


Aug 31, 2017 Dec 31, 2017 

Video Shares 

15 

0 


Aug 31, 2017 Dec 31, 2017 

4. National Beta O cers 00:00:47 

5. Experience National Beta Club… 00:01:23 

6. Tower of Power 00:01:09 

7. Visual Arts 00:00:54 

8. Songfest 00:00:51 

9. Beta Build 00:01:02 

10. beta song 00:00:32 

1 - 10 / 61 

< > 

Likes Added & Removed 

134.0 

10.0 

Subscriptions Added & Removed 

203.0 

30.0 

Dislikes Added & Removed 

14.0 

9.0 

User Comments 

Video Comments 

0.0 27.0 

Top Countries By Views 

Top US States By Views 

User Subscriptions Added 

5 

2.5 

0 


Aug 31, 2017 Dec 31, 2017 

0 

https://datastudio.google.com/reporting/0Bw2uJmI5dYGVVWxTempaRWpETW8/page/JgD 3,794 

1/1

North Carolina Board Chair 

39 years 

National Chairman of the Board 

1981-1982 

1995-1996 

2012-2013

BETACLUB.ORG

2018 June Board Notebook

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