Monthly Employee Handbook

1.2. Additional Hours
Due to the nature of the Company's business it may be a
requirement that you regularly work outside of your
normal working week depending on the operational needs
of the business. Subject to the Working Time Regulations,
employees are expected to comply with this requirement
to work all necessary additional hours during weekdays,
weekends and if necessary during the night.
1.3 Assignments
The employee's normal place of work is as detailed in their
contract of employment; however, due to the nature of the
work the Company reserves the right to require you to
undertake short-term assignments at any other location
within the UK or internationally with reasonable notice. It
is a condition of your employment that you undertake
these assignments.
1.4. References
The Company will take up references on all employees.
The purpose of a reference is to obtain factual information
on an employee’s suitability for a particular job. All offers
of employment and your continuing employment will be
subject to satisfactory references being received. A
maximum of two references will be taken up, dating back
not more than 5 years. They may be requested from either
previous employers, previous schools/colleges or from
personal referees.
1.5. Medical Assessments
All staff are required to disclose any medical condition that
could materially impact on their ability to carry out the
responsibilities associated with their position once an offer
of employment has been made. It may then be necessary
to attend a medical examination to determine the potential
impact of any condition identified.
1.6. Probationary Period
Unless specified otherwise in your offer letter, there will be
a minimum three-month probationary period associated
with your appointment. During this period both parties will
satisfy themselves as to the success of the appointment.
Particular attention will be paid to the identification of
training and development needs during this period. The
Company reserves the right to extend the period of
probation where it is appropriate to do so.
1.7. Retirement
The Company does not operate a compulsory retirement
age for its employees.
The Company is committed to equal opportunities for all
its employees. The Company recognises the contributions
of a diverse workforce, including the skills and experience
of older employees. It believes that employees should,
wherever possible, be permitted to continue working for as
long as they wish to do so. The Company operates a
flexible retirement policy and employees may voluntarily
retire at a time of their choosing.
1.8. Working Time Regulations
You agree that for the purpose of the Working Time
Regulations you may work for more than the maximum 48
hours a week. Should you decide at any time in the future
that you wish to limit your hours to a maximum 48 hours
per week you can do so by giving the Company not less
than 3 months’ notice in writing to end your agreement.
The responsibility for ensuring that the spirit of the
regulations is followed is both the Company’s and the
individual’s under health and safety law.
1.9. Data Protection
The Company aims to comply fully with its obligations
under the Data Protection Act. Personal data is held in
the Company’s filing systems to meet the needs of the
Company for a variety of reasons, including health and
safety requirements, superannuation, payroll, training and
organisational reasons.
Under the Act, personal data can also be in the form of
images recorded by closed circuit television cameras,
which the Company reserves the right to install at its
premises for the prevention and detection of crime and
generally monitoring security at the premises. Such data
may be used as evidence in proceedings, including, if
necessary, disciplinary proceedings.
Employees are allowed access to their personal data at
reasonable intervals, subject to certain statutory
limitations. An employee seeking such access should
complete a ‘Request for Access form’ (available from
depot offices) and forward it via their Manager to the
Company’s Head Office at Dartford. A copy of the data
held will normally be provided within 40 days from the date
the request is received. The Company is allowed to
charge for providing such information and the charge is
currently £10.
1.10. Company Property
You must not under any circumstances remove any tools,
equipment, stationery, scrap materials, Company
documents or any other Company property without the
consent of your manager. Any removal of Company
property for personal or private use will be fully
investigated and may lead to disciplinary action.
Where an employee is leaving the Company, a fully
completed Leavers Statement must be signed by the
employee and given to the Company. All property
belonging to the Company must be returned promptly.
The Company may delay the final payment until such time
as it receives a completed Leavers Statement and all
property has been returned.
1.11. Personal Property
Personal property, including personal tools and
particularly items of value, should not be left unattended
in the workplace. The Company does not accept any
liability for items of personal property that are lost or
stolen whilst at work.
1.12. Confidential Information
Confidential Information means all information (not in the
public domain), know how and records of the Company
(no matter in what form held) including but not limited to:
information concerned with how we operate as a
business including processes, procedures, methods
etc;
any financial information that is not published
externally (inc accounting and tax information, sales
statistics, surveys, market share data etc);
any aspect of our pricing or how we develop
quotations;
any customer lists or customer information;
any details relating to our equipment;
any technical information (inc engineering and
chemical data, specifications, formulae, drawings,
manuals, component lists, instructions, design and
circuit diagrams etc);
any business plans, forecasts or information about
our strategy.
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