Inter / Intra Deanery Transfer - East of England Multi-Professional ...

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EQUALITY ACT 2010 The East of England Multi-Professional Deanery is committed to equality and diversity within the organisation and this policy is in line with the Equality Act 2010. The Deanery will ensure that the application of any part of this policy does not discriminate, either directly or indirectly, against anyone on the grounds of race, disability, sex, gender reassignment, sexual orientation, religion or belief, age, pregnancy or maternity, marriage or civil partnership. An Equality Impact Assessment (EqIA) will be carried out on an annual basis or in light of any amendments made to ensure this policy will not have a positive or adverse impact on any trainee. Movement of Specialist and Specialty Trainees (SpRs, StRs, GPStRs) between Deaneries and Inter-Deanery Transfers of NTNs / Core Training Numbers The Deanery has adopted the national policy for transfer of trainees between deaneries. It is possible for SpRs/StRs to be helped to move between deaneries or within the UK. The arrangements for this apply to both full-time and part-time trainees. Movement is at the discretion of the Postgraduate Dean/Director of Postgraduate General Practice Education and trainees will be expected to show that they have well-founded reasons for moving. Section 14 of the Orange Guide gives a clear outline of the basic rules relating to trainees in SpR training posts. Section 6 of the Gold Guide gives a clear outline of the basic rules relating to trainees in StR training posts. Postgraduate Deans and trainees need to be aware that a “protected” transfer bypasses the normal appointment process for the receiving Deanery, and may delay the entry of other trainees, including LATs, aspiring to an StR post in that speciality in the region concerned. It is important that trainees give as much notice as possible when requesting a transfer as training vacancies in other Deaneries may not be readily available and arrangements therefore may take some time to set up. Well-founded personal reasons (usually permanent transfers) These will often be related to family, such as the genuinely unavoidable move of a spouse or committed partner to another part of the country, or illness of a dependent family member, which could not have been foreseen when the appointment to the current SpR/StR/GPStR post was made. Applicants will be asked to confirm (by signing the appropriate “Inter-Deanery Transfer Application” form – GP IDT1 or ST IDT1) when their personal circumstances changed. Deaneries will accept transfer requests within the first year of appointment but the transfer itself would not be considered appropriate, unless in very exceptional circumstances, until after 12 months in the appointed post. It should be recognised that transfers are “not an entitlement”, (Orange Guide/Gold Guide) and the decision to consider a transfer request will be influenced not only by the strength of the personal case but also the impact of the requested transfer on other trainees in the receiving Deanery, especially in specialties for which competition is intense. The final decision will rest with the receiving Deanery, who will be advised by the home Postgraduate Dean/Director of Postgraduate General Practice Education responsible for the current post, and by key trainers. If agreed in principle, a commitment will be made, but actual placement in the programme and provision of a new higher/core training post may not be possible immediately, or even for some time. This will depend on the availability of an appropriate slot in the training programme and the availability of Inter / Intra Deanery Transfer Policy East of England Multi-Professional Deanery Updated January 2012 - 2 -
NTNs/training posts in the receiving Deanery. Inter-Deanery transfers cannot be made from one specialty to another. Also, where there are differences in programmes offered with respect to run through or core between Deaneries a transfer will not confer any advantage i.e. a trainee undertaking core training in England, Northern Ireland or Wales cannot transfer into a run through training programme in Scotland. The following criteria for consideration of transfer requests for well-founded personal reasons: � � Caring responsibilities � Committed relationship – particularly marriage, civil partnerships � � Length of rotation � � Having to accept a change of location of a partner where the partner has no � real choice in changing the length or location of their employment The following criteria will be considered under current OOPR and OOPE procedures. � Research, education or leadership responsibilities of a national significance, not able to be delivered within the Deanery Transfer Window The review has recommended the introduction of a transfer window and it has been agreed that during these transfer windows, a Deanery panel should meet to consider all requests from trainees wishing to transfer into the Deanery. The panel should consist of representatives of the Deanery together with a lay representative and a trainee representative. This trainee representative should ideally be from out with the Deanery to ensure fairness. The BMA Junior Doctors Committee (JDC) would also be able to help with providing a trainee representative, if so required. The panel will rank each application for transfer received within the transfer window and offer places that are available based on ranked position. It was noted that it may not be possible to place all trainees, however processing requests in this way would ensure that all requests are considered against the seven criteria. It has been agreed that a transfer window should take place in April (Transfer Window 1) and then again in October (Transfer Window 2). This should allow any requests to be considered before any upcoming recruitment rounds. However Postgraduate Deans/Directors of Postgraduate General Practice Education could fast track requests in exceptional circumstances. Transfer Window 1: To consider all requests submitted to the Deanery between [September and December] - panel meeting to review all requests received to be held in the first week of [January] Transfer Window 2: To consider all requests submitted to the Deanery between [October and July - panel meeting to review all request received to be held in the last week/first week of [July/August]. Appeals process It should be emphasised that a decision to release a trainee is far simpler than to accept a trainee and that a distinction would need to be made between the two processes. Appeals against release An appeal against this decision should be conducted by the Postgraduate Dean/Director of Postgraduate General Practice Education. Trainees appealing this decision may be supported by a trainee representative or a representative provided by the Junior Doctor Committee (JDC) if requested. Inter / Intra Deanery Transfer Policy East of England Multi-Professional Deanery Updated January 2012 - 3 -
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Page 5 and 6: Postgraduate Deans/Directors of Pos
Page 7 and 8: I (my partner) have (has) recently
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Page 13 and 14: FORM GP IDT1 Inter-Deanery Transfer
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